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HomeMy WebLinkAboutBoard of Selectmen Minutes August 13, 2008_201402061518063191BOARD OF SELECTMEN Minutes of the Meeting of 13 August 2008 at 6:00 PM. The meeting took place in the Court Room, Town and County Building, 16 Broad Street, Nantucket, MA 02554. Members of the Board present were Brian Chadwick, Rick Atherton, Michael Kopko, Allen Reinhard, and Patricia Roggeveen. Chairman Kopko called the meeting to order at 6:30 PM, following meetings of the Regional Transit Authority and County Commissioners. ANNOUNCEMENTS Town Manager C. Elizabeth Gibson announced that applications are being accepted for vacancies on several committees/commissions and explained the application process for those wishing to apply for openings on the newly formed Citizen Advisory Committee for Public Safety Facility. PUBLIC COMMENT Nantucket resident Burr Tupper spoke on his concerns about the Skateboard Park. A brief discussion followed. Town Association member Dale Stoodley noted that a summer forum, sponsored by the Non- voting Taxpayers Advisory Committee, Town Association and the Community Association and featuring the Board of Selectmen and Town Manager, is scheduled for August 19, 2008 at the Atheneum. Approval of Payroll Warrant for Week Ending 10 August 2008. The payroll warrant for the week ending 10 August 2008 was approved by the unanimous consent of the meeting. Approval of Treasury Warrant and Pending Contracts for 13 August 2008. The treasury warrant and pending contracts for 13 August 2008 were approved by the unanimous consent of the meeting. TOWN MANAGER’S REPORT Transportation Planner: Update on Status of Current and Pending Transportation Projects. Transportation Planner Mike Burns provided an update on various transportation-related construction projects; specifically: 1) phase 2 of the Prospect Street Sidewalk project - right-of-way acquisitions are still needed for the final uncompleted section of the sidewalk which should commence this fall; 2) Bartlett Farm Bicycle Path - subsequent to the final paving, a severe drainage issue around a catch basin at the western end of the path occurred, and the issue is being addressed; 3) Nobadeer Farm Road Bicycle Path - the project should be ready for advertisement of construction bids by the end of September; 4) Hummock Pond Road/Cisco Bicycle Path - conceptual plans have been reviewed and sent to abutting property owners, and surveying of endangered plant species has begun; 5) 4-Corners Intersection Improvement (conceptual design) - several options for the redesign of the intersection are being reviewed and, at present, a 90-foot roundabout is under consideration. Some discussion followed about this project and it was the unanimous consensus of the Board that, it wants to review “all options” at the appropriate time. Review of Preliminary FY 2010 Budget Projections. Assistant Finance Director Irene Larivee gave a presentation outlining the Fiscal Year 2010 initial budget projections noting that revenues are declining and expenses are increasing. Ms. Larivee explained how the projections are derived. Minutes of the Meeting of 13 August 2008 – 6:00 PM Page II. Discussion followed and Ms. Larivee stated that, in order to achieve a balanced budget, the total municipal budget will need to be reduced by $2,234,894. Mr. Atherton stated that he would like to see all details affecting the budget as soon as they become available, and Ms. Gibson explained the timeline for the budget development process noting that the Ad Hoc Budget Workgroup has started to discuss recommendations for the Board to set budget guidelines for FY 2010. Ms. Gibson also noted that budget instructions will be sent out to each department mid-September. The Board commended Ms. Larivee on her presentation. Audit Status Update. Ms. Gibson reported that the deadline for submitting the fiscal year 2007 audit to the state by August 15, 2008 has been met with the only outstanding item, in connection with the FY2007 audit, still not completed is a corrective action plan to the management letter, which the town has thirty days to provide to the Department of Revenue. Ms. Gibson further reported that she and Assistant Town Manager Rice have been meeting regularly with Finance Department staff, the auditor and other applicable individuals and she is pleased to report that three financial audits have been completed in less than ten months which leaves the town current on its audits; preparations for the 2008 audit have begun and specific documented internal controls and cash reconciliation protocols are being put in place for FY 2009. Ms. Gibson thanked all involved in achieving this important milestone. SELECTMEN’S REPORTS/COMMENTS Committee Reports. Each selectman provided an update on those committees/commissions and workgroups on which they participate. Some discussion followed and Mr. Chadwick asked that the Nantucket Housing Authority meet with the Board and provide an update on its projects. Mr. Atherton made some suggestions with regard to updating the Board of Selectmen’s “goals and objectives” on the town website. Mr. Reinhard moved to send a letter to Senate President Therese Murray asking her assistance in facilitating the passage of the Nantucket Sewer Act, S. 2249; seconded by Mr. Atherton. So voted unanimously. The meeting adjourned at 8:30 PM. Approved the 3rd day of September 2008.