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HomeMy WebLinkAboutBoard of Selectmen Minutes September 28, 2011_201402061649172604BOARD OF SELECTMEN Minutes of the Meeting of 28 September 2011. The meeting took place in the Public Safety Facility Community Room, 4 Fairgrounds Road, Nantucket, MA 02554. Members of the Board present were Rick Atherton, Robert DeCosta, Patricia Roggeveen, and Whiting Willauer. Michael Kopko was absent. Chairman Atherton called the meeting to order at 6:04 PM following a meeting of the County Commission. I. BOARD ACCEPTANCE OF AGENDA The Board unanimously accepted the agenda as presented. II. ANNOUNCEMENTS 1. Chairman Atherton extended the Board’s sympathies to Police Chief William Pittman and his family on the recent passing of his mother. 2. Town Manager C. Elizabeth Gibson announced there will be a Town-wide flu clinic on Saturday, 1 October 2011 from 8:00 AM to 12:00 PM at the Nantucket Elementary School for persons three years old and up. III. PUBLIC COMMENT 1. Catherine Stover asked the Board questions regarding the status of the Town’s Coastal Management Plan. Ms. Gibson answered some of Ms. Stover’s questions. IV. NEW BUSINESS None. V. APPROVAL OF MINUTES, WARRANTS, PENDING CONTRACTS 1. Approval of Minutes of 14 September 2011 at 6:00 PM. The minutes were approved as presented by the unanimous consent of the meeting. 2. Approval of Payroll Warrant for Week Ending 25 September 2011. The payroll warrant for week ending 25 September 2011 was approved by the unanimous consent of the meeting. 3. Approval of Treasury Warrant for 28 September 2011. The treasury warrant for 28 September 2011 was approved by the unanimous consent of the meeting. 4. Approval of Pending Contracts for 28 September 2011. Ms. Gibson reviewed the letter of engagement for new Department of Public Works Director Kara Buzanoski, noting she will be starting in her new position on 3 October 2011, and answered questions from the Board. The pending contract for 28 September 2011 was approved by the unanimous consent of the meeting. VI. CITIZEN/DEPARTMENTAL REQUESTS 1. Parks and Recreation Commission: Request for Acceptance of Gift of $200 from Cape Cod Five Cents Savings Bank for 2011 Island Fair to Offset Expenses. Ms. Roggeveen moved to accept the gift as presented with thanks to Cape Cod Five Bank; Mr. DeCosta seconded. So voted 4-0. 2. Appointments: Mosquito Control Advisory Committee. Chairman Atherton noted there are three candidates for two seats: Ken Giles, Charles Stott, and Daniel Drake. By paper ballot, Ken Giles and Charles Stott were appointed one year terms, said terms to expire 1 September 2012. Mr. Giles received votes from Chairman Atherton, Ms. Roggeveen, and Mr. DeCosta. Mr. Stott received votes 1 from Chairman Atherton, Ms. Roggeveen, and Mr. Willauer. Ms. Roggeveen said it was a difficult decision for her and she hopes Mr. Drake will attend meetings of the Mosquito Control Advisory Committee. 3. Request for Determination on Disclosure of Financial Interest for Municipal Employee for Ian Golding Pursuant to MGL Chapter 268A, Section 19. Chairman Atherton reviewed Mr. Golding’s disclosure form, noting Mr. Golding’s son is involved in energy issues and Mr. Golding is a member of the Energy Study Committee. Ms. Roggeveen moved to determine that Mr. Golding’s interest is not so substantial as to be deemed likely to affect the integrity of the services which the Town may expect from him in his position as a member of the Energy Study Committee; Mr. DeCosta seconded. So voted 4-0. 4. Nantucket Islands Land Bank: Request for Amendment to Home Rule Petition Pursuant to Vote on Article 81 of 2011 Annual Town Meeting Authorizing Nantucket Islands Land Bank to Convey Certain Land to the Town, House Bill 569. Nantucket Land Bank executive director Eric Savetsky reviewed the request regarding the “Erma Blair” house, noting the Land Bank is seeking to sell the house or swap it through a Request for Proposal process. He added the disposal of the property requires the authorization of legislation. Mr. DeCosta moved to approve the amendment as presented (attached); Ms. Roggeveen seconded. So voted 4-0. Planning Director Andrew Vorce noted that the agenda item is listed incorrectly, as the property is not to be conveyed to the Town, but to a successful bidder. 