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HomeMy WebLinkAboutBoard of Selectmen Minutes October 26, 2011_2014020616491636971 BOARD OF SELECTMEN Minutes of the Meeting of 26 October 2011. The meeting took place in the Public Safety Facility Community Room, 4 Fairgrounds Road, Nantucket, MA 02554. Members of the Board present were Rick Atherton, Robert DeCosta, Patricia Roggeveen, and Whiting Willauer. Michael Kopko was absent. Chairman Atherton called the meeting to order at 6:10 PM following a meeting of the County Commission. I. BOARD ACCEPTANCE OF AGENDA Chairman Atherton noted that agenda item VII. 3. will take place after section V. The Board unanimously accepted the agenda as amended. II. ANNOUNCEMENTS 1. Tim Cummings, coordinator of the Drug Free Communities Program, reviewed various activities which are scheduled for “Red Ribbon Week”. Mr. Willauer read a proclamation for “Red Ribbon Week” and the Board unanimously resolved to declare 24-30 October 2011 as Nantucket “Red Ribbon Week”. 2. Town Manager C. Elizabeth Gibson announced that the 2012 Annual Town Meeting Warrant is open for citizen warrant article submittals until 14 November 20112011 and that a second “How to Prepare a Warrant Article” session was held today with Town Counsel. III. PUBLIC COMMENT None. IV. NEW BUSINESS None. V. APPROVAL OF MINUTES, WARRANTS, PENDING CONTRACTS 1. Approval of Minutes of 17 August 2011 at 6:00 PM. The minutes of 17 August 2011 at 6:00 PM were approved by the unanimous consent of the meeting. 2. Approval of Payroll Warrant for Week Ending 23 October 2011. The payroll warrant for week ending 23 October 2011 was approved by the unanimous consent of the meeting. 3. Approval of Treasury Warrant for 26 October 2011. The treasury warrant for 26 October 2011 was approved by the unanimous consent of the meeting. 4. Approval of Pending Contracts for 26 October 2011. Ms. Gibson reviewed the various pending contracts and noted that one additional contract came in today for Paul Kosciuk for emergency repairs at the Fire Department, adding that funding is to come from the insurance company. Marine Superintendent Dave Fronzuto and Fire Department Chief Mark McDougall reviewed their respective contracts and answered questions from the Board. The pending contracts for 26 October 2011 were approved by the unanimous consent of the meeting. VII. TOWN MANAGER’S REPORT 3. Review of Airport Forensic Audit Request for Proposal; Status of Implementation of Memorandum of Understanding with Airport Regarding Procurement Administration. Ms. Gibson said that four responses to the Airport forensic audit Request for Proposals (RFP) were received but that two were disqualified. She added that the two remaining firms are scheduled to be interviewed this week. Regarding the MOU, Ms. Gibson stated that a clarification memo was issued earlier this week to help 2 the Airport understand its obligations. She added that Town Administration staff and Airport Commission chairman Dan Drake are scheduled to meet with Airport staff next week to review the memo. Mr. Drake said that Jeff Marks has been designated as the temporary acting Airport Manager and the Commission will start the process of looking for a permanent manager at its next Commission meeting. Chairman Atherton clarified Mr. Drake’s comments by explaining that Al Peterson’s employment has been terminated by the Airport Commission effective Friday, 28 October 2011. VI. CITIZEN/DEPARTMENTAL REQUESTS 1. Planning Office: Request for Execution of Purchase and Sale Agreement, Quitclaim Deed, and Settlement Statement for Parcel B, Laurel Street, Shown on Plan of Land Entitled “Plan to Acquire Land for General Municipal Purposes, Laurel Street in Nantucket, Massachusetts, Prepared for: Town of Nantucket, Scale: 1” = 30’, Date: August 13, 2010”, Prepared by Nantucket Surveyors, LLC, and Recorded with Nantucket County Registry of Deeds as Plan No. 2010-49, Pursuant to Vote on Article 97 of 2009 Annual Town Meeting. Planning Director Andrew Vorce reviewed the yard sale process, noting many more will be forthcoming. He added that all the properties in question have been declared surplus by the Board and the sale of the parcels were approved by town meeting votes. Mr. Vorce reviewed a map of the property in question. Mr. Willauer moved to approve the execution of the purchase and sale agreement, quitclaim deed, and settlement statement for Parcel B, Laurel Street as presented; Ms. Roggeveen seconded. So voted 4-0. 2. Planning Office: Request for Execution of Purchase and Sale Agreement, Quitclaim Deed, and Settlement Statement for Parcel One, Harriet Street and Parcel Two, Weweeder Avenue, Shown on Plan of Land Entitled “Taking Plan of Land in Nantucket, MA., Harriet Street (f.k.a. Prospect Street), Town of Nantucket, Prepared for: Town of Nantucket, Scale: 1 in = 20 ft, February 22, 2011, April 27, 2011 (revised)”, Recorded with Nantucket County Registry of Deeds as Plan No. 2011-28, Pursuant to Votes on Article 76 of 2010 Annual Town Meeting and Article 98 of 2011 Annual Town Meeting. Chairman Atherton explained that many of the yard sale streets were laid out years ago, were never constructed, and are being sold to abutters to merge with their properties and go back on the tax rolls. Mr. Vorce noted that this area of Surfside was laid out in 1880. Mr. Vorce reviewed a map of the property in question. Ms. Roggeveen moved to approve the execution of the purchase and sale agreement, quitclaim deed, and settlement statement for Parcel One, Harriet Street and Parcel Two, Weweeder Avenue as presented; Mr. DeCosta seconded. So voted 4-0. 