HomeMy WebLinkAboutBoard of Selectmen Agenda 09 22 2010 Packet_201402061616517167Article 68 Work Group Report to Board of Selectmen September 22, 2010Lucinda Young, ChairPeter Boyce, Vice‐ChairLee Saperstein, Secretary
What We Have Accomplished (Executive Summary)1. Revised Article 68 – line by line, first cut2. Educated ourselves on:1. Landscape/turf science2. Legal issues3. History of problem and past actions3. Added additional approaches1. Education of public /homeowners2. Licensing/certififying landscapers3. Enlisting help of fertilizer vendors4. Outlined plan for completion of our tasks
Subtasks• Homeowner Education• Professional Landscaper Education• Understanding Legal Aspects• Wetlands, Waterbodies, Watersheds• Public Relations, Press• Licensing, Certification, Enforcement, Penalties• Vendor Relations• Budget Estimates
Public/Homeowner Education• Point of sale information– 4 Step instructions specific to Nantucket– Sample card with instructions• Targeted mailing of informational brochures– BoH list of homes in watersheds– Irrigation community invoices• Work with HPIC drafting Blue Pages• Green Pages in phone books
Professional Landscaper Education• Best Management Practices (BMP)– Specific to Nantucket• Central to all efforts– Feeds into public education efforts– Basis for Regulations– Basis for licensing landscapers• Authoritative document– Produced by local experts– Reviewed by UMASS & other outside experts
Understanding Legal Aspects• BoH Regulations give quickest results– BoH has broad powers– Avoids state AG review• Local Bylaw may run afoul of state law– Must be reviewed by state AG• Home Rule Petition takes longest time– Requires act of State Legislature– Difficult procedure
Wetlands, Waterbodies, Watersheds• We have met with Con Com– Discussed coordination of efforts• Considering Watershed‐based regulation– Watersheds are legally defined– Zoning already applies in Watershed areas– Watersheds cover much of Nantucket
Public Relations/Press• Exchange between SHAB has been helpful– Understanding already increased– Between landscapers and scallopers• Fertilizer vendors working with us– Attended last meeting• Public education plans well developed– Funding sources being explored• One Press Release done
Licensing, Certification, Enforcement• Licensing of professional landscapers– Structure and detail being worked out• Certification and testing based on BMP– License would depend on passing test– Fertilizer application – timing and amount– Understanding spreader calibration• Enforcement provision needed– Even if not used vigorously
Outside Experts Attending Meeting• Dr. Scott EbdonPlant & Soil Scientist, UMASS, Amherst• Mary OwenUMASS Coop. Extension, Turf Educator• Tim MaddenNantucket’s State Representative• Rich HucksamFrom Town Counsel’s FirmAll offered important advice and continuing help
Estimated Timetable• Half day meeting to pull pieces together (Oct 5)• Review and finalization at subsequent meeting• Goal: Submit recommendations in November• Definitive BMP will require more time– Will not meet HRP timetable (can submit later)• Requesting extension through winter– Meeting once per month
Council for Human ServicesCouncil for Human Services
““Back to BasicsBack to Basics””
Report and RecommendationsReport and Recommendations
September 22, 2010September 22, 2010
TimelineTimeline
6/2/2010: 6/2/2010: BOS charged CHS to conduct BOS charged CHS to conduct
study & make recommendations to BOSstudy & make recommendations to BOS
7/16/2010: 7/16/2010: CHS completed its Action PlanCHS completed its Action Plan
9/21/2010: 9/21/2010: CHS submitted its Report & CHS submitted its Report &
RecommendationsRecommendations
9/30/2010: 9/30/2010: CHS will gain further input at CHS will gain further input at
Public HearingPublic Hearing
Overview of CHS Consultation Overview of CHS Consultation
Process & RecommendationsProcess & Recommendations
Consultation Process CoveredConsultation Process Covered
