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HomeMy WebLinkAboutBoard of Selectmen Minutes September 1, 2010_201402061620256555BOARD OF SELECTMEN Minutes of the Meeting of 1 September 2010. The meeting took place in the Court Room, Town and County Building, 16 Broad Street, Nantucket, MA 02554. Members of the Board present were Rick Atherton, Brian Chadwick, Patricia Roggeveen, and Whiting Willauer. Michael Kopko was absent. Chairman Roggeveen called the meeting to order at 6:00 PM. I. ANNOUNCEMENTS 1. Jenny Garneau, a member of the steering committee of the Cape and Islands Suicide Prevention Coalition, presented a PowerPoint on suicide, and reviewed what the Coalition has been doing locally regarding suicide prevention. Chairman Roggeveen read a proclamation declaring 5-11 September 2010 as Suicide Prevention Week. Mr. Chadwick moved to adopt the proclamation; Mr. Willauer seconded. All in favor, so voted. 2. Town offices will be closed Monday, 6 September 2010 in observance of Labor Day. 3. Police Chief William Pittman, doubling as the Emergency Management Director, gave an update on Hurricane Earl, noting Town beaches will be closed to swimming as of noon on Thursday, 2 September, the Children’s Beach boat ramp will be closed at 5:00 PM on Friday, 3 September, and the Emergency Shelter will open on Friday at noon. He urged residents and visitors to got to the Town’s website for updates on the storm’s progress and emergency directives. 4. Town Manager C. Elizabeth Gibson updated the Board on the status of the Sheriff’s office and the holding of prisoners in light of the upcoming relocation of the police station to 4 Fairgrounds Road, noting there has been some discussion of having holding facilities in the South Water Street police station. Chief Pittman reviewed the statutory requirements of prisoner holding and transport. II. PUBLIC COMMENT None. III. APPROVAL OF MINUTES, WARRANTS, PENDING CONTRACTS 1. Approval of Minutes of 21 July 2010 at 6:00 PM. Mr. Willauer moved to approve the minutes of 21 July 2010 at 6:00 PM as amended; Mr. Atherton seconded. All in favor, so voted. 2. Approval of Payroll Warrants for Weeks Ending 22 August 2010; 29 August 2010. The payroll warrants for weeks ending 22 August 2010 and 29 August 2010 were approved by the unanimous consent of the meeting. 3. Approval of Treasury Warrants for 25 August 2010; 1 September 2010 and Pending Contracts for 1 September 2010. Ms. Gibson reviewed the various pending contracts. Deputy Police Chief Charles Gibson reviewed the Marine Department/Homeland Security contract as well as the Public Safety Facility change order. Mr. Willauer moved to approve the treasury warrants for 25 August 2010 and 1 September 2010 and pending contracts for 1 September 2010; Mr. Atherton seconded. All in favor, so voted. 1 IV. CITIZEN/DEPARTMENTAL REQUESTS 1. Resignation: Council for Human Services. Mr. Atherton moved to accept the resignation of Rachel Rosen from the Council for Human Services and to send her a letter of thanks for her service; Mr. Willauer seconded. All in favor, so voted. 2. Surfside Association: Request for Acceptance of Gift of Granite Marker to Identify Fisherman’s Beach. Ms. Gibson noted the request has been endorsed by the Town’s Roads and Right of Way Committee. Mr. Chadwick moved to approve the gift from the Surfside Association and send a letter of thanks; Mr. Atherton seconded. All in favor, so voted. 3. Nantucket Bar Association: Request for Acceptance of Gift of New Carpet for Second Floor Hallway of Town and County Building; Request for Acceptance of Gift of Painting of Woodwork of Second Floor Hallway of Town and County Building. Nantucket Bar Association member Wayne Holmes spoke in favor of the request, noting the jury room will be carpeted as well. He urged the Town to “put back” some of the income it receives from the Trial Court into the building for maintenance needs. Mr. Chadwick moved to accept the gift of carpeting and painting in the second floor hallway and jury room of the Town Building and send a letter of thanks; Mr. Atherton seconded. All in favor, so voted. 4. Department of Public Works: Request for Acceptance of Gift of “Brush Hog” Rotary Cutter from Charles and Veronica Dragon. Mr. Atherton moved to accept the “Brush Hog” for the DPW and send a letter of thanks; Mr. Chadwick seconded. All in favor, so voted. 5. Request for Approval of Disclosure of Financial Interest by Municipal Employee. Chairman Roggeveen recused herself from this matter. Mr. Chadwick moved to approve the disclosure form submitted by Bruce Perry; Mr. Atherton seconded. So voted 3-0. V. TOWN MANAGER’S REPORT 1. Request for Endorsement of Proposed Town Administration Community Preservation Fund Projects for FY 2012. Ms. Gibson explained that she sent out an annual memo to departments regarding potential Community Preservation Committee (CPC) submissions and she only heard back from the Planning Office and Parks and Recreation, whose requests she reviewed with the Board. Ms. Gibson noted she has received a $1 million request from Parks and Recreation this afternoon which she hasn’t had a chance to fully review and will review with the Board next week. Mr. Willauer said the Affordable Housing Trust also plans to submit an application to the CPC. It was the Board consensus to hold off on endorsing the CPC requests until the 8 September 2010 meeting to allow Ms. Gibson further review of some of the requests. 