HomeMy WebLinkAboutBoard of Selectmen Agenda 12 08 2010 Packet_201402061618525143Article 68 Work Group Report to Board of Selectmen December 7, 2010Lucinda Young, ChairPeter Boyce, Vice‐ChairLee Saperstein, Secretary
What We Have Accomplished1. Finished Work Group version of Article 68(Accompanies this report)2. Finished suggested Board of Health regulations(Accompanies this report)3. Completed first draft of Nantucket BMPNantucket Best Management Practices(Needs significant additional work)4. Started preparation of educational materials(One draft sample accompanies this report)5. Collected preliminary budget information
Article 68• Final official version from Work Group– Incorporates one stage of legal review– Needs final legal review• Reviewed at three meetings of full Work Group• Final version passed with unanimous vote of all Work Group members.• Sets simple guidelines for fertilizer use– Exceptions allowed if following BMP • Establishes licensing/Certification for landscapers• Note: Not to be forwarded to State until BMP ready
Board of Health Regulations• Mirrors Home Rule Petition• Calls for establishment of Licensing/Certification• Sets simple, coarse limits for fertilizer use • Refers to BMP document for exceptions• Serves educational purpose– Especially before L/C phase is implemented
Best Management Practices (BMP) Document• Authoritative document– Produced by local experts– Includes latest soil science– To be reviewed by UMASS & other outside experts• Central to all other efforts– Feeds into public education efforts– Basis for Regulations and licensing/certification• Could be example for Cape & Islands– Must be high quality document –a hard job
Progress on BMP• First draft completed– Reviewed by subset of WG• More work is needed– Needs to be more concise– Some additional material is needed– Some chapters need rewriting• Schedule for BMP development being formulated
Public/Homeowner Education• Sample mockup of one informational sheet done– An example of material for distribution– Funding sources identified• Targeted mailing of informational sheet– Included with irrigation community invoices– Must be ready by Feb 1 for inclusion in mailing
Town AdministrationTown Administration Fiscal Year 2012 Fiscal Year 2012 General Fund Budget General Fund Budget RecommendationsRecommendationsDecember 8, 2010December 8, 2010Board of SelectmenBoard of Selectmen’’s Meetings Meeting
Town Administration Strategy for Town Administration Strategy for FY 2012 Budget & Future YearsFY 2012 Budget & Future Years BOS Goal:BOS Goal: Budget Efficiencies / Improvements for Multiple Year Budget Efficiencies / Improvements for Multiple Year Planning / Government EfficienciesPlanning / Government Efficiencies Five Year Strategy:Five Year Strategy: FY2009: Review service levels of existing departmentsFY2009: Review service levels of existing departments FY2010FY2010--FY2011: Review opportunities to streamline FY2011: Review opportunities to streamline operations and improve efficiencies across multiple operations and improve efficiencies across multiple departmentsdepartments FY2012: Implement program based budgeting and identify FY2012: Implement program based budgeting and identify measurements for Police & Public Works Departmentsmeasurements for Police & Public Works Departments FY2012FY2012--FY2014: Implement cost savings and efficiency FY2014: Implement cost savings and efficiency measures through departmental consolidationsmeasures through departmental consolidations
FY 2012 Budget Process ChangesFY 2012 Budget Process Changes Budget Cycle began in AugustBudget Cycle began in August Methodology for Planning Assumptions Methodology for Planning Assumptions ChangedChanged Forecast to Forecast to ““Live WithinLive Within”” Projected RevenueProjected Revenue Health Insurance Projection for Existing Employee Health Insurance Projection for Existing Employee BaseBase Minimum Capital Funding Requirement = $0Minimum Capital Funding Requirement = $0
Impact of FY 2012 Budget Impact of FY 2012 Budget RecommendationsRecommendations Local Government EfficienciesLocal Government Efficiencies Streamline Organizational StructureStreamline Organizational Structure Operational ImprovementsOperational Improvements Continued Implementation of Central DispatchContinued Implementation of Central Dispatch Consolidations in FY2012 are Phase I of a Consolidations in FY2012 are Phase I of a multimulti--year strategy to improve government year strategy to improve government efficiencies and operations.efficiencies and operations.