TownTown’’s 2006 Community Needs s 2006 Community Needs
AssessmentAssessment
Agencies currently providing human Agencies currently providing human
services on islandservices on island
Clients of these agenciesClients of these agencies
Further information on community needsFurther information on community needs
Recommendations CoverRecommendations Cover
Specific services to be soughtSpecific services to be sought
Rationale for setting funding levelsRationale for setting funding levels
Monitoring of contractsMonitoring of contracts
Criteria used to evaluate proposalsCriteria used to evaluate proposals
Assuring effectiveness of contracting Assuring effectiveness of contracting
processprocess
Ways to strengthen & improve contractsWays to strengthen & improve contracts
Recommendations Based onRecommendations Based on
The The ““Community Needs StatementCommunity Needs Statement””
Basic necessities to sustain life: Basic necessities to sustain life:
e.g., nutrition, shelter, utilitiese.g., nutrition, shelter, utilities
Other fundamental needs:Other fundamental needs:to enable to enable
health, safety, selfhealth, safety, self--respectrespect
Emergency/Disaster preparedness: Emergency/Disaster preparedness:
To assure personal protectionTo assure personal protection
Summary of RecommendationsSummary of Recommendations
1.1.Adopt our Community Needs Statement as Adopt our Community Needs Statement as
the the ““Scope of ServicesScope of Services””for all Human for all Human
Services ContractsServices Contracts
2.2.Retain inRetain in--house Human Services Dept. to:house Human Services Dept. to:
--Assure provision of unique servicesAssure provision of unique services
--Provide oversight of contracted servicesProvide oversight of contracted services
3.3.Encourage the Healthy Community Encourage the Healthy Community
CollaborativeCollaborative
Summary of RecommendationsSummary of Recommendations
(cont.)(cont.)
4.4.Human services contract funding should:Human services contract funding should:
--Be kept at current level (~$300K) if feasibleBe kept at current level (~$300K) if feasible
--Focus 30% of all contract funds on Basic Focus 30% of all contract funds on Basic
NecessitiesNecessities
--Limit any one vendor to 25% of contract fundsLimit any one vendor to 25% of contract funds
5.5.For services <$25KFor services <$25K: Simplify procurement : Simplify procurement
process per Chap. 30 Bprocess per Chap. 30 B
Summary of Recommendations Summary of Recommendations
(cont.)(cont.)
6.6.For services >$25K: For services >$25K: Use RFP process with Use RFP process with
builtbuilt--in minimum requirements for review; in minimum requirements for review;
apply objective evaluation criteria and apply objective evaluation criteria and
measures to rank potential vendorsmeasures to rank potential vendors
7.7.Augment standard municipal contract Augment standard municipal contract
monitoring:monitoring:Vendor to propose monitoring Vendor to propose monitoring
process to assure ongoing qualityprocess to assure ongoing quality
8.8.Evaluate vendor performance using Evaluate vendor performance using
customer survey feedbackcustomer survey feedback
Next StepsNext Steps
Public Hearing on 9/30/10 to Public Hearing on 9/30/10 to
provide CHS with the necessary provide CHS with the necessary
public inputpublic input
CHS to incorporate public inputCHS to incorporate public input
BOS then formulates its policy and BOS then formulates its policy and
moves forward with implementationmoves forward with implementation
FY 2012 - 2021 CAPITAL PROJECTSTown Administration RecommendationstoBoard of SelectmenSeptember 22, 2010
Capital Funding Requirement (per Town Code – Ch. 11, s. 12.1)Minimum capital funding requirement: “The Town shall spend…a minimum of 1% of total Town receipts collected in the prior fiscal year plus 1% of the total real estate and personal property taxes collected in the prior fiscal year…”For FY 2012 this would amount to around $700,000
