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Home My WebLink About2019-5-14Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 "l Thomas M. Rafter, Airport Manager 0�4 Commissioners C Phone: (508) 325-5300 Daniel W. Drake, Chairman Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair, Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING May 14, 2019 The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following Commissioners present: Jeanette Topham, and Arthur Gasbarro. Commissioner Andrea Planzer participated remotely as her physical attendance was unreasonably difficult. Commissioner Anthony Bouscaren was absent. The meeting took place in the 1" floor Community room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA. Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant Airport Manager, David Sylvia, Safety and Compliance Officer, Katy Perales, Office Manager and Lillian Sylvia, Administrative Assistant. Mr. Drake announced the meeting was being audio and video recorded. Mr. Drake asked for comments on the Agenda; hearing none, the Agenda was adopted. Mr. Drake asked to postpone the acceptance of the 4/9/19 draft minutes. Ms. Topham made a Motion to ratify the 4/24/19 and 5/8/19 Warrants. Second by Mr. Gasbarro Passed by the following roll call vote: Ms. Topham- Aye Mr. Gasbarro- Aye Ms. Planzer- Aye Mr. Drake- Aye Public Comment None 051419-1 Introduction of New Entrant Airline and Service Presentation- • JetBlue Airways Corporation- Seasonal airline operating agreement in the amount of $36,750 plus $1,500 Annual Business Fee, $480 Intercom Fee and landing fees. • ENE Systems, Inc.- Contract in the amount of $126,750 for on call oil fired services. Three year contract not to exceed contract amount. This is an operating expense. • ENE Systems, Inc. — Contract in the amount of $126,750 for on call geothermal systems services. Three year contract not to exceed contract amount. This is an operating expense. • ENE Systems, Inc.- Contract in the amount of $126,750 for on call HVAC services. Three year contract not to exceed contract amount. This is an operating expense. • Kobo Utility Construction Corp- Contract in the amount of $123,563 for on call airfield and vault room electrical testing, troubleshooting, and repair services. Three year contract not to exceed contract amount. This is an operating expense. • Kobo Utility Construction Corp- Change order No. 4 in the amount of $8,982 for airfield electrical vault modifications with a revised completion date of 6/30/19. AIP grant eligible. This is a capital expense. • McFarland -Johnson, Inc. Task Order MJ -A-04- This contract was not reviewed and Mr. Rafter asked that it be removed from consideration. Mr. Gasbarro made a Motion to approve the contracts, leases and agreements as presented excluding the McFarland Johnson Inc. Task Order MJ -A-04 contract Second by Ms. Topham and Passed by the following roll call vote: Ms. Topham- Aye Mr. Gasbarro- Aye Ms. Planzer- Aye Mr. Drake- Aye Pending Matters — Mr. Rafter reported on: + 011315-2 General Fund Repayment Proposal and Discussion of In -Kind Service - Mr. Rafter reported that the updated Memorandum of Understanding (MOU) with the FAA was discussed at the joint Finance Committee and Select Board meeting on 5/13/19. Will go before the Select Board for approval; and signature on May 22, following the Commission's approval. The repayment will be $3.9 million and the repayment term will will be reduced by three years. The annual repayment of $235,620.87 which began in FY 2016 will remain as originally agreed. Mr. Gasbarro made a Motion to approve the revised Memorandum of Understanding between the Select Board and the Airport Commission Second by Ms. Topham and Passed by the following roll call vote: Ms. Topham- Aye Mr. Gasbarro- Aye Ms. Planzer- Aye Mr. Drake- Aye + 050916-1 Crew Quarters Development- Mr. Rafter reported that Administration is working with Engineers to develop a risk model for the financial analysis on potential housing cost. There is a draft of Request for Qualifications (RFQ) for design services, and a rough draft of a Request for Proposals (RFP) for an Owners Project Manager (OPM). Mr. Rafter has been working with the town as they create an employee housing policy. 