General Fund Projection General Fund Projection Revenue AssumptionsRevenue AssumptionsCategoryCategory2011*2011*2012*2012*201320132014201420152015Tax RevenueTax Revenue2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%New GrowthNew Growth--51.27%51.27%--25.00%25.00%--2.50%2.50%--3.42%3.42%--2.21%2.21%Allowance for AbatementsAllowance for Abatements1.39%1.39%1.50%1.50%1.50%1.50%1.50%1.50%1.50%1.50%State RevenueState Revenue--4.9%4.9%--12.00%12.00%0.00%0.00%0.00%0.00%0.00%0.00%Local RevenueLocal RevenueExcise TaxExcise Tax--9.14%9.14%--0.01%0.01%1.00%1.00%1.00%1.00%1.00%1.00%License & PermitsLicense & Permits0.02%0.02%0.50%0.50%0.50%0.50%0.50%0.50%0.50%0.50%Fees, Rentals, InterestFees, Rentals, Interest--39.37%39.37%0.50%0.50%0.50%0.50%0.50%0.50%0.50%0.50%Fines, Forfeits, PenaltiesFines, Forfeits, Penalties--3.32%3.32%1.10%1.10%1.00%1.00%1.00%1.00%1.00%1.00%OtherOther43.0%43.0%13.4%13.4%0.50%0.50%0.50%0.50%0.50%0.50%Miscellaneous RecurringMiscellaneous Recurring0.00%0.00%5.30%5.30%5.50%5.50%5.50%5.50%5.25%5.25%Misc NonMisc Non--RecurringRecurring0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%Projected Inc (Dec)Projected Inc (Dec)--2.10%2.10%--0.04%0.04%0.70%0.70%2.10%2.10%2.30%2.30%*Yellow Text Represents pertains to updated assumption since August 18, 2010.
General Fund Projection General Fund Projection Expense Assumptions*Expense Assumptions*CategoryCategory2011*2011*2012*2012*201320132014201420152015Town Salaries*Town Salaries*0.11%0.11%1.18%1.18%0.80%0.80%0.10%0.10%--0.25%0.25%School Salaries**School Salaries**1.22%1.22%1.18%1.18%0.80%0.80%0.10%0.10%--0.25%0.25%Operating ExpenseOperating Expense--1.41%1.41%0.00%0.00%0.0%0.0%0.0%0.0%0.0%0.0%Medical Insurance PremiumsMedical Insurance Premiums0.00%0.00%0.00%0.00%10.00%10.00%12.00%12.00%12.00%12.00%General Insurance General Insurance 5.62%5.62%11.00%11.00%11.00%11.00%10.63%10.63%10.50%10.50%Barnstable County RetirementBarnstable County Retirement--7.1%7.1%11.00%11.00%11.00%11.00%11.00%11.00%10.50%10.50%Health & Human Svcs Health & Human Svcs ContractsContracts6.71%6.71%0.00%0.00%--5.04%5.04%--9.70%9.70%--9.10%9.10%Capital Imp from RevenueCapital Imp from Revenue0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%General Fund SubsidyGeneral Fund SubsidySolid Waste EnterpriseSolid Waste Enterprise24.45%24.45%1.18%1.18%0.80%0.80%0.10%0.10%--0.25%0.25%Our Island Home EnterpriseOur Island Home EnterpriseN/AN/A1.18%1.18%0.80%0.80%0.10%0.10%--0.25%0.25%Projected Inc (Dec)Projected Inc (Dec)--1.0%1.0%--2.4%2.4%0.65%0.65%2.03%2.03%2.29%2.29%*Does not include Our Island Home or Town Administration Recommendations**Does not include School Committee Recommendations
FY 2012 GENERAL FUND FY 2012 GENERAL FUND PROJECTIONPROJECTIONProjected Uses As of 11/28/10Debt Service13%Other Articles13%Retirement5%Insurance12%Education30%Town Services26%Overlay & Charges1%Projected Sources As of 11/28/10New Growth0%Other Sources1%State Aid2%Local Revenue8%Tax Revenue89%$71,747,832$71,747,832
FY 2012 Town Administration FY 2012 Town Administration Balanced Budget RecommendationBalanced Budget Recommendation BOS Goals:BOS Goals: Evaluate the potential for Evaluate the potential for collaborative or combined collaborative or combined services.services. Description of Service:Description of Service: The purpose of the consolidation The purpose of the consolidation is to streamline operations & is to streamline operations & services related to code services related to code enforcement and permit issuance enforcement and permit issuance for the continued protection of for the continued protection of public health and safety.public health and safety. Reduction in FTEReduction in FTE’’s:s: ((1.75)1.75) Cost Savings:Cost Savings: (($175,945)$175,945)
