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HomeMy WebLinkAboutBoard of Selectmen Minutes January 12, 2011_201402061649124635BOARD OF SELECTMEN Minutes of the Meeting of 12 January 2011. The meeting took place in the Court Room, Town and County Building, 16 Broad Street, Nantucket, MA 02554. Members of the Board present were Rick Atherton, Brian Chadwick, Patricia Roggeveen, and Whiting Willauer. Michael Kopko was absent. Chairman Roggeveen called the meeting to order at 6:01 PM. I. ANNOUNCEMENTS 1. Town Manager C. Elizabeth Gibson announced that Town offices will be closed Monday, 17 January 2011 in recognition of Martin Luther King, Jr. Day. II. PUBLIC COMMENT 1. Health Director Richard Ray stated there will be a public meeting on Thursday, 27 January 2011 at 6:00 PM at the Nantucket High School cafeteria to review the results of the Madaket Harbor and Long Pond Estuaries report, which will be preceded by a meeting of the Board of Selectmen for a brief summary of the report. III. APPROVAL OF MINUTES, WARRANTS, PENDING CONTRACTS 1. Approval of Minutes of 23 June 2010 at 6:00 PM; 2 December 2010 at 9:00 AM; 29 December 2010 at 9:00 AM. The minutes of 23 June 2010 at 6:00 PM, 2 December 2010 at 9:00 AM, and 29 December 2010 at 9:00 AM were approved by the unanimous consent of the meeting. 2. Approval of Payroll Warrant for Week Ending 9 January 2011. The payroll warrant for week ending 9 January 2011 was approved by the unanimous consent of the meeting. 3. Approval of Treasury Warrant 12 January 2011. The treasury warrant for week ending 12 January 2011 was approved by the unanimous consent of the meeting. 4. Approval of Pending Contracts for 12 January 2011. Chairman Roggeveen recused herself from this matter and left the meeting at 6:04 PM. Ms. Gibson reviewed the various pending contracts and answered questions from the Board. Mr. Chadwick moved to approve the pending contracts for 12 January 2011; Mr. Atherton seconded. So voted 3-0. Chairman Roggeveen returned to the meeting at 6:13 PM. IV. CITIZEN/DEPARTMENTAL REQUESTS 1. Resignation: Energy Study Committee. Mr. Chadwick moved to approve the resignation of Carl K. Borchert from the Energy Study Committee, and to send him a letter of thanks for his service; Mr. Atherton seconded. So voted 4-0. 2. Our Island Home: Request for Acceptance of Gift of Lap Top Computer from Anonymous for Adult Community Day Center Program; Request for Acceptance of Gift of Fleece Throws from Cole Millington for Our Island Home Residents. Mr. Willauer moved to approve the gift as presented; Mr. Atherton seconded. So voted 4-0. 3. Request for Approval of Application of Nantucket Island Management LLC d/b/a Brant Point Grill/White Elephant for a Change of Manager for Seasonal All-Alcoholic Beverages Innholder License, Bettina Landt, Manager, for Premises Located at 50 Easton Street, Nantucket. Mr. 1 Atherton moved to approve the application for change of manager for Brant Pont Grille/White Elephant as presented; Mr. Chadwick seconded. So voted 4-0. 4. Request for Approval of Application of Nantucket Island Management LLC d/b/a The Wauwinet Inn for a Change of Manager for Seasonal All-Alcoholic Beverages Innholder License, William Eric Landt, Manager, for Premises Located at 120 Wauwinet Road, Nantucket. Mr. Chadwick moved to approve the application for change of manager for the Wauwinet Inn as presented; Mr. Willauer seconded. So voted 4-0. 5. The Nature Conservancy: Request for Approval of Conservation Restriction to be Held by The Nature Conservancy for Portion of Land Located on Tuckernuck Island. This matter was tabled until 19 January 2011. 6. Planning Office: Request for Execution of Memorandum of Agreement Between Town of Nantucket, NHA Properties, Inc. d/b/a Housing Nantucket and Town of Nantucket Affordable Housing Trust Fund Regarding 5 Monohansett Road. Housing Planner Susan Witte, representing the Affordable Housing Trust Fund, spoke in favor of the memorandum of agreement, noting some minor changes have been made to the document. Ms. Witte answered questions from the Board and Ms. Gibson. Ms. Witte reviewed the history of the property, noting it was originally assigned by the Board to Housing Nantucket but that there was a subsequent agreement between the Town and Housing Nantucket that Housing Nantucket would relinquish its rights to 5 Monohansett Road in exchange for monetary value. Attorney Rick Beaudette, representing Housing Nantucket, noted that section seven in the memorandum of agreement assigns the Town’s obligations to Housing Nantucket to the Affordable Housing Trust Fund. Mr. Chadwick moved to execute the memorandum of agreement as presented; Mr. Atherton seconded. So voted 4-0. 