Loading...
HomeMy WebLinkAboutBoard of Selectmen Agenda June 1, 2011 Packet_201402061632097538980 Washington Street | Suite 325 Dedham, Massachusetts 02026 www.woodardcurran.com T 800.446.5518 T 781.251.0200 F 781.251.0847 PRELIMINARY WASTEWATER ACTION PLAN BUDGET Nantucket, MA 2011 Sewer Action Plan ITEM AMOUNT ($) VEHICLE ATM Art 33 Consulting $6,000± T&M GSA Project Manager (est.) $10,000± T&M CY12 MassDEP PEFs (3)**$15,000 L.S. Subtotal $31,000 Town Admin Costs * $10,000 At Cost Financial Consultant (CPA) $25,000 T&M Action Plan Consulting*** $155,000 T&M Subtotal $190,000 Total $221,000 Notes: *Newsletters, printing, postage, other supplies/materials. ** Submit to MassDEP By 8/31/11; (1) CWMP update report; (2) Phase IIB Sewer Rehab Project; (3) one (1) priority sewer needs area expansion project. ***See scope of work defined by contract Scope of Work and Sewer Action Plan Project Schedule. Town of Nantucket CONTRACT – General Services Agreement PAGE 7 AGREEMENT EXHIBIT A CONTRACTOR, SCOPE OF WORK, TERM 1.Name of Contractor: Woodard & Curran New England 2.State of Incorporation: MA 3.Principal Office Address: 980 Washington Street, Suite 325, Dedham, MA 02026 4.Description of Services: Scope of Services Phase 1 – 2011 Annual Town Meeting Article 33 Consulting 1.1 Provide financial and strategic consulting services in support of the Town Administration’s efforts related to Article 33 – Sewer Capital Debt Repayment. 1.2 Attend and support the Town Administration at the working meetings with the Article proponent, Town staff and others and the 2011 Annual Town Meeting relative to Article 33. Phase 2 – GSA Project Management 2.1 Review the Town Administration’s project files and become familiar with the historical data pertinent to the potential surplusing of the Madaket FAA property from the Federal Government to the Town of Nantucket. 2.2 Support the Town Administration’s effort to secure the property transfer to facilitate the construction of a wastewater treatment facility and appurtenances. This work is currently under preliminary design as part of a separate agreement. 2.3 Coordination with the U.S. General Services Administration, U.S. Federal Aviation Administration and the U.S. Department of Health and Human Services and other agencies having state and/or local jurisdiction to keep these agencies apprised of the status of the Town’s efforts and to assist the Town in its deliberations and negotiations. 2.4 Creation of letter correspondence and status reports to the Town and appropriate agencies, maintenance of project files, and attendance at meetings with the involved federal agencies. Phase 3 – Wastewater Action Plan Consulting Provide consulting to and engineering support of the Town Administration’s efforts to re-educate all stakeholders on the value and recommendations of the approved CWMP (2004), to re-prioritize and re-establish a working plan to move the Town’s wastewater program forward. Specifics tasks include: Town of Nantucket CONTRACT – General Services Agreement PAGE 8 3.1 Provide project management including preparation of a program plan and schedule including target dates for key workshops and meetings. 3.2 Prepare for and attend up to six (6) Board of Selectmen workshops. Workshop topics will focus on the history and recommendations of the CWMP; the results and impacts of the Massachusetts Estuaries Project; the proposed, complete Madaket area wastewater system; the CWMP wastewater needs areas; priorities for capital investment in the wastewater system; and the template to be developed for financing of the capital projects going forward. 3.3 Prepare for and attend up to nine (9) Board of Selectmen regular meetings in order to report Action Plan progress, to solicit Board and stakeholder input and to support the Town Administration’s efforts to organize a priority, physical capital and financing plan for the expansion of the wastewater system. 3.4 Prepare for and attend up to seven (7) Wastewater Action Plan Working Group Meetings. 3.5 Prepare for and attend one (1) Wastewater Stakeholder Group meeting. 3.6 Prepare for and attend up to seven (7) neighborhood meetings. 3.7 Prepare in conjunction with the Town Administration and the Working Group monthly newsletters describing the status of the Wastewater Action Plan to be distributed by the Town and placed on the Town’s website. 3.8 Provide financial planning consulting services in conjunction with the Abrahams Group in support of the Town’s implementation of the wastewater system expansion program. 3.9 Prepare for and attend up to two (2) Finance Committee Meetings and two (2) Board of Selectmen regular meetings in support of the Board of Selectmen’s 2012 Capital Planning efforts and the preparation of 2012 Annual Town Meeting warrant articles. 3.10 Prepare for and attend the 2012 Annual Town Meeting to testify on the wastewater capital warrant articles. Phase 4 – 2012 Project Evaluation Forms 4.1 Prepare and submit up to three (3) 2012 Project Evaluation Forms (PEF’s) to the Massachusetts Department of Environmental Protection in support of the Town’s desire to secure project financing for priority projects through the Clean Water State Revolving Fund. 5.Person, Department, or Committee, if any, to whom CONTRACTOR reports (§ 2.2): C. Elizabeth Gibson, Town Manager or her designee. 