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HomeMy WebLinkAboutBoard of Selectmen Minutes May 11, 2011_201402061649141822BOARD OF SELECTMEN Minutes of the Meeting of 11 May 2011. The meeting took place in the Public Safety Facility Community Room, 4 Fairgrounds Road, Nantucket, MA 02554. Members of the Board present were Rick Atherton, Robert DeCosta, Michael Kopko, Patricia Roggeveen, and Whiting Willauer. Chairman Atherton called the meeting to order at 6:00 PM. I. BOARD ACCEPTANCE OF AGENDA The Board unanimously accepted the agenda as printed. II. ANNOUNCEMENTS 1. The Veterans of Foreign Wars Post 8608 will be holding its Memorial Day Parade on Sunday, 29 May 2011 at 1:00 PM. 2. A Special Town Election will be held on Tuesday, 14 June 2011 with polls open from 7:00 AM to 8:00 PM at Nantucket High School; the deadline for voter registration is Wednesday, 25 May 2011 at 8:00 PM. 3. Town Manager C. Elizabeth Gibson reviewed the 2011 committee/board/commission vacancies, noting that the 2011 timeline, list of committee openings, current committee membership list, and applications are all available on the Town’s website (www.nantucket-ma.gov). 4. Ms. Gibson announced there will be a special Board of Health meeting on Tuesday, 24 May 2011 at 1:30 PM at the 2 Fairgrounds Road conference room regarding mosquitoes and noted that a member of the Cape Cod Mosquito Control Project will be present. 5. Mr. Kopko reminded Board members that the May meeting of the Cape Cod Selectmen and Councilors’ Association is being held on Nantucket this Saturday at 11:30 AM at the Brotherhood Restaurant and noted that Congressman Keating will be present. III. PUBLIC COMMENT 1. Charles Bartlett informed the Board that the Cape and Island Boy Scouts will be holding a “camporee” starting next Friday, 20 May 2011 and the 100 scouts coming to Nantucket for the event will be led through Town by a bagpiper. He added that the public is invited to the Boy Scout camp ground between 10:00 AM and 2:00 PM that day. IV. NEW BUSINESS None. V. APPROVAL OF MINUTES, WARRANTS, PENDING CONTRACTS 1. Approval of Minutes of 5 January 2011 at 6:00 PM; 27 April 2011 at 6:00 PM. The minutes of 5 January 2011 at 6:00 PM and 27 April 2011 at 6:00 PM were approved by the unanimous consent of the meeting. 2. Approval of Payroll Warrant for Week Ending 8 May 2011. The payroll warrant for week ending 8 May 2011 was approved by the unanimous consent of the meeting. 3. Approval of Treasury Warrant for 11 May 2011. The treasury warrant for 11 May 2011 was approved by the unanimous consent of the meeting. 1 VI. CITIZEN/DEPARTMENTAL REQUESTS 1. Nantucket Islands Land Bank: Request for Preliminary Review of Conservation Restriction to be Held by Nantucket Islands Lank Bank for Portion of Land Located at 70 Miacomet Road, Nantucket. Attorney Paul Jensen, representing property owner Andrew Ferreira, spoke in favor of the conservation restriction (CR) and reviewed details of the CR. Land Bank Director Eric Savetsky was also present. Mr. Jensen explained that of the approximately 30 acres total owned by Mr. Ferreira, 25 will be sold to the Land Bank and two two-acre lots will be retained by Mr. Ferreira. He said the CR is to be placed on portions of the two two-acre lots. Mr. Jensen and Mr. Savetsky answered questions from the Board. Mr. Jensen noted the CR does not allow for public access. Mr. DeCosta inquired what the current taxes are and what the taxes will be once a CR is placed on the property. Following further discussion, Mr. DeCosta moved to forward the CR to Town Counsel for formal review; Mr. Kopko seconded. All in favor, so voted. VII. TOWN MANAGER’S REPORT 1. DPW: State Chapter 90 Road Funding and Town Road Pavement Management Update. Ms. Gibson noted the Board has copies of a chart showing Chapter 90 funding and expense history back to 2005, plus General Fund funding, and the actual paving work completed. She said that a consulting firm called MACTEC was hired by the Town in 2005 to look at all Town roads and MACTEC issued a report recommending roads to be paved as well as a dollar amount to be spent on road maintenance per year. Chairman Atherton asked how road maintenance is prioritized. Assistant Department of Public Works Director Mohamed Nabulsi said that MACTEC rated the roads as part of their report and that is what the Town uses as its road maintenance list. Mr. Nabulsi explained that Chapter 90 is a state program which allocates a dollar amount to the Town on a yearly basis and offers 100% reimbursement after the Town has undertaken certain road maintenance projects, and it can be carried over from year to year. He added that Chapter 90 funds can be used for items other than paving and road maintenance, such as equipment and machinery. Mr. DeCosta said he feels the Town is not spending enough money on road improvements, noting only 30% of the MACTEC recommended amount to be spent has been. He said the Town needs to allocate more funds to road maintenance and get the roads