FY 2012 Town Administration FY 2012 Town Administration Balanced Budget RecommendationBalanced Budget Recommendation BOS Goals:BOS Goals: Evaluate the TownEvaluate the Town’’s provision and s provision and coordination of human services.coordination of human services. Description of Service:Description of Service: The purpose of the consolidation is The purpose of the consolidation is to streamline operations and to streamline operations and improve service delivery systems to improve service delivery systems to the elderly population in Nantucket the elderly population in Nantucket and others in need by addressing and others in need by addressing not only the quality of direct and not only the quality of direct and referral services, but also by referral services, but also by improving coordination among improving coordination among internal and external agencies.internal and external agencies. Reduction in FTEReduction in FTE’’s:s: (1.5)(1.5) Cost Savings:Cost Savings: (($90,170)$90,170)
FY 2012 Town Administration FY 2012 Town Administration Balanced Budget RecommendationBalanced Budget Recommendation BOS Goals:BOS Goals: Evaluate the potential for Evaluate the potential for collaborative or combined collaborative or combined services.services. Description of Service:Description of Service: The purpose of the consolidation The purpose of the consolidation is to provide economies of scale is to provide economies of scale and to streamline parks & and to streamline parks & grounds maintenance programs grounds maintenance programs into one department.into one department. Reduction in FTEReduction in FTE’’s:s: (2.0)(2.0) Cost Savings:Cost Savings: (($129,940)$129,940)
Other Town Reductions:Other Town Reductions: (($279,393)$279,393) Elimination of One FullElimination of One Full--time and Two Parttime and Two Part--time positionstime positions Reduction of Two FullReduction of Two Full--time positions to Parttime positions to Part--time positiontime position Elimination of funding for Mosquito Control ChemicalsElimination of funding for Mosquito Control ChemicalsFY 2012 Town Administration FY 2012 Town Administration Balanced Budget RecommendationBalanced Budget Recommendation
FY 2012 Town Administration FY 2012 Town Administration Balanced Budget RecommendationBalanced Budget RecommendationExpense Increase Requests: Expense Increase Requests: $347,914$347,914 Personnel*Personnel* Operating ExpensesOperating ExpensesContinued Implementation of Central Dispatch: Continued Implementation of Central Dispatch: Central Dispatch Central Dispatch –– Two PositionsTwo PositionsCentral Dispatch Central Dispatch –– Communications SupervisorCommunications Supervisor$128,270$128,270$86,044$86,044Minute Taking PositionMinute Taking Position$ 78,000$ 78,000Additional Personnel CostsAdditional Personnel Costs$292,314$292,314*Personnel cost assumptions include $18,000 Maximum per position for Health InsuranceHealth Department Health Department –– Estuaries Model for Nantucket HarborEstuaries Model for Nantucket Harbor$ 15,000$ 15,000Human Resources Human Resources –– Staffing Review & Increase in EAP ContractStaffing Review & Increase in EAP Contract$ 29,600$ 29,600Information Systems Information Systems –– Increase in Munis Support, Website Streaming, andIncrease in Munis Support, Website Streaming, andOn Demand VideoOn Demand Video$ 11,000$ 11,000Additional Operating CostsAdditional Operating Costs$ 55,600$ 55,600