5. Planning Office: Request for Declaration of Surplus Property for 52 Lots and 25 Lots in Respective RFPs Pursuant to Various Town Meeting Articles. Mr. Vorce reviewed the request for the Board to declare 77 lots as surplus property, noting 70 bids were received but that the Town will retain some parcels at this time. Ms. Roggeveen moved to declare the lots presented as surplus property; Mr. Willauer seconded. So voted 4-0. 6. Planning Office: Request for Execution of Deed to Nantucket Islands Land Bank for Six Certain Parcels of Land on Old South Road and Hinsdale Road, Shown as Road Lot 6, Road Lot 7, Road Lot 12, Road Lot 13, Road Lot 14, and Road Lot 8 on Plan of Land Entitled “Subdivision Plan of Land in Nantucket, MA., Prepared for: Town of Nantucket, 1” = 200’, May 20, 2011”, Prepared by Blackwell and Associates, Inc. and Recorded with Nantucket County Registry of Deeds as Plan No. 2011-40, Pursuant to Vote on Article 25 of 2009 Special Town Meeting. Mr. Vorce reviewed the request, noting that portions of the roads in question do not exist on the ground, and that approval of this deed is the last step in an agreement with the Land Bank to establish the industrial area near the airport and puts this land in proper stewardship. Ms. Roggeveen moved to execute the deed as presented; Mr. Willauer seconded. Richard Cooper asked if this land is part of the mitigation land for Myles Reis. Mr. Vorce answered affirmatively. Mr. Cooper asked if this property is also mitigation land for the shooting range. Mr. Vorce explained that the land leased to the Nantucket Hunting Association included land for mitigation purposes. On the motion, so voted 4-0. 7. Planning Office: Request for Execution of Deed to Nantucket Conservation Foundation for Three Certain Parcels of Land on Old South Road and Hinsdale Road, Shown as Road Lot 9, Road Lot 10, and Road Lot 11 on Plan of Land Entitled “Subdivision Plan of Land in Nantucket, MA., Prepared for: Town of Nantucket, 1” = 200’, May 20, 2011”, Prepared by Blackwell and Associates, Inc. and Recorded with Nantucket County Registry of Deeds as Plan No. 2011-40, Pursuant to Vote on Article 25 of 2009 Special Town Meeting. Mr. Vorce noted these three lots are located on the other half of the road and border Nantucket Conservation Foundation land. Mr. DeCosta moved to execute the deed as presented; Ms. Roggeveen seconded. So voted 4-0. 2 8. Planning Office: Request for Acceptance of Deed from County for Parcel of Land Formerly Part of Nonantum Avenue As Shown on Plan Entitled “Plan For Discontinuance of a Portion of Nonantum Avenue Prepared for the Town of Nantucket in Nantucket, MA”, Dated July 20, 2009, Prepared by Nantucket Surveyors, LLC, and Recorded with Nantucket County Registry of Deeds as Plan No. 2009- 39, Pursuant to Chapter 89 of the Acts of 2011. This matter was continued to a future meeting. 9. Planning Office: Request for Execution of Purchase and Sale Agreements, Quitclaim Deeds, and Settlement Statements for Parcels A and C, Laurel Street, Shown on Plan of Land Entitled “Plan to Acquire Land for General Municipal Purposes, Laurel Street in Nantucket, Massachusetts, Prepared for: Town of Nantucket, Scale: 1” = 30’, Date: August 13, 2010”, Prepared by Nantucket Surveyors, LLC, and Recorded with Nantucket County Registry of Deeds as Plan No. 2010-49, Pursuant to Vote on Article 97 of 2009 Annual Town Meeting. Mr. Vorce explained that this is a yard sale disposition and the purchaser is the successful bidder, and that the property will be returned to the tax base once the purchase is approved. Mr. DeCosta moved to execute the documents as presented; Ms. Roggeveen seconded. So voted 4-0. VII. TOWN MANAGER’S REPORT 1. Request for Endorsement of FY 2013 Budget Timeline; 2012 Annual Town Meeting Timeline. Ms. Gibson reviewed the draft FY 2013 budget and 2012 Annual Town Meeting timeline, noting it will be posted on the website and updated regularly. Ms. Roggeveen moved to endorse the timeline as presented; Mr. Willauer seconded. So voted 4-0. 