HomeMy WebLinkAboutBoard of Selectmen Agenda May 11, 2011 Packet_201402061635457864 MACTEC ROAD
PAVEMENT
MANAGEMENT
RECOMMENDATION
/YEAR
Street Name Actual Cost Street Name Actual Cost Recommendation
Derrymore Lane 53,408.98$ Completed various projects NONE
Vestal Street 32,238.30$ Inc. construction on the Silver
New Lane 54,000.00$ Street Parking Lot, drainage
Lily Street 50,424.13$ projects, bridge repair and
India Street 36,806.23$ patching
North Liberty Street 49,115.21$
Macy Lane 100,379.83$
Ocean Avenue 63,114.49$
Total spent 2005 439,487.17$ Total Budgeted 2005 240,000.00$ 1,351,000.00$
Total Spent 2005 155,679.08$
RPM 2006
Street Name Actual Cost Street Name Actual Cost Recommendation
McKinley Avenue 52,552.27$ Completed various projects NONE
Pleasant Street 94,363.81$ Inc. patching, cobblestone
Sparks Avenue 155,875.38$ work, drainage projects
Total spent 2006 302,791.46$ Total Budgeted 2006 240,000.00$ 1,351,000.00$
Total Spent 2006 210,377.14$
RPM 2007
Street Name Actual Cost Street Name Actual Cost Recommendation
Fairgrounds Road 240,107.13$ Boulevard to Airport patching 20,324.22$
Old South Road 488,311.20$ Lover's Lane 32,702.50$
Completed various projects
inc. drainage work, line painting
Madaket bike path work,
Total spent 2007 728,418.33$ 53,026.72$ 1,351,000.00$
Total Budgeted 2007 240,000.00$
Total Spent 2007 172,105.25$
RPM 2008
Street Name Actual Cost Street Name Actual Cost Recommendation
Quaker Road 39,992.72$ Rosaly Lane - Sconset 15,982.98$
Vesper Lane 82,523.76$ Bayberry Lane - Sconset 16,899.30$
Total spent 2008 122,516.48$ 32,882.28$ 1,351,000.00$
Total Budgeted 2008 175,000.00$
Total Spent 2008 176,183.56$
RPM 2009
Street Name Actual Cost Street Name Actual Cost Recommendation
Morey Lane 60,929.49$ Completed various projects NONE
West Sankaty Road 15,353.55$ inc. drainage work, patching
Milk Street 40,548.93$ and line painting
Prospect Street 136,475.81$ Total Budgeted 2009 175,000.00$
Bartlett Road 194,270.60$ Total Spent 2009 35,235.09$
Total spent 2009 447,578.38$ 1,351,000.00$
Total Budgeted 2010 156,300.00$
Total Spent 2010 59,784.69$
TOTAL ch 90 from 2005 - 2009 2,040,791.82$ TOTAL GF from 2005 - 2010 565,909.00$ 6,755,000.00$ 30%
Streets paved as part of the Stormwater Rehabilitation
Project and the Sewer Replacement Project - Phase1A
Street Name Length (miles)Street Name Length
Easton Street 0.580 Madaket Rd 1.33
Pine Street 0.296 Broad St 0.18
School Street 0.076 Orange St 0.10
Orange Street 0.076 Tennessee Ave 0.30
Liberty Street 0.210 Polpis Rd 0.56
Harbor View Way 0.082 total to be paved 2.47
Plumb Lane 0.056
Lucretia Mott Lane 0.076
Hillers Lane 0.077 Street Name Length (Miles)Cost
Darling Street 0.077 Back St 0.13 $32,074.25
Charter Street 0.078 Upper Main St 0.89 $219,585.15
Total Miles Paved 1.684 Warren St 0.14 $34,541.48
Nonantum Ave 0.53 $130,764.20
Ch. 90 uncommitted balance $785,000.00 as of 4/22/11 inc. 2010 & 2011 New St., Sconset 0.50 $123,362.44
Chapter 90 appropriation Meadow LN 0.10 $24,672.48
Ch. 90 committed balance $839,004.82 as of 4/22/11 total to be paved 2.29 $565,000.00
CH. 09 ROADS PAVED 2009 GF ROADS PAVED 2009/2010
CH. 90 ROADS PAVED 2005
CH. 90 ROADS PAVED 2006
CH. 90 ROADS PAVED 2007
CH. 90 ROADS PAVED 2008
GENERAL FUND ROADS PAVED 2005
GF ROADS PAVED 2006
GF ROADS PAVED 2007
GF ROADS PAVED 2008
Proposed Streets to be approved
Chapter 90 2010 Projects
Approved streets to be completed
TOTAL RECOMMENDATION
TO: ALL
FROM: RICK
DATE: THURSDAY, MAY 5
RE: GOAL DISCUSSION NEXT WEEK
Next week’s agenda provides an opportunity for preliminary discussion of Goals and
Objectives for the coming year. I know we have scheduled time for a workshop on May
18, and we can discuss if such a session is necessary or helpful. Do we want to hold a
special workshop for our goal-setting discussion, or do we want to do it as part of our
weekly meeting, or meetings? On-camera goal setting is as transparent as it can be,
although we might find ourselves being less candid than might be the case in a non-
televised workshop. However with the PEG around the corner, we might as well get used
to it because workshops will be taped as well as regular meetings.