3. Planning Office: Request for Execution of Purchase and Sale Agreement, Quitclaim Deed, and Settlement Statement for Lot 2, Laurel Street, Shown on Plan of Land Entitled “Plan of Land in Nantucket, MA., Prepared for Town of Nantucket, Scale: 1” = 50’, Date: June 10, 2011”, Prepared by Charles W. Hart and Associates, Inc., and Recorded with Nantucket County Registry of Deeds as Plan No. 2011-32, Pursuant to Vote on Article 77 of 2010 Annual Town Meeting. Mr. Vorce noted that the purchaser previously had the potential to subdivide their current lot into three parcels, but with the purchase and merger, they have worked out an agreement that they will reserve the right to only subdivide one lot. Mr. Vorce reviewed a map of the property in question. Mr. DeCosta moved to approve the execution of the purchase and sale agreement, quitclaim deed, and settlement statement for Lot 2, Laurel Street as presented; Ms. Roggeveen seconded. So voted 4-0. 4. Planning Office: Request for Execution of Purchase and Sale Agreement, Quitclaim Deed, and Settlement Statement for Parcel E, School Street, Shown on Plan of Land Entitled “Plan to Acquire Land for General Municipal Purposes in Nantucket, MA., Prepared for Town of Nantucket, Scale: 1” = 50’, Date: December 2, 2010, Charles W. Hart and Associates, Inc.”, and Recorded with Nantucket County Registry of Deeds as Plan No. 2011-21, Pursuant to Vote on Article 77 of 2010 Annual Town 3 Meeting. Mr. Vorce reviewed a map of the property in question. Ms. Roggeveen moved to approve the execution of the purchase and sale agreement, quitclaim deed, and settlement statement for Parcel E, School Street as presented; Mr. DeCosta seconded. So voted 4-0. 5. 6 South Water Street: Request for Approval of License Agreement to Allow for Existing Granite Steps and Cornices over Town-owned Property. Ms. Gibson reviewed the license agreement for 6 South Water Street, noting that due to the fact that the building is being rebuilt the current and future encroachments are required to be formally allowed to be on Town property and that the Town has typically issued a license as the instrument to do so. Mr. DeCosta moved to approve the license agreement as presented; Ms. Roggeveen seconded. So voted 4-0. 6. Nantucket Fire Department/Wannacomet Water Company: Review of Island-wide Water Service/Fire Protection. Chairman Atherton acknowledged that there are areas of the Island which do not have water service to help with fire protection. Wannacomet Water Company general manager Robert Gardner explained that Town water extends to Madaket to Bunker Road and the village of Sconset, and areas that don’t have public water include Tom Nevers, Cisco, and the Boulevarde. Mr. Gardner added that Wannacomet Water has spent $28 million in capital infrastructure improvements which has increased the number of hydrants. He said that areas which have public water supply have good fire protection, and that Wannacomet has not heard any demands for public water in any area except Cisco because of the water quality. Mr. Gardner said extending water to Tom Nevers would be difficult because of the distance. Fire Chief McDougall reviewed maps of the Island showing Town hydrants, dry hydrants and private systems, and answered questions form the Board. Mr. DeCosta suggested that the Town work with owners of private systems to get permissions to use and test the systems. Chairman Atherton recommended outreach to the various homeowners associations. 7. Request for Approval of Exemption on Disclosure of Financial Interest by Special Municipal Employee for David C. Gray Sr. Pursuant to MGL Chapter 268A, Section 20(f). Mr. DeCosta moved to approve David C. Gray Sr.’s exemption under MGL chapter 268A, section 20F as presented; Ms. Roggeveen seconded. So voted 4-0. 8. Request for Determination on Disclosures of Financial Interest by Municipal Employee for Phillip F. Stambaugh Pursuant to MGL Chapter 268A, Section 19. Ms. Roggeveen moved to determine that the financial interests described by Phillip Stambaugh are not so substantial as to be deemed likely to affect the integrity of his services on the Capital Program Committee; Mr. DeCosta seconded. So voted 4-0. 9. Town Clerk: Request for Endorsement of Pending Legislation HB1972 “An Act Regulating Election Primaries”. Ms. Roggeveen moved to endorse pending legislation HB1972 as presented; Mr. DeCosta seconded. So voted 4-0. 10. Request for Acceptance of Gift of Headstone Repair at Colored Cemetery. Chairman Atherton thanked Neil Paterson and Scot McIver for the gift of headstone repair. Mr. DeCosta moved to accept the gift as presented; Chairman Atherton seconded. So voted 4-0. 