6.Term of Agreement (§3.1): Through completion of work ID Task Name 1 Wastewater Action Plan 2 Board of Selectmen Meetings 44 Working Group Meetings 52 Stakeholder Group Meetings 53 Board of Selectmen Workshops 60 Newsletter 71 Neighborhood Meetings To Be Determined (Number, Time, Location, Presenters) 72 Funding Protection 73 File Appropriate MassDEP PEF's 74 USDA Rural Development Conversation 75 MassDEP IUP Issued - CY 2012 76 Financing Actions 77 Prepare & Vet 2012 ATM Warrant Articles 78 2012 Annual Town Meeting (4/3?) Neighborhood Meetings To Be Determined (Number, Time, Location, Presenters) 2012 Annual Town Meeting (4/3?) 3/27 4/3 4/104/17 4/24 5/1 5/8 5/15 5/22 5/29 6/5 6/12 6/19 6/26 7/3 7/10 7/17 7/24 7/31 8/7 8/14 8/21 8/28 9/4 9/11 9/18 9/2510/210/9 0/1 0/2 0/3 11/6 1/1 1/2 1/2 12/4 2/1 2/1 2/2 1/1 1/8 1/15 1/221/29 2/5 2/12 2/192/26 3/4 3/11 3/18 3/25 4/1 4/8 4/15 4/224/29 April 2011 May 2011 June 2011 July 2011 August 2011 September 2011 October 2011 November 2011 December 2011 January 2012 February 2012 March 2012 April 2012 M Town of Nantucket, MA Wastewater Action Plan Draft Project Schedule Page 1 Town of NantucketSpecial Election Tuesday, June 14, 2011Tax Rate InformationEstimated Tax Increase OverrideProj.Proj. Inc.Assessed ValueAssessed ValueAssessed Value*** Override Purpose TYPEAmountTax RatesTax Rates$600,000$1,200,000$1,524,9601.)Surfside and Siasconset Wastewater Treatment Facilities-Debt ExclusionDEBT$2,600,7583.73$0.1476$88.57$177.14$225.11Payment of principal and interest for up to 66% of the bonds issued forEXCLUSION design and construction from the General Fund (increase from current 33%from General Fund to up to 66%)*2.)Surfside area road improvements, including engineering,DEBT$38,5403.58$0.0021$1.27$2.54$3.23drainage, and construction, as voted under Article 10 of the 2004 ATM**EXCLUSION3.)Island-wide Mosquito Control ProgramOPERATING O$100,0003.59$0.0056$3.36$6.73$8.55Passage of all 3 Questions$2,739,2983.74$0.1555$93.29$186.58$237.11Assumptions are based on the most recent tax information available (FY 11),FY 2011 Residential Tax Rate is $3.58 per thousand.* Debt service for Question 1 is from Cost Analysis as of 1/24/2011**Debt service for Question 2 is 20 years at 4%.***$1,524,960 is the average residential value for FY 2011 10 High Street, Suite 700 Boston, MA 02110 617-521-9404 FAX 617-521-9409 www.nelsonnygaard.com M E M O R A N D U M To: Town of Nantucket From: Jason Schrieber and Michael Alba, Nelson\Nygaard Date: May 24, 2011 Subject: Parking Pilot Options for Downtown Nantucket This memorandum summarizes a series of parking management pilots that could be implemented during the summer of 2011 in downtown Nantucket on behalf of the Town in cooperation with interested stakeholders. A number of studies and meetings have preceded this memorandum, all of which identified the need to evaluate or implement alternative parking management systems for the downtown area:  2007 Regional Transportation Plan  2008 Downtown Circulation & Ferry Access Improvement Study  2008 Urban Land Institute Advisory Panel on the downtown  2009 Master Plan (accepted by Town Meeting)  2009 Transit Study by University of Connecticut Center for Transportation and Urban Planning  2009 Parking Utilization Study by Tetratech Rizzo  In March of 2010, Nelson\Nygaard visited the Island and meet with key stakeholders in the Town to collect background information.  In June of 2010, Nelson\Nygaard analyzed the results from the 2009 supply and demand survey to identify specific areas of concern and documented a series of potential strategies that could be applied to the specific concerns within Nantucket. These options were presented during a series of public outreach events attended by roughly 60 people over a two day period in which the public was asked to weigh in on the strategies. These workshops identified a set of priorities and community preferred strategies for managing parking in downtown.  A parking management program based upon the community preferred strategies was presented during four public workshops in February 2011. These workshops were attended by roughly150 people. . As a result of these workshops, the proposed management plan will again be revised.  Based on input received during the February workshops, a series of parking pilots were also identified to test important aspects of the management program. Over 40 potential downtown stakeholders were contacted to participate in a focus group with the intent of discussing potential pilots for 2011. On May 12, 2011, twelve available respondents participated in a focus group convened by Nelson\Nygaard to discuss and share ideas about the potential pilots. Nelson\Nygaard also met with Town staff, including the Planning and Police Departments.  