To help us prepare for the discussion, I have tried to pull together goal documents from
prior years, the current goals for this year, and a spreadsheet to display what categories
were listed as a goal in each of the past years. You will see that the consistency from year
to year is clearly evident in the spreadsheet.
One place to begin this year is to assess how effectively the process has worked. Has it
helped the BOS, the TM and our staff to accomplish more than it might have without the
goals? Which ones have moved forward and which have not. If not, why?
Other considerations that come to mind:
Should we have one-year goals and a second set of longer-term or multiple-year goals
with some steps along the way?
Can we identify some specific, quantifiable markers to manage the goals as we go
through the year?
Should we start fresh, that is with a blank page, or work off the current goals and develop
a more flexible approach so that the goals change when the BOS and the TM determine
circumstance have changed priorities?
How do we link the goals and objectives to the TM’s evaluation, and, in turn, her
evaluation of the staff members?
I am sure you will have additional thoughts.
While the process may change from year to year, I do believe that this is one of the most
important things we do. Once we agree on goals (priorities) for the year and achievable,
measurable outcomes, we can all hold ourselves accountable for progress made, or not.
ATTACHMENTS
2010-2011 Board of Selectmen Goals and Objectives Adopted 6/2/10 1 Mission Statement: The mission of the Board is to serve the community by providing clear, concise goals and policies that ensure quality in the delivery of town services, long-term planning, and improved efficiencies in operating town government. GOAL CATEGORY OBJECTIVE TASKS/OUTCOME Budget Efficiencies/ Improvements (for multiple year planning) - Agree to process timeline for budget earlier - Create/update uniform, user-friendly budget presentation and summary sheets - Develop comprehensive override policy - Implement program budgeting: Police & DPW for FY 12 Capital Planning and Infrastructure - Create a debt service forecast with various scenarios - Correlate operating costs associated with capital projects - Work toward lowering borrowing costs Cost Containment - Conduct wage survey and staffing review - Manage legal costs Fiscal Planning Financial Mgt Improvements - Continue implementing recommendations of Abrahams report Communication and Transparency - Implement PEG channel Operational Streamlining - Develop long-term plan for Our Island Home operations - Evaluate Town’s provision/coordination of human services Energy Initiatives - Work toward construction of Madaket wind turbine - Continue to explore offshore energy resources - Participate in Smart Energy Initiative/Green Communities Program - Adopt Climate Protection Action Plan Quality of Life Water Quality Mgt - Develop water quality strategic plan Housing - Review funding mechanisms for housing initiatives Infrastructure Improvements - Adopt Sewer Plan (rates, funding options, 5-10 year strategic plan) - Develop solid waste funding plan - Implement downtown parking initiative - Negotiate acquisition of Madaket land from GSA BOS/AdministrationGovernment Efficiencies - Evaluate Town IT services - Evaluate potential for collaborative or combined services - Develop centralized fleet maintenance implementation funding plan
BOARD OF SELECTMEN 2008 GOALS
I. Improve Administrative Management
Objectives
• Develop Board Policy Manual
• Plan for Continued Employee Professional Development
• Reorganize Department of Public Works
• Review and Analyze Town’s Planning Function
Management Priorities*
Employee Development – Including the evaluation and continuation of the Suffolk
University Program and seeking credentialing for Town employees
Develop and annotate formal procedures, processes, and policies and improve
management of Town Administration’s workflow
Continue to analyze and identify ongoing efficiencies with municipal organizations and
functions
II. Improve Fiscal Management
Objectives
• Bring Accounting & Audits Current; Work Towards Completing Fiscal 2008 Audit by
12/31/08
• Continue to Improve 5 year Operating Budget Forecast
• Improve Fiscal 2009 Audit Management Letter
Policy Priority*
Continue active oversight of fiscal management improvements, including the completion
of outstanding audits and implementation of internal controls
Management Priority*
Ensure Finance Department is adequately and properly staffed; resolve outstanding
audits; and improve internal controls, including training personnel, to maintain timely
completion of audits in the future
III. Develop Overall Waste Management Plan (Wastewater & Solid Waste)
Objectives
• Develop short-term and long-term Wastewater Financing Plan
• Define and Address Issues with Solid Waste Contract
• Continue to Explore Reorganization of Department of Public Works
Policy Priority*
Develop short-term and long-term Wastewater Financing Plan
Continue active oversight of contract with WON
Management Priority*
Reorganize Department of Public Works
IV. Enhance Community Quality of Life
Objectives
• Identify, Secure & Manage Public Access
• Develop Coastal Management Plan
• Address Energy Needs: Alternative Energy & Bulk Fuel Storage
• Adopt a Coordinated Housing Plan
• Promote Downtown Economic Health
• Develop Industrial Land Use Policy
Policy Priority
Develop Coastal Management Plan
*For 2008 - 2009, the Board of Selectmen’s Goals & Objectives include Policy Priorities
and Management Priorities. These priorities provide focus on specific policy and
management issues that will be addressed in the coming year. The Policy Priorities
adopted by the Board of Selectmen are the public policy aims the Board intends to
accomplish in the coming year. Management Priorities are the priorities of the Town
Manager for management improvements that will support the Board’s Goals &
Objectives.