7. Planning Office: Request for Conveyance of Town-owned Property Located at 5 Monohansett Road to Town of Nantucket Affordable Housing Trust Fund Pursuant to Article 87 of 2010 Annual Town Meeting. Mr. Chadwick moved to convey 5 Monohansett Road to the Affordable Housing Trust Fund as presented; Mr. Atherton seconded. So voted 4-0. 8. Daniel B. and Susan A. Balling, Trustees of DB Realty Trust/Planning Office: Request for Acceptance of Grant of Sidewalk Easement Along South Side of Grantor’s Property Located at 108-110 Pleasant Street, Pursuant to Planning Board Special Permit Conditions. Planning Director Andrew Vorce reviewed the easement and spoke in favor of its acceptance. Mr. Chadwick moved to accept the grant of sidewalk easement at 108-110 Pleasant Street as presented; Mr. Atherton seconded. So voted 4-0. V. TOWN MANAGER’S REPORT 1. FY 2012 Sewer Rate Projection Review. Assistant Finance Director Irene Larivee reviewed sewer rate history, noting that for FY 2012 there is a projected operating deficit for the Sewer Enterprise Fund (SEF) of $525,302. She reviewed design and construction costs of future sewer projects such as Phase IIB of the downtown sewer rehabilitation project, and sewering the needs areas of Monomoy, Shimmo and Somerset. Ms. Larivee reviewed potential options to address the projected SEF deficit, including using certified retained earnings and increasing sewer rates. She reviewed the rate history and FY 2012 proposed rate if the deficit is to be addressed through increased sewer rates; general capital project funding options; funding option details for each 2 project; and SEF future projects with and without retained earnings. Ms. Larivee said the next steps to address the FY 2012 projected deficit would be to determine funding by a sewer rate increase, using retained earnings, or a combination of the two, and to identify projects moving forward in FY 2012 and determine project funding options. Mr. Atherton said he feels retained earnings should be used to address the deficit. Discussion among the Board followed. Mr. Chadwick said he feels funding scenarios should be the same for the three sewer needs areas of Monomoy, Shimmo, and Somerset. Mr. Atherton suggested the Board schedule a future agenda item to decide which project should go first and how to fund it. Discussion followed on going forward with the Monomoy sewer needs area. Chairman Roggeveen noted the Board is in consensus to move forward with Monomoy for FY 2012 and to use retained earnings to address the FY 2012 projected deficit. Mr. Atherton said he feels the Board should adopt a mandatory sewer hook-up policy for existing sewer districts and future expansions. Ms. Gibson said she will need to discuss a possible warrant article with Town Counsel to include the Monomoy sewer needs area in the Town sewer district. Mr. Willauer requested that an estuaries model be run for Monomoy. Chairman Roggeveen set 2 February 2011 as a tentative date for this agenda item. 2. Status of 2010-11 Board of Selectmen Goals. Ms. Gibson updated the Board on action items since the last update on 10 November 2010, and answered questions from the Board. Ms. Gibson noted that a wage survey is ready to go out to various other municipalities and that the Town is transitioning to new legal counsel. Assistant Town Manager Gregg Tivnan gave an update on the Public, Education, and Government (PEG) channel, and the proposed Madaket wind turbine. Ms. Gibson noted she has been informed that representatives from the Social Security Administration will no longer be travelling to Nantucket, effectively immediately. She added that Town Administration is preparing letters to the Town’s congressman and senators letting them know what a burden this will be to Nantucket. VI. SELECTMEN’S REPORTS/COMMENT 1. Review of Draft Ground Lease