5/14/19 Airport Commission Meeting Page 3 of 7 Administration is working with legal to put an operation in the Temporary Hold Room to serve snacks and non-alcoholic beverages. The first step is to approve the declaration of surplus property. Mr. Gasbarro made a Motion to approve the declaration of surplus property Second by Ms. Topham and approved by the following roll call vote: Ms. Topham- Aye Mr. Gasbarro- Aye Ms. Planzer- Aye Mr. Drake- Aye Finance- Mr. Rafter reported on: + 051419-5 Third Quarter Finance Report- Mr. Rafter reviewed the quarterly update. Revenues increased $2 million year to date, exceeding the annual budget rate by about $300,000, and expenses increased $1 million year to date, both primarily driven by Fuel price and gallons sold. There was a $60,000 increase in Airline Landing Fees, a $255,000 increase in rentals, a $238,267 increase in miscellaneous revenue from the bag belt reimbursement and a $60,000 increase from advertising. Projected balance at the end of March is expected to be around $2.5 million. Manager's Report — Mr. Rafter reported: Project Updates + Administration Building Flood Damage- Bids are being developed. + Seasonal Hold Room Phase II- Flooring has been installed, fence work is complete, A temporary tent is being installed next week. Administration will evaluate when the temporary tent will be replaced with the permanent tent once it arrives in late June. + Concrete Hardstands- Project completed. FAA agreed to use remaining funds for taxiway patching and testing. + Pavement Markings- Project completed. Working with engineers on residual impacts of paint removal from the center line of Runway 6-24 and finding a solution. Mr. Rafter asked the Commission to join him in thanking the Maintenance and OPS staff, recognizing and thanking them for their dedication and hard work during this project, with a written letter. + Generator for Airfield Lighting- Installation has been completed. + Post Screening Opportunity- Declaration of Surplus Property was approved to put an operation in the Seasonal Hold Room to sell snacks and non-alcoholic beverages. + ALP Update (Geometry Analysis) — Waiting approval from FAA + EA/EIS- Archeological work was complete. No cultural resources were identified. Working on developing a report. + Tank Compliance Services- New tank has been installed for the Air Traffic Control Tower generator. Seeking proposals to get pricing for the removal of the old underground storage tank + PFC Application- Work has begun, and data is being gathered for the second application. + Bunker Road Drainage Issue- Engineers have inspected the area and will be providing a solution. + Fuel Farm Rehabilitation- Finalizing the Task Order scope of work. RFP/IFB Bid Status — Mr. Rafter reported the procurements being worked on include: + On call Airfield Electrical- contract has been approved by Commission. + HVAC/Oil/Geothermal Service- Contracts have been approved by Commission. + IT Services- Received two bids and is under review. 5/14/19 Airport Commission Meeting Page 5 of 7 Ms. Planzer- Aye Mr. Drake- Aye Meeting adjourned at 6.12 pm. Respectfully submitted, Lillian Sylvia, Recorder Master List of Documents Used 5/14/19 Agenda including Exhibit I(Handout) 4/9/19 Draft Minutes 4/24/19 Warrant Signature Page 5/8/19 Warrant Signature Page American Airline Operating Agreement Island Barge Amendment and Restatement of Lease Agreement Jet East Corporate Aviation License Agreement ACK Surf School, LLC Beach License Ross Rectrix HYA, LLC Operating Agreement Tradewind Aviation, LLC Operating Agreement JetBlue Airways Corporation Operating Agreement ENE Systems, Inc. On -Call Oil Fired Services Contract ENE Systems, Inc. On -Call Geothermal Systems Services Contract ENE Systems, Inc. On -Call HVAC Services Contract. Kobo Utility Construction Corp. Contract Kobo Utility Construction Corp Contract Amendment (Handout) Memorandum of Understanding Runway 6-24 Pain and Pavement Markings ASMP Grant Apron Concrete Repairs ASMP Grant ALPU with Narrative and SPCC Plan Extension of Contract Date ASMP Grant Landing Fee Incentive Program Presentation Aeronautical Study Number (ASN) (Handout) 14 Airport Road Declaration of Surplus Property Third Quarter Finance Report Staff Effort, RW 6/24 Markings Project Letter March 2019 Monthly Statistical Report Noah Karberg, A.A.E. Accreditation Recognition 5/14/19 Airport Commission Meeting Page 7 of 7