Prioritizing the work of the Board of Selectmen through Policy Priorities, and the work of
Town Administration through Management Priorities will provide for better planning and
resource allocation to address the needs of the Town.
BOARD OF SELECTMEN 2006-2007 GOALS
1. Improve Administrative Management
Objectives:
• Develop Staffing Plan to Identify Areas for Improvement
• Encourage Professional Development of Town Employees
• Improve Management and Oversight of Town Boards, Commissions and Committees
2. Improve Fiscal Management
Objectives:
• Bring Accounting and Audits Current
• Improve Financial Management
• Expand Financial Planning Horizon
• Complete Annual Audit NLT December 31st
• Improve Budget Management System
3. Improve and Protect Our Water
Objectives:
• Take Action on Sewer Regulations
• Review Funding Options for Sewer Projects
• Update 1993 Harbor Plan
• Continue Implementation of Storm Water Management Plan
4. Enhance Quality of Life for Residents and Visitors
Objectives:
• Increase Awareness of Community Wellness Program
• Examine Options for Facilitation of Community Performing Arts Center
• Consider New Taxi Regulations
• Investigate Automobile Limitations
• Improve Public Access to Waterfront
• Increase Participation in Local Government
• Increase Public Awareness of Tick Borne Diseases and Mosquito Control Program
5. Improve Infrastructure
Objectives:
• Continue to Improve Traffic Flow
• Manage Bike Path Program
• Investigate Centralized Fleet Maintenance Concept and Fuel Efficient Options
• Provide Most Cost Effective and Environmentally Sensitive Methods of Disposing of the
Island’s Waste Stream
• Determine Future Infrastructure Requirements
6. Manage Growth
Objectives:
• Determine BOS Role in Managing Growth
• Encourage Community Dialogue on Growth Issues
• Develop Affordable Housing Options
• Promote Reduction in Unnecessary Discrepancies in Zoning Overlay Districts
• Clarify Internal Policy on Town and Country Zoning Districts
Town of Nantucket Board of Selectmen BOARD OF SELECTMEN GOALS – ADOPTED November 19, 2003 1 IMPROVE ADMINISTRATIVE and FISCAL MANAGEMENT Objectives: • Review the staffing plan to identify any areas for improvement • Continue to recognize and express appreciation for work of Town employees • Continue to work on improving internal communications • Express long-term vision and commitment regarding capital planning • Focus on education of public regarding future developments, including budget and other implications • Continue to make information-based decisions 2 IMPROVE AND PROTECT OUR WATER Objectives: • Identify priorities of Comprehensive Wastewater Management Plan (CWMP) • Identify priorities of Septic Management Plan • Identify, explore and assess funding options for: CWMP, Septic Management Plan • Develop plan to address gray water issues, including steps to “phase in” the plan and include “stakeholders” in this process • Continue to build coalition support with scientific and marine trade groups, including follow through on establishment of Marine Laboratory at Brant Point and other water quality initiatives 3 ENHANCE QUALITY OF LIFE FOR RESIDENTS AND VISITORS Objectives: • Continue to support affordable housing options available to residents • Finalize Beach Management Plan • Increase communication with Land Bank to review open space and other real estate acquisition priorities • Continue to increase public access/acquisition/management of beach/waterfront property 4 TRANSPORTATION SOLUTIONS Objectives: • Continue to make progress in parking and traffic flow improvements begun in 2003 • Explore feasibility of expansion of year-round parking personnel • Development roadway maintenance improvement plan and explore funding options, including betterment assessments • Develop plan of reimbursement for road cuts • Commence and complete construction of Old South Road bicycle path as soon as possible • Finalize plans for downtown transportation center
FY ending2003 2004 2005 2006 2007 2008 2009 2010 2011 2012Goal: Yellow indicates this item is included for that year.ADMINISTRATIVE MANAGEMENTPolicy ManualReorganize DPWHow to Organize the Town's Planning FunctionImprove Communications with the StateProfessional DevelopmentImprove Oversight of BoardsImprove Oversight by TM of DepartmentsReview Town Department StructuresStaffing PlanLegal ServicesIT ServicesSalary Administration/wage surveyFISCAL MANAGEMENTAudits/Financial ManagementOperating/Capital BudgetingOther Budget StuffIMPROVE INFRASTRUCTUREParkingRoad SurfacingFleet MaintenanceTransportation CenterWa WASTE MANGEMENT PLANDevelop Financing Plansolid Waste/WO ContractQuality of LifePublic AccessCostal Management PlanEnergyHousingLand UseTown Beaches OBBHealth CareWalking TrailsArts CenterGrowth ManagementAuto LimitsTicksTraffic FlowBike PathsEconomic Development/DowntownPEG ChannelEnvironment/WaterSewersHarbor Plan1Water QualityBulk FuelStorm waterCWMP