Agreement with Nantucket Human Services Center, Inc.: Human Services Center Project (Continued from 5 January 2011). Mr. Atherton said he has concerns regarding the Human Services Center’s construction schedule, and he wants to be sure that the Board’s policy is incorporated into the lease agreement. Mr. Chadwick noted his concern stemmed from the Human Services Center’s attorney who said in a letter that the project’s time table is “doomed to fail”. Human Services Center president Georgia Snell said her group is down to a five member board and to move forward, the board needs to be restructured. She said the group has run out of funds and needs to start fundraising. She added that the time table is a “best guess” and they can move ahead if they get the lease signed, but that there can be no expectation that the time table can be followed exactly. Mr. Willauer said he is concerned that there is no money and asked if there are any lessees for the center. Ms. Snell said she is confident there will be lessees. Mr. Atherton said he appreciates Mr. Willauer’s concerns but he feels the Town should facilitate the matter by signing a lease and giving the Human Services Center site control. He said he feels there are checks along the way and the Board should “get on with it”; he said he supports signing a lease today. Ms. Snell stated that they will not break ground until sufficient funds are raised. Mr. Willauer moved to execute a lease agreement with Nantucket Human Services Center, Inc.; Mr. Atherton seconded. So voted 4-0. 3 4 2. Review of 2011 Annual Town Meeting Warrant Articles. Ms. Gibson noted that each Board member has received a copy of a draft warrant, adding that the document will most likely change every day at this point with updated information from Town Counsel and others, until the Board adopts it. Ms. Gibson reviewed various articles. At 8:21 PM Mr. Willauer left the meeting; he returned at 8:24 PM. Ms. Gibson answered questions from the Board regarding various articles, and noted that Town Counsel will be present at the Board’s 26 January 2011 meeting. Mr. Atherton said there are a few articles which he would like to see further discussion on before the Board puts them on the warrant. 3. Committee Reports. Chairman Roggeveen reported on yesterday’s Ad Hoc Budget Work Group meeting and Monday’s Nantucket Community Television meeting. Mr. Willauer announced that the Energy Study Committee is making a presentation at the Maddequet Admiralty Club on 31 January 2011 regarding the proposed wind turbine and general energy issues. VIII. ADJOURNMENT The meeting was unanimously adjourned at 8:37 PM. Approved the 7th day of December, 2011. BOARD OF SELECTMEN 12 JANUARY 2011 – 6:00 PM COURT ROOM, TOWN & COUNTY BUILDING 16 BROAD STREET NANTUCKET, MASSACHUSETTS List of documents used at the meeting: III. 1. Draft minutes of 23 June 2010 at 6:00 PM; 2 December 2010 at 9:00 AM; 29 December 2010 at 9:00 AM III. 4. Pending contracts spreadsheet for 12 January 2011 IV. 1. Resignation letter from Carl Borchert, re: Energy Study Committee IV. 2. Letter from Our Island Home, re: gift acceptance IV. 3. Cover letter; ABCC change of manager application IV. 4. Cover letter; ABCC change of manager application IV. 5. Letter from The Nature Conservancy, re: Tuckernuck CR; emails from The Nature Conservancy and Bennett Engineering; letter from Deutsch Williams; conservation restriction document IV. 6. Draft Memorandum of Agreement, re: 5 Monohansett Road; Annual Town Meeting votes; copy of release from Housing Nantucket; Notice of Agreement; Notice of Termination of Agreement; letter from Vaughan, Dale, Hunter, Stetina and Beaudette; 2004 Memorandum of Agreement between Town and NHA Properties Inc.; letter from Town Manager; copies of checks IV. 7. Quitclaim deed; copy of Annual Town Meeting article IV. 8. Grant of Easement, re: 108-110 Pleasant Street V. 1. FY 2012 Sewer Rate Projection Review PowerPoint and detailed spreadsheets V. 2. 2010-2011 Board goals and objectives, amended 11/3/2010 VI. 1. Email from Town Counsel, re: Nantucket Human Services Center, Inc.; copy of Board minutes of 9/15/2010; cover letter from Nantucket Human Services Center, Inc. and draft ground lease agreement VI. 2. Draft warrant for 2011 Annual Town Meeting