11. Request for Approval of Curb Cut at 30 North Water Street (a/k/a 2 Chester Street) Resulting in Elimination of One On-street Parking Space (Continued from 19 October 2011). Attorney Steven Cohen, representing the applicant, spoke in favor of the curb cut request. He noted that the request has already been granted a special permit by the Planning Board, has been approved by the Historic District Commission, and has been recommended by the Traffic Safety Work Group, and the property 4 consists of one legal lot. Mr. DeCosta moved to approve the curb cut which will eliminate one on-street parking space, as presented; Ms. Roggeveen seconded. Mr. Cohen answered questions from the Board. On the motion, so voted 4-0. Mr. DeCosta left the meeting at 7:04 PM; he returned at 7:06 PM. Ms. Roggeveen left the meeting at 7:07 PM. VII. TOWN MANAGER’S REPORT 1. FY 2012 Our Island Home Enterprise Fund First Quarter Report. Our Island Home Administrator Rachel Chretien reviewed first quarter expenses and revenues for FY 2012 and answered questions from the Board. She noted that first quarter actual revenue was $1,083,399 versus $840,000 budgeted, and actual expenses totaled $1,344,983 versus $1,609,593 budgeted. Ms. Chretien reviewed cost containment measures for the current quarter and the next. Some discussion followed. 2. Annual Town Health Insurance Review (Budget History, FY 2012 Year-to-Date Budget, FY 2013 Projection, Trends, Options for Savings, Comparison to Other Towns). Peter Kenney of Cook and Company, the Town’s health insurance consultant, reviewed Nantucket’s health insurance history and gave an update on the Town’s health care costs, noting that monthly rates have remained unchanged between FY 2007 to FY 2010, and that in June 2010 the PPO rates were actually reduced by 10%. He added that the rates have been held for FY 2011 and FY 2012 but are projected to increase for FY 2013 by 9-15%, depending on the Town’s Health Insurance Trust Fund reserves. He added that the Town’s health insurance rates are among the lowest in the state, and are lower than the Group Insurance Commission and the Cape Cod Municipal Health Group. Mr. Kenny answered questions from the Board. He stated that in July 2011 the state legislature enacted the Massachusetts Healthcare Reform Act which gives municipalities greater freedom to bargain health insurance rates, and added that the GIC is not an option for Nantucket as the Town’s current rates are lower. VIII. SELECTMEN’S REPORTS/COMMENT 1. Discussion Regarding “Sober House” Property Located at 47 Boulevarde. This matter was continued to 2 November 2011. 2. Committee Reports. Mr. DeCosta reported on the Community Preservation Committee, noting the committee is close to determining final funding allocation recommendations. Chairman Atherton noted he attended a wind energy public forum on 20 October 2011and said it was well done, and he hopes the PowerPoint will be made available online. Mr. Willauer stated there will be another public forum in the near future; he attended the groundbreaking of the new Airport administrative building; and attended a shellfish meeting at the Maria Mitchell Association. IX. ADJOURNMENT The meeting was unanimously adjourned at 7:41 PM. Approved the 9th day of November, 2011. BOARD OF SELECTMEN 26 OCTOBER 2011 – 6:00 PM PUBLIC SAFETY FACILITY COMMUNITY ROOM 4 FAIRGROUNDS ROAD NANTUCKET, MASSACHUSETTS List of documents used at the meeting: II. 1. Red Ribbon Week Proclamation; ASAP Red Ribbon Week events V. 1. Draft minutes of 17 August 2011 at 6:00 PM V. 4. Pending contracts spreadsheet for 26 October 2011 VI. 1. Purchase and sale agreement; map; quitclaim deed; settlement statement, re: Parcel B, Laurel Street VI. 2. Purchase and sale agreement; map; quitclaim deed; settlement statement, re: Parcel One, Harriet Street and Parcel Two, Weweeder Avenue VI. 3. Purchase and sale agreement; map; quitclaim deed; settlement statement, re: Lot 2, Laurel Street VI. 4. Purchase and sale agreement; maps; quitclaim deed; settlement statement, re: Parcel E, School Street VI. 5. License Agreement and exhibit, re: 6 South Water Street VI. 6. Island-wide maps of Town hydrants, dry hydrants, and private systems VI. 7. Ethics disclosure form for David Gray Sr.; email from Town Counsel’s office VI. 8. Ethics disclosure forms for Phillip Stambaugh VI. 9. Letter and attachments from Town Clerk; letter from FVAP; letter from William C. Campbell, re: HB 1972 VI. 10. Letter from Frances Karttunen, re: gift of headstone repairs VI. 11. Cover letter; curb cut application; Planning Board special permit decision; Nantucket GIS map; HDC minutes, certificate of appropriateness and plan; recommendation from Traffic Safety Work Group, re: 30 North Water Street VII. 1. Our Island Home Enterprise Fund First Quarter presentation VII. 2. Nantucket health insurance history; subscriber headcounts and rates; cash flow summary review VII. 3. Register of bidders for Airport forensic audit RFP; memorandum of understanding between Town and Airport VIII. 1. Letter from Housing Nantucket; lease agreement, re: 47 Boulevarde