What is a capital project? (defined by Town Code Ch. 11, s. 12-2)Non-recurring expenditure for land, buildings an/or building improvements having a useful life exceeding or equaling 10 yearsExpenditure for infrastructure and equipment having a useful life exceeding or equaling 5 yearsSuch expenditure having aggregate direct or indirect costs of $50,000 or more
Summary Totals of Submitted General Fund Requests – FY 2012Total General Fund Non-School = $6,138,543Total School = $850,000Total General Fund = $6,988,543
Summary Totals of Submitted General Fund Requests by Category for FY 2012 Bike Paths & Sidewalks = $250,943 Buildings = $4,145,000 Road Improvements = $1,489,100 Vehicles & Equipment = $103,500 Technology = $150,000 Schools = $850,000 TOTAL = $6,988,543
Recommended Tier I1. Prospect St shared-use path ext = $250,9432. Jetties Beach concession bldg repairs = $120,0003. Municipal bldg repairs/improvements = $75,0004. Tom Nevers Bunker renovation = $35,0005. 20 S Water St renovation = $2,000,0006. Millie’s Bridge engineering = $50,0007. Technology needs = $150,000TOTAL TIER I = $2,680,943
Recommended Tier II1. Children’s Beach bathhouse addition = $250,0002. Surfside Beach concession deck expansion/replacement = $50,0003. 2 FG Garage space reconfiguration/improvements = $115,0004. Nobadeer Farm Rd drainage improvements = $180,0005. Nobadeer Farm Rd sidewalk design/construction = $210,0006. DPW Tractor & attachments = $41,5007. Road maintenance = $600,0008. Union St/Francis St intersection modification = $55,000TOTAL TIER II = $1,501,500
Recommended Tier III1. Sconset footbridge restoration = $70,0002. Fire Chief vehicle replacement = $35,0003. Sparks Ave round-a-bout improvements = $102,5004. Old South Rd/Fairgrounds Rd design/engineering for intersection improvement = $100,000TOTAL TIER III = $307,500
Not Recommended1. IT utility vehicle = $27,0002. Old South Rd dual bike path = $121,6003. Saltmarsh Senior Center expansion = $1,500,000TOTAL Not Recommended = $1,648,600
Summary of FY 12 Town Administration General Fund RecommendationsTier I (recommended) = $2,680,943Tier II (recommended if funding is available) = $1,501,500Tier III (recommended but can be put off for one or more years) = $307,500Not recommended = $1,648,600School = $850,000
Summary of Enterprise Fund Requests – FY 2012Wannacomet Water = $0Sconset Water = $0Airport = $10,050,000Sewer = $19,000,000Solid Waste = $2,060,230TOTAL = $31,110,230Less Airport grants of ($9,030,000)Less Solid Waste item ($660,230) = $21,420,000
FY 2013 - 21 SUMMARY BY CATEGORY/GENERAL FUNDBeaches, Parks & Ponds = $2,160,000Buildings = $750,000Non-building Assets = $8,360,000Road Improvements = $2,834,200Technology = $1,460,000Vehicles & Equipment = $811,500Schools = $9,700,000TOTAL = $26,075,700
FY 12 Outstanding ItemsSurfside Area roadsMadaket WWTF propertyWind turbineLandfill mining
NEXT STEPS September 22 – Town Manager recommendations; Board review/approval of requests (?) October, November & December – Capital Program Committee reviews requests December – CPC forwards recommendations to FinCom Jan/Feb – FinCom adopts its recommendations TBD – recommendations go to 2011 Annual Town Meeting TBD – election or special election date depending on ATM action
QUESTIONS?
UPDATE ON UPDATE ON MUNICIPAL DEBTMUNICIPAL DEBTTON Finance Department TON Finance Department totoBoard of SelectmenBoard of SelectmenSeptember 22, 2010September 22, 2010
Why Borrow?Why Borrow? Borrowing provides financial resources for Borrowing provides financial resources for projects that will benefit the community projects that will benefit the community over a long time period.over a long time period. Borrowing spreads the payment for such Borrowing spreads the payment for such projects over the lifetime of the project.projects over the lifetime of the project. Carefully managed borrowing provides Carefully managed borrowing provides financial flexibility for long range planning.financial flexibility for long range planning.