As a result of the May 12th focus group discussion, details for up to six pilot parking programs were developed. Nelson\Nygaard Consulting Associates Inc. •Page 2 Based on the ideas discussed during the focus group, the following six parking pilots are recommended for implementation during the summer of 2011 in order to test key aspects of a complete parking management program for downtown Nantucket. These pilots are intended to test a number of concepts, including: willingness to pay to park; sensitivity to pricing; potential ticket revenues versus fee revenues; new wireless parking payment and enforcement technologies; and impact of pricing on availability. All pilots are designed to operate transparently, with virtually no changes to existing parking management and enforcement practices. All participation would be voluntary and there would be no change to any existing parking options and programs for anyone not participating. The parking pilots include: 1A. Opt-in paid parking – testing willingness to pay, technology & sensitivity to pricing 1B. Pay-back remote parking – testing willingness to park remotely & responsiveness to incentives 2. Automated license plate recognition handheld units – testing technology, response to improved enforcement & staff efficiency improvements 3. Downtown evening valet parking – testing interest in valet services & impact on evening demand 4. Town lot evening paid parking demonstration – testing sensitivity to pricing & impact on availability 5. Private remote parking shuttle van – testing willingness to park remotely & willingness to fund a private shuttle These are described in more detail below. We believe each of these pilots are valuable for testing different aspects of the parking management program. Each pilot (except 1B) is able to be run independently of the others, though we recommend running all of them. Data collected from the summer pilot will be summarized and presented to the Board of Selectman in September 2011 to assist in the decision regarding a complete managed parking program for downtown Nantucket in the summer of 2012. 1A. Opt-In Paid Parking Purpose • Evaluate the public willingness to pay for valuable parking privileges • Test the reliability of wireless communication and GPS technology Details • Participants will have in-vehicle meters issued to them directly from a technology vendor to be used to pay to park without being ticketed for time limit violations • Propose to issue 100 in-vehicle meters with the intention to distribute to a wide range of user groups according to the following criteria: – A minimum of 10 and a maximum of 20 to each of the following user groups: • Downtown merchants/business owners • Downtown employees living outside downtown • Downtown residents • Summer residents Nelson\Nygaard Consulting Associates Inc. •Page 3 • Businesses located outside downtown – No more than 2 per business – No more than 1 per household • Pricing would be on an escalating scale based on how long the person parks • District (1) – Overlay in area with 1 hour or less time limits – 1-hour free parking (8am to 6pm), 2nd hour = $4, after 3 hours = $6, after 4 hours = $10, after 5 hours = $16, after 6 hours = $24 • District (2) – Overlay in area with 2 hour time limits – 2-hour free parking (8am to 6pm), 3rd hour = $4, after 4 hours = $6, after 5 hours = $8, after 6 hours = $14 • Participants will be surveyed before, during and after the pilot • Downtown parking use data will be collected before and during the pilot 1B. Pay-Back for Remote Parking Purpose • Evaluate the public willingness to park remotely when offered financial incentives Details • If a participant in the paid parking pilot parks remotely (in one of the four NRTA park and ride lots), they will receive a small credit on their paid parking account that can be used towards future parking in downtown • In order to receive the credit, the car must be parked in designated remote lot and the in- vehicle meter must be turned on • Proposed credit of +$1 for each 3-hour block (7am to 10pm) • Credit for remote parking will be issued using funds collected from those paying to park downtown (if there is an insufficient fund reserve for crediting participants, this part of the pay-for-parking pilot will be suspended or cancelled to ensure there are no financial liabilities) • Participants will be surveyed before, during and after the pilot • Parking use data will be collected in remote lots and downtown before and during the pilot 2. License Plate Recognition Units Purpose • Test the potential improvement to staff efficiency using license plate recognition • Test wireless communications capabilities on Nantucket • Test accuracy of GPS within the units • Evaluate impact improved enforcement will have on violation rates Nelson\Nygaard Consulting Associates Inc. •Page 4 Details • Equip enforcement personnel with a handheld license plate recognition ticketing unit • All participating personnel (enforcement & administrative) will be surveyed before, during and after the pilot 3. Valet Pilot Purpose • Test the public interest in the use of valet services • Evaluate impact valet services may have on parking demand Details • License a valet service to operate evenings from 6PM to 2AM • Identify two valet stand locations on opposite sides of the downtown (e.g. the Barrett’s bus stop on Federal, and the Main Street taxi stand between Union and South Water) • Allow valet to use the Saltmarsh Senior Center lot • Valet operators and users will be surveyed before, during and after the pilot 4. Saltmarsh Lot Demonstration Purpose • Test the public willingness to pay for parking in a remote lot Details • Reserve the Saltmarsh lot for paid parking to be managed by the valet service in the evenings (6pm-2am) • Parking use data will be collected before and during the pilot • Provide a financial or in-kind contribution to the Saltmarsh Senior Center