Summary of FY 2012 Town Balanced Summary of FY 2012 Town Balanced Budget RecommendationBudget RecommendationTownTown’’s Portion of FY2012 Revenue Gap: s Portion of FY2012 Revenue Gap: $327,534$327,534 Core Service Needed Increases:Core Service Needed Increases: Operating ExpensesOperating Expenses $ 55,600$ 55,600 Personnel ExpensesPersonnel Expenses $ 292,314$ 292,314Total Core Service Increases:Total Core Service Increases: $ 347,914$ 347,914 Reductions:Reductions: Operating ExpensesOperating Expenses-- Mosquito Control Chemicals Mosquito Control Chemicals (($ 50,000) $ 50,000) Personnel ExpensesPersonnel Expenses-- Code Enforcement & Regulatory Services Code Enforcement & Regulatory Services (($175,945)$175,945)-- Human & Social ServicesHuman & Social Services (($ 90,170)$ 90,170)-- Public Works & Parks and Recreation Public Works & Parks and Recreation (($129,940)$129,940)-- Other Personnel ReductionsOther Personnel Reductions (($229,393)$229,393)Total Reductions:Total Reductions: ($675,448) ($675,448) Town Projected Budget Variance : Town Projected Budget Variance : $ 0$ 0
FY2012 Projected RevenueFY2012 Projected Revenue (($71,747,832)$71,747,832) FY2012 PROJECTED EXPENSE:FY2012 PROJECTED EXPENSE: TownTown $18,757,581$18,757,581 EducationEducation $21,939,000$21,939,000 Shared ExpensesShared Expenses $11,990,390$11,990,390 Debt ServiceDebt Service $ 9,035,856$ 9,035,856 Our Island Home Enterprise Fund GF SubsidyOur Island Home Enterprise Fund GF Subsidy $ 3,165,920$ 3,165,920 Solid Waste Enterprise Fund OverrideSolid Waste Enterprise Fund Override $2,926,000$2,926,000 Solid Waste Enterprise Fund GF SubsidySolid Waste Enterprise Fund GF Subsidy $ 2,165,085$ 2,165,085 Other Articles & AssessmentsOther Articles & Assessments $ 1,768,000$ 1,768,000 FY2012 General Fund Budget Variance FY2012 General Fund Budget Variance $ 0$ 0Summary of FY 2012 General Summary of FY 2012 General Fund Balanced BudgetFund Balanced Budget
Unfunded Core Service NeedsUnfunded Core Service Needs Public SafetyPublic Safety $ 404,460$ 404,460 Three Police Officers Remain Unfunded Three Police Officers Remain Unfunded One Centralized Dispatch Remains UnfundedOne Centralized Dispatch Remains Unfunded Two Firefighter / EMT Positions Remain UnfundedTwo Firefighter / EMT Positions Remain Unfunded General Government General Government $ 92,488$ 92,488 New IT Technician Position Not FundedNew IT Technician Position Not Funded Total Unfunded FY2012 Core Services Total Unfunded FY2012 Core Services $496,948$496,948
General Fund Personnel HistoryGeneral Fund Personnel History FY 2009 FY 2009 –– 20122012Full Time Full Time Equivalent Equivalent Positions Positions (FTE(FTE’’s)*s)*FY06FY06ActualActualFY07 FY07 ActualActualFY08FY08ActualActualFY09 FY09 ActualActualFY10 FY10 ActualActualFY11 FY11 BudgetBudgetFY12 Projection FY12 Projection As of As of 11/28/10*11/28/10*Town Town Personnel Personnel History **History **176.25176.25213.00213.00199.00199.00202.50202.50189.75189.75186.50186.50182.75182.753.4%3.4%20.9%20.9%--6.6%6.6%1.8%1.8%--6.3%6.3%--1.7%1.7%--2.0%2.0%Education Education Personnel Personnel History***History***288.50288.50263.00263.00291.95291.95279.60279.60258.20258.20244.40244.40(TBD)(TBD)--3.3%3.3%--8.8%8.8%11.0%11.0%--4.2%4.2%--7.7%7.7%--5.3%5.3%(TBD)(TBD)Total FTETotal FTE’’ss464.75464.75476.0476.0490.95490.95482.10482.10447.95447.95430.9430.9(TBD)(TBD)Net Change Net Change in FTEin FTE’’ss--0.9%0.9%2.4%2.4%3.1%3.1%--1.8%1.8%--7.1%7.1%--3.8%3.8%(TBD)(TBD)*Full Time Equivalent Calculation = 33-40 Hrs 1.0; 20-32 Hrs 0.50; Seasonal = 0.25**For comparative purposes, Town Personnel History does not include Our Island Home*** Education Personnel History includes Community School Employees