2. Review of Operational Transition for Teen Center. Ms. Gibson said Town Administration has been reviewing how well the Teen Center does or does not meet the community’s needs for some months, and a local organizations, Alliance for Substance Abuse Prevention (ASAP) has proposed taking over the management of the Teen Center at little to no cost to the Town to provide improved and expanded youth programming. After some discussion with the Board, it was suggested that Ms. Gibson talk with the School Superintendent about the Teen Center coming under the umbrella of the school instead of the town. She noted that the details have not been fully worked out, that an agreement needs to be finalized; and, that an open house is planned for later this month. 2 3 VI. SELECTMEN’S REPORTS/COMMENT 1. Review Draft Letter to Department of Fish and Wildlife Requesting Change in Hunting Regulations for Nantucket per 18 August 2010 Board of Selectmen Meeting. Chairman Roggeveen noted that a letter to the Department of Fish and Wildlife (DFW) has been drafted by Malcolm McNab asking for a regulation change for Nantucket, to increase the number of antlerless deer allowed to be taken during hunting season. Mr. Chadwick suggested that the Town work with the state on developing an “honor system” for tagging deer, noting that method is used in other communities with success. Mr. McNab answered questions from the Board. Following some discussion, Mr. Atherton moved to endorse the letter to the DFW as drafted by Mr. McNab; Mr. Chadwick seconded. All in favor, so voted. Jose Trillos spoke against any change to the current hunting regulations and said Blue Cross Blue Shield no longer covers testing of tick-borne diseases. Carol Dunton commended the board for its action taken tonight. 2. Discussion Regarding Finance Committee Conflict of Interest. Chairman Roggeveen noted this issue has been resolved as the individual in question, Finance Committee Chairman Jim Kelly, has chosen to remain on the Finance Committee and has resigned from the Nantucket Cottage Hospital Board of Trustees. 3. Review Draft Legal Services Request for Qualifications. The Board and Ms. Gibson reviewed the draft request for qualifications (RFQ). Mr. Chadwick moved to approve the legal services RFQ with some minor changes as discussed; Mr. Atherton seconded. All in favor, so voted. A discussion followed on conflict of interest issues concerning the Board and Mr. Atherton proposed amending the Town’s legal policy to include language on conflict of interest with regard to consultation with Town Counsel. Chairman Roggeveen asked Town Counsel Paul DeRensis as to the intent of a letter he sent to her and copied the Board on in early August regarding a potential conflict of interest and whether or not she had been in contact with the state Ethics Commission. A discussion followed among Board members and Mr. DeRensis as to whether Town Counsel must be consulted when potential ethics violations exist, or if dealing directly with the Ethics Commission suffices. Chairman Roggeveen said she felt the letter from Town Counsel was “inappropriate” and that she takes issue with the fact that she was “singled out” as to her knowledge, no other member of the Board has ever received such a letter from Town Counsel. Chairman Roggeveen asked Mr. DeRensis if he had ever sent such a letter before to a Board member and he said no. Further discussion followed and no specific action was taken. 4. Committee Reports. None. VIII. ADJOURNMENT The meeting was unanimously adjourned at 8:17 PM. Approved the 15th day of September, 2010. BOARD OF SELECTMEN 1 SEPTEMBER 2010 – 6:00 PM COURT ROOM, TOWN & COUNTY BUILDING 16 BROAD STREET NANTUCKET, MASSACHUSETTS List of documents used at the meeting: I. 1. Suicide Prevention Proclamation III. 1. Draft minutes of 21 July 2010 at 6:00 PM III. 3. Pending contracts spreadsheet for 1 September 2010 IV. 1. Email resignation from Rachel Rosen, re: Council for Human Services IV. 2. Letter from Tom Quigley on behalf of Surfside Assn., re: granite marker gift IV. 3. Two letters from Wayne Holmes on behalf of Nantucket Bar Assn., re: carpeting and painting gifts IV. 4. Email from Charles Dragon, re: “Brush Hog” gift IV. 5. Disclosure form from Bruce Perry V. 1. Emails from departments, re: CPC applications; CPC RFP letter for FY 2012 applicants VI. 1. Draft letter to Department of Fish and Wildlife, re: requested change in Nantucket hunting regulations; copy of Tick-borne Disease Committee 4 August 2010 presentation VI. 2. Letter to Jim Kelly, re: Finance Committee conflict of interest; disclosure form from Jim Kelly; Town Code section 11-1 VI. 3. Draft RFQ for legal services