HomeMy WebLinkAboutBoard of Selectmen Minutes August 13, 2008_201402061518063191BOARD OF SELECTMEN
Minutes of the Meeting of 13 August 2008 at 6:00 PM. The meeting took place in the Court Room,
Town and County Building, 16 Broad Street, Nantucket, MA 02554. Members of the Board present
were Brian Chadwick, Rick Atherton, Michael Kopko, Allen Reinhard, and Patricia Roggeveen.
Chairman Kopko called the meeting to order at 6:30 PM, following meetings of the Regional Transit
Authority and County Commissioners.
ANNOUNCEMENTS
Town Manager C. Elizabeth Gibson announced that applications are being accepted for vacancies
on several committees/commissions and explained the application process for those wishing to
apply for openings on the newly formed Citizen Advisory Committee for Public Safety Facility.
PUBLIC COMMENT
Nantucket resident Burr Tupper spoke on his concerns about the Skateboard Park. A brief
discussion followed.
Town Association member Dale Stoodley noted that a summer forum, sponsored by the Non-
voting Taxpayers Advisory Committee, Town Association and the Community Association and
featuring the Board of Selectmen and Town Manager, is scheduled for August 19, 2008 at the
Atheneum.
Approval of Payroll Warrant for Week Ending 10 August 2008. The payroll warrant for the week
ending 10 August 2008 was approved by the unanimous consent of the meeting.
Approval of Treasury Warrant and Pending Contracts for 13 August 2008. The treasury warrant
and pending contracts for 13 August 2008 were approved by the unanimous consent of the
meeting.
TOWN MANAGER’S REPORT
Transportation Planner: Update on Status of Current and Pending Transportation Projects.
Transportation Planner Mike Burns provided an update on various transportation-related
construction projects; specifically: 1) phase 2 of the Prospect Street Sidewalk project - right-of-way
acquisitions are still needed for the final uncompleted section of the sidewalk which should
commence this fall; 2) Bartlett Farm Bicycle Path - subsequent to the final paving, a severe
drainage issue around a catch basin at the western end of the path occurred, and the issue is
being addressed; 3) Nobadeer Farm Road Bicycle Path - the project should be ready for
advertisement of construction bids by the end of September; 4) Hummock Pond Road/Cisco
Bicycle Path - conceptual plans have been reviewed and sent to abutting property owners, and
surveying of endangered plant species has begun; 5) 4-Corners Intersection Improvement
(conceptual design) - several options for the redesign of the intersection are being reviewed and, at
present, a 90-foot roundabout is under consideration. Some discussion followed about this project
and it was the unanimous consensus of the Board that, it wants to review “all options” at the
appropriate time.
Review of Preliminary FY 2010 Budget Projections. Assistant Finance Director Irene Larivee gave
a presentation outlining the Fiscal Year 2010 initial budget projections noting that revenues are
declining and expenses are increasing. Ms. Larivee explained how the projections are derived.
Minutes of the Meeting of 13 August 2008 – 6:00 PM
Page II.
Discussion followed and Ms. Larivee stated that, in order to achieve a balanced budget, the total
municipal budget will need to be reduced by $2,234,894. Mr. Atherton stated that he would like to
see all details affecting the budget as soon as they become available, and Ms. Gibson explained
the timeline for the budget development process noting that the Ad Hoc Budget Workgroup has
started to discuss recommendations for the Board to set budget guidelines for FY 2010. Ms.
Gibson also noted that budget instructions will be sent out to each department mid-September. The
Board commended Ms. Larivee on her presentation.
Audit Status Update. Ms. Gibson reported that the deadline for submitting the fiscal year 2007 audit
to the state by August 15, 2008 has been met with the only outstanding item, in connection with the
FY2007 audit, still not completed is a corrective action plan to the management letter, which the
town has thirty days to provide to the Department of Revenue. Ms. Gibson further reported that she
and Assistant Town Manager Rice have been meeting regularly with Finance Department staff, the
auditor and other applicable individuals and she is pleased to report that three financial audits have
been completed in less than ten months which leaves the town current on its audits; preparations
for the 2008 audit have begun and specific documented internal controls and cash reconciliation
protocols are being put in place for FY 2009. Ms. Gibson thanked all involved in achieving this
important milestone.
SELECTMEN’S REPORTS/COMMENTS
Committee Reports. Each selectman provided an update on those committees/commissions and
workgroups on which they participate. Some discussion followed and Mr. Chadwick asked that the
Nantucket Housing Authority meet with the Board and provide an update on its projects. Mr.
Atherton made some suggestions with regard to updating the Board of Selectmen’s “goals and
objectives” on the town website.
Mr. Reinhard moved to send a letter to Senate President Therese Murray asking her assistance in
facilitating the passage of the Nantucket Sewer Act, S. 2249; seconded by Mr. Atherton. So voted
unanimously.
The meeting adjourned at 8:30 PM.
Approved the 3rd day of September 2008.