General Fund Personnel HistoryGeneral Fund Personnel History FY 2009 FY 2009 –– 20122012050100150200250300Full Time Equivalent Positions (FTE's)*2006 2007 2008 2009 2010 2011 2012Town**Education***Full Time Equivalent Calculation = 33-40 Hrs 1.0; 20-32 Hrs 0.50; Seasonal = 0.25**For comparative purposes, Town Personnel History does not include Our Island Home*** Education Personnel History includes Community School Employees
General Fund FY 2012 Projection General Fund FY 2012 Projection –– Remaining Remaining ““UnknownsUnknowns”” RevenuesRevenues State Local Aid State Local Aid -- Current assumption is a 12% decreaseCurrent assumption is a 12% decrease Chapter 90 Aid Chapter 90 Aid –– On average TON receives $470,089 for On average TON receives $470,089 for Road Improvements Road Improvements Expenses Expenses Barnstable County Retirement Assessment Barnstable County Retirement Assessment –– Current Current assumption is 11% increaseassumption is 11% increase Capital Expenditures Capital Expenditures –– Continued review by Capital Program Continued review by Capital Program CommitteeCommittee
Other Potential Impacts on General Other Potential Impacts on General Fund Operating Budget*Fund Operating Budget* Unfunded Citizen & Other Warrant Articles: Unfunded Citizen & Other Warrant Articles: Article TBD: Financing for Septic System Repairs Article TBD: Financing for Septic System Repairs $ 500,000$ 500,000 New Position: Municipal Grant Writer New Position: Municipal Grant Writer $ (TBD)*$ (TBD)* Plan & Construction for Tom Nevers Bike Path Plan & Construction for Tom Nevers Bike Path $3,400,000$3,400,000 Appropriation for Mosquito Control Appropriation for Mosquito Control $ 100,000$ 100,000 Act relative to William J. Higgins (rounded)Act relative to William J. Higgins (rounded) $$ 29,53929,539 Restore Council on Human Services Coordinator Position Restore Council on Human Services Coordinator Position $ (TBD)*$ (TBD)*Total Unfunded Citizen & Other Warrant Articles Subject to Town Total Unfunded Citizen & Other Warrant Articles Subject to Town Meeting Meeting Approval:Approval: $4,029,539+$4,029,539+*Subject to Town Meeting Approval; not included or funded within the General Fund Budget Projection**Personnel cost assumptions include $18,000 Maximum per position for Health Insurance; Current Employee Salary $96,510 + HealthInsurance
Next StepsNext Steps December 8: Enterprise Fund budget projections dueDecember 8: Enterprise Fund budget projections due December 15: Board of Selectmen begin review of FY 12 December 15: Board of Selectmen begin review of FY 12 budgetbudget December 22: Board of Selectmen continued review of FY 12 December 22: Board of Selectmen continued review of FY 12 budgetbudget December 31: Receive Barnstable County Retirement December 31: Receive Barnstable County Retirement Assessment Projection for FY12Assessment Projection for FY12 January 5: Board of Selectmen public hearing on FY 12 budgetJanuary 5: Board of Selectmen public hearing on FY 12 budget January 12: Review of updated budget projection; Board of January 12: Review of updated budget projection; Board of Selectmen adoption of FY 12 budget recommendationSelectmen adoption of FY 12 budget recommendation January 20: Review of Board of Selectmen FY 12 budget January 20: Review of Board of Selectmen FY 12 budget recommendation with Finance Committeerecommendation with Finance Committee