3. Preliminary Review of FY 2013 General Fund Budget Projection Forecast and Assumptions. Finance Director Irene Larivee reviewed the municipal budget overview, noting the municipal budget includes the General Fund, capital projects fund, revolving funds, community preservation funds, and enterprise funds; she stated tonight’s focus is only on the General Fund for Town government and the public schools. Ms. Larivee reviewed external factors, noting that residential and commercial tax rates are affected by the recession which cannot be controlled locally. She said the long-term focus is to keep the General Fund financial health in a positive trend. She reviewed the General Fund revenues and projection assumptions, noting the town is living within its expected means. Ms. Larivee reviewed the General Fund operating expenses and expense projection assumptions. Ms. Larivee answered questions from the Board. She added that the Town was forward-thinking when it voted on the rooms excise and local meals taxes which helped offset some cuts that would have had to be made otherwise. Regarding the operating budget, Ms. Larivee stated that the Town and school have focused on slowing growth and have seen only a 2% increase for FY 2013 compared to 7% in the past. 2. FY 2013 General Fund Capital Projects Recommendations. Ms. Gibson reviewed the minimum capital funding requirement per the Town Code, which states that a minimum of 1% of the total Town receipts collected in the prior fiscal year plus 1% of the total real estate and personal property taxes collected in the prior fiscal year be allocated toward capital projects; for FY 2013 that would equal $716,787. Ms. Gibson reviewed the definition of capital projects and a summary of the total submitted General Fund capital requests for FY 2013 which is $16,571,157. She reviewed the tier rating system used by the Administration to develop the capital project recommendations. Tier 1, which is recommended for immediate need, included the Hummock Pond Road bike path. Chairman Atherton noted that an anonymous donor is willing to put forth $500,000 if all three phases of the bike path go forward now. The total of all the Tier 1 recommended projects is $12,262,275. Ms. Gibson answered questions from the Board. Ms. Gibson reviewed Tier 2 (needed but can be deferred) recommendations which total $1,203,882, noting there are no Tier 3 recommendations. A discussion followed regarding bike paths, bike lanes, and alternatives such as share the road signage. Ms. Gibson reviewed a 3 4 summary of the recommendations, enterprise fund requests, and General Fund capital requests out through 2022. She said the outstanding items for FY 2013 include the Hummock Pond Road bike path, the property for the potential Madaket Wastewater Treatment Facility, wind turbine(s), and Surfside- area roads repairs and taking costs. She said that possible next steps are to determine debt exclusion override(s) or the use of free cash once certified by the Department of Revenue. At 7:56 PM Mr. Willauer left the meeting; he returned at 8:00 PM. Mr. Willauer moved to endorse the Town Manager’s capital request recommendations as presented (attached); Ms. Roggeveen seconded. So voted 4-0. Chairman Atherton gave an update on the Airport, noting that at last week’s meeting the Board approved a Memorandum of Understanding between the Town and Airport Commission regarding procurement, and the Airport Commission approved the MOU at its meeting last night. Chairman Atherton stated that the Town is looking for Airport Commission applicants for a vacancy, and applications are due next Wednesday by 10:00 AM. VIII. SELECTMEN’S REPORTS/COMMENT 1. Review Draft Letter to U.S. Postal Service Regarding Possible Closure of Mid-Island Post Office. Ms. Gibson explained that Ms. Lynn Walsh has provided the Board with a draft letter to the U.S. Postal Service requesting that the mid-Island post office remain open, noting that a few weeks ago Ms. Walsh spoke to the Board about the possible closure of the mid-Island post office. Ms. Walsh spoke on the need for postal service in the mid-Island area, noting that the U.S. Postal Service Boston office has scheduled a public forum on 16 November 2011 from 4:00 – 6:00 PM to discuss the possible closure of the mid-Island post office. She added she feels closure of the mid-Island post office is imminent. Ms. Roggeveen moved to authorize sending the letter to the U.S. Postal Service; Mr. Willauer seconded. So voted 4-0. 2. Discuss Possible Comments Regarding U.S. Fish and Wildlife Service Draft Comprehensive Conservation Plan Regarding Great Point/Nantucket National Wildlife Refuge. Mr. Willauer noted that the Harbor and Shellfish Advisory Board has submitted a proposed letter to the U.S. Fish and Wildlife Service regarding the draft plan for Great Point. Mr. DeCosta said he feels the letter needs work and the task should have probably gone to the Natural Resources Coordinator, Jeff Carlson, as it is a beach issue. Mr. DeCosta said he is not in favor of the possible expansion of the U.S. Fish and Wildlife to manage Town properties. Mr. DeCosta said he will work with Mr. Carlson on a letter. 