TON Debt SummaryTON Debt Summary Outstanding at 06/30/2010 $152,737,846Outstanding at 06/30/2010 $152,737,846 General FundGeneral Fund $76,074,876$76,074,876 Enterprise FundsEnterprise Funds $76,662,970$76,662,970
MGL debt limitMGL debt limit ““inside the limitinside the limit”” –– 5% of EQV5% of EQV ““outside the limitoutside the limit”” –– with state approval, up to with state approval, up to an additional 5% of EQVan additional 5% of EQV Nantucket EQV is approximately $22 billionNantucket EQV is approximately $22 billion 5% of EQV is approximately $1.1 billion5% of EQV is approximately $1.1 billion
However . . . However . . . By MGL, voters must authorize all debt at By MGL, voters must authorize all debt at Town MeetingTown Meeting Some debt must also be authorized in a Some debt must also be authorized in a ballot electionballot election
Other considerations Other considerations How will the debt be repaid?How will the debt be repaid? Supported by specific revenueSupported by specific revenue Fees & charges Fees & charges –– enterprise fundsenterprise funds Taxes voted for the purpose Taxes voted for the purpose –– general fundgeneral fund Assessments to specific beneficiaries of projectAssessments to specific beneficiaries of project Unsupported debtUnsupported debt General revenueGeneral revenue TONTON’’ss debt is almost completely supported debtdebt is almost completely supported debt
Other considerationsOther considerations How quickly will the debt be repaid?How quickly will the debt be repaid? General guideline looked at by financial professionals: General guideline looked at by financial professionals: 70% of outstanding debt is due within ten years70% of outstanding debt is due within ten years TON: 68% is due within ten yearsTON: 68% is due within ten years Rating analyst has said of this guideline: Rating analyst has said of this guideline: ““we we understand that different communities are at different understand that different communities are at different spots in their infrastructure replacement schedule.spots in their infrastructure replacement schedule.””
Declining Debt ScheduleDeclining Debt Schedule General FundGeneral FundDeclining debt schedule provides flexibility Declining debt schedule provides flexibility for future needs, future debt issuance.for future needs, future debt issuance.As previously issued debt matures, there is As previously issued debt matures, there is room in the debt schedule for new issues, room in the debt schedule for new issues, if approved by voters.if approved by voters.
Declining Debt ScheduleDeclining Debt Schedule General Fund: 2011 General Fund: 2011 -- 20152015Debt serviceDebt service estimestim. tax rate. tax rate 2011 $9,317,5332011 $9,317,533 $0.50$0.50 2012 $9,055,4562012 $9,055,456 0.480.48 2013 $7,445,1732013 $7,445,173 0.390.39 2014 $7,120,1732014 $7,120,173 0.360.36 2015 $7,005,3062015 $7,005,306 0.360.36
Declining Debt ScheduleDeclining Debt Schedule General Fund General Fund –– 2016 2016 -- 20202020Debt serviceDebt service estimestim. tax rate. tax rate 2016 $6,815,5362016 $6,815,536 $0.35$0.35 2017 $6,708,5022017 $6,708,502 0.340.34 2018 $6,046,5142018 $6,046,514 0.310.31 2019 $3,974,8012019 $3,974,801 0.200.20 2020 $3,846,9642020 $3,846,964 0.200.20Debt schedule extends to 2049, detail available Debt schedule extends to 2049, detail available upon request.upon request.
Enterprise FundsEnterprise Funds principal outstanding 6/30/10principal outstanding 6/30/10 Siasconset WaterSiasconset Water $ 8,835,000$ 8,835,000 Wannacomet WaterWannacomet Water 21,020,00021,020,000 AirportAirport 2,120,0002,120,000 SewerSewer 43,822,97043,822,970 LandfillLandfill 865,000865,000 Our Island HomeOur Island Home 00
Enterprise FundsEnterprise Funds Debt is structured similarly in the Debt is structured similarly in the Enterprise Funds (declining debt Enterprise Funds (declining debt schedules)schedules) Not presented in detail hereNot presented in detail here
TON Authorized, not yet issuedTON Authorized, not yet issuedAuthorized but unissued:Authorized but unissued:General FundGeneral Fund $ 1,699,250$ 1,699,250Enterprise FundsEnterprise Funds $69,471,689$69,471,689 TotalTotal $71,170,939$71,170,939
Enterprise FundsEnterprise Funds Authorized but unissuedAuthorized but unissued Siasconset WaterSiasconset Water $ 2,600,000$ 2,600,000 Wannacomet WaterWannacomet Water 2,300,0002,300,000 AirportAirport 26,818,60026,818,600 SewerSewer 36,070,08936,070,089 LandfillLandfill 1,683,0001,683,000 Our Island HomeOur Island Home 00
Debt ProfessionalsDebt Professionals Financial Advisor Financial Advisor –– First SouthwestFirst Southwest Bond Counsel Bond Counsel –– Edwards Angell Palmer & Edwards Angell Palmer & Dodge, LLPDodge, LLP Rating Agency Rating Agency -- MoodyMoody’’s s TON TON -- Town TreasurerTown Treasurer
QUESTIONS?QUESTIONS?