back into shape. Ms. Roggeveen noted that the General Fund budget has been tight the past few years and that the Board has discussed a possible override for road maintenance. Mr. Kopko concurred with Mr. DeCosta. Chairman Atherton stated that approximately $950,000 has been budgeted for road maintenance for FY 2012 and that for 2012 the Town is close to the yearly targeted recommendation of $1.35 million. Mr. DeCosta said he would like to discuss road maintenance as part of the Board’s goals. Mr. Nabulsi answered questions form the Board. Ms. Gibson reviewed a wastewater action plan meeting that was held earlier today, noting the group discussed holding a series of information workshops and undertaking stakeholder outreach to civic leagues and homeowners associations, along with other groups. She said that she will be working with John Daniels of Woodward and Curran, to develop a scope of professional services related to the development of a plan. Some discussion among Board members followed. Mr. DeCosta said he feels the wastewater plan needs to be a long-term plan and the Board needs to be unified on it. VIII. SELECTMEN’S REPORTS/COMMENT 1. 2011 – 2012 Board Committee/Liaison/Work Group/Representative Appointments. Chairman Atherton reviewed the list of committees and workgroups of Board representatives. The Board made its appointments as representatives to the following committees and work groups: Ad Hoc Budget Work Group – Mr. Atherton, Mr. Willauer Audit Committee – Mr. Atherton, Mr. Kopko Board of Health – Ms. Roggeveen 2 3 Bulk Fuel Study Committee – Mr. DeCosta, Mr. Willauer Capital Program Committee – Ms. Roggeveen Cemetery Commission Work Group – Allen Reinhard (Board designee) Community Preservation Committee – Mr. DeCosta Downtown Revitalization – Mr. DeCosta, Ms. Roggeveen Harbor and Shellfish Advisory Board (SHAB) Liaison – Mr. Willauer Harbor Plan Implementation Committee Liaison – Mr. DeCosta Human Services Contract Review Committee – Mr. Willauer PEG – NCTV Board – Mr. Kopko Cape Cod Selectmen and Councilors’ Association – all Board members 2. Discussion Regarding 2011-2012 Board Goals. Chairman Atherton reviewed the Board’s goals process for the past few years. Mr. Kopko said it is important for the Board to set specific goals and objectives so the Town Manager knows how to proceed for the year. Ms. Roggeveen said there need to be deliverables which can be used as a tool in the Town Manager’s yearly evaluation. Mr. DeCosta said in looking at the last few years’ goals, he feels they have been too broad and too numerous, and that the goals need to be “toned down”, better prioritized, and more specific. He added he feels they are overtaxing for staff to manage on top of day to day work. The Board discussed having multi-year goals. Chairman Atherton noted that as a technique to start the process this year, the Board was asked to note their highest priorities. Assistant Town Manager Gregg Tivnan reviewed the results, noting the most pressing issue identified is improve the financial management of the Town, followed by sewer/water plans, facilities management, paving/infrastructure, energy planning, parking planning, a wage survey, human services plans, and plans for information technology. Mr. Kopko said he is surprised parking was not high on the list of priorities and that he feels the board should come to some consensus soon on whether parking is a priority or not. Mr. DeCosta said his feedback from the community is that Annual Town Meeting is too long and has too many articles; he suggests that the Board look at the goals list, develop an action plan for the list, and develop Town Meeting articles from the goals. A discussion among Board members followed on how to proceed with its goal setting for the upcoming year. It was agreed to hold a one hour workshop next Wednesday morning and to continue the goals discussion at following Wednesday night meetings if necessary. 3. Committee Reports. Mr. Atherton reported on yesterday’s NRTA unveiling of its new marketing plan, noting NRTA has been rebranded as “Ride the Wave”. He noted that NRTA Administrator Paula Leary did a great job. Mr. Kopko moved to accept the Board work group and committee representatives as noted above; Mr. DeCosta seconded. All in favor, so voted. IX. ADJOURNMENT The meeting was unanimously adjourned at 7:20 PM. Approved the 1st day of June, 2011. BOARD OF SELECTMEN 11 MAY 2011 – 6:00 PM PUBLIC SAFETY FACILITY COMMUNITY ROOM 4 FAIRGROUNDS ROAD NANTUCKET, MASSACHUSETTS List of documents used at the meeting: V. 1. Draft minutes of 5 January 2011 at 6:00 PM; 27 April 2011 at 6:00 PM VI. 1. Letter from Paul Jensen, PC, re: 70 Miacomet Road conservation restriction; draft conservation restriction VII. 1. Chapter 90 spreadsheet VIII. 1. BOS Work Group/Committee Reps list for 2011-2012 VIII. 2. BOS FY 12 Goals and Objectives exercise spreadsheet; memo from Rick Atherton, re: goals discussion; BOS goals documents from 2010-2011, 2009-2010, 2008, 2006-2007, 2003