3. Committee Reports. Ms. Roggeveen noted that the Board of Health will meet tomorrow at 4:00 PM in this room for its monthly meeting. IX. ADJOURNMENT The meeting was unanimously adjourned at 8:22 PM. Approved the 11th day of January, 2012. BOARD OF SELECTMEN 28 SEPTEMBER 2011 – 6:00 PM PUBLIC SAFETY FACILITY COMMUNITY ROOM 4 FAIRGROUNDS ROAD NANTUCKET, MASSACHUSETTS List of documents used at the meeting: V. 1. Draft minutes of 14 September 2011 at 6:00 PM V. 4. Pending contracts spreadsheet for 28 September 2011 VI. 1. Memo from Parks & Rec, re: gift VI. 2. Mosquito Control Advisory Committee charge; committee interest forms (Giles; Stott; Drake) VI. 3. Disclosure form for Ian Golding VI. 4. Home Rule Petition amendment; Article 81 of 2011 ATM VI. 5. List of proposed surplus properties VI. 6. Quitclaim deed; Article 25 of 2009 STM; plan of area VI. 7. Quitclaim deed; Article 25 of 2009 STM; plan of area VI. 8. Acceptance of deed document; map; Chapter 89 of the Acts of 2011 VI. 9. Purchase and sale agreements; quitclaim deeds; Article 97 of 2009 ATM; maps; disclosure statements; settlement statements VII. 1. Draft FY 2013 Budget and 2012 ATM timeline VII. 2. FY 2013-22 Capital Projects presentation; spreadsheets VII. 3. FY 2013 Preliminary General Fund Budget Forecast presentation VIII. 1. Draft letter to U.S. Postal Service, re: possible mid-Island post office closure VIII. 2. Memo from SHAB, re: U.S. Fish & Wildlife Great Point plan The Board of Selectmen of the town of Nantucket hereby approves an amendment to the Home Rule Petition authorizing the Nantucket Islands Land Bank to convey certain land in the town, House Bill 569, proposed by the General Court. The amendment strikes out section 2 and inserts in place thereof the following 2 sections: “SECTION 2. In consideration for and as a condition of the conveyance of the parcel of land authorized in section 1, the Nantucket Islands Land Bank shall place any proceeds from the sale of this property into an individual escrow account and said proceeds shall be used for the exclusive purpose of acquisition of land not previously under conservation ownership, and said land shall be ecologically significant land and of equal or greater value than the land sold. In the event that this property is exchanged for other land, said land shall be ecologically significant, not already under conservation ownership, and shall be of equal or greater value based on the town of Nantucket assessor’s then current assessed values. SECTION 3. This act shall take effect upon its passage.” Attested by: ______________________________ Selectman Date __________________________________ Catherine Flanagan Stover, Town Clerk ______________________________ Selectman Date Town Seal: ______________________________ Selectman Date ______________________________ Selectman Date ______________________________ Selectman Date FY 2013 - 2022 CAPITAL PROJECTSTown Administration RecommendationstoBoard of SelectmenSeptember 28, 2011 Recommended Tier I1. Hummock Pond Rd bike path = $1,518,7752. DPW Salt Shed roof replacement = $100,0003. Sconset fire station repairs = $50,0004. Childrens’ Beach concession renovation = $550,0005. 20 S Water St renovation = $4,500,0006. Energy audit & physical assessment of Town bldgs = $75,0007. Stormwater outfall project (Consue Springs) = $3,500,0008. Brant Point boat house finger pier replacement = $150,0009. 2 & 4 FG parking lot improvements = $250,00010. Surfside-area road takings = $150,00011. Road improvements/general = $500,00012. Millie’s bridge repairs = $115,000 (total = $165,000 but will seek to reappropriate $50,000 from 2011 ATM)13. Technology needs = $363,50014. Vehicles & equipment = $440,000TOTAL TIER I = $12,262,275 Recommended Tier II1. Sconset footbridge maintenance = $90,0002. Prospect St shared use path extension = $1,113,882TOTAL TIER II = $1,203,882 Recommended Tier IIINONE Not Recommended1. Saltmarsh Senior Center expansion = $1,500,0002. TOTAL Not Recommended = $1,500,000 Summary of FY 13 Town Administration Recommendations Tier I (recommended) = $12,262,275 Tier II (recommended if funding is available) = $1,203,882 Tier III (recommended but can be put off for one or more years) = $0 Not recommended = $1,500,000 School = $975,000