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HomeMy WebLinkAboutBoard of Selectmen Minutes June 13, 2007_201402061500035778BOARD OF SELECTMEN Minutes of the Meeting of 13 June 2007 at 6:00 PM. The meeting took place in the Court Room, Town and County Building, Nantucket, MA 02554. Members of the Board present were Brian Chadwick, Michael Kopko, Allen Reinhard, Patricia Roggeveen and Whiting Willauer. Chairman Willauer called the meeting to order at 6:00 PM. Announcements. Town Administrator C. Elizabeth Gibson announced the NRTA shuttle service schedule increases effective June 16, 2007 and the NRTA, National “Dump the Pump” Day on June 21, 2007. Public Comment. Brian Lahey, representing the Stop and Shop, requested a variance from the noise bylaw for a 5:00 AM start to painting lines in the Stop and Shop parking lot, explaining the plan of activity. Mr. Chadwick asked that the matter be continued to next week’s meeting, as it was not noted on the agenda. Discussion followed on the receipt of the item in time for placement and the necessity of the work being proposed. Mr. Reinhard moved to approve the variance to allow the contracted work to proceed. Ms. Roggeveen seconded. Discussion followed on the need to advise abutters, to proceed before the season begins and to meet the needs of the public. Mr. Lahey advised that the portion of work for which the variance is being sought is from 5:00 AM to 7:30 AM on June 20, 2007. On the motion, the Board voted unanimously to approve the variance. Approval of Payroll Warrant for Week Ending 10 June 2007. The Board approved the payroll warrant by unanimous consent. Approval of Treasury Warrant and Pending Contracts for Week Ending 13 June 2007. The Board approved the treasury warrant and pending contracts by unanimous consent. Citizen Requests. 1. Citizen Request for Waiver of Noise Bylaw for Wedding on July 14, 2007 (tabled from June 6, 2007). Ms. Gibson advised of the request to continue this item to June 20, 2007. Selectmen Goals and Initiatives. 1. Review of Municipal Space Needs Options Study (Goal #5). Ms. Gibson introduced the matter, providing background information. Stephen Phillips and Fabrizio Caruso of the Maguire Group presented a review of municipal space needs options, which addresses the Board’s goal “Improve Infrastructure” by providing options for projected future infrastructure requirements. Discussion followed on the usable space of existing offices and buildings, adaptation from prior uses, renovation of existing properties, balancing construction costs, the return on dollars spent on renovations versus new construction. Discussion continued on considering historical preservation, centralized offices and long-term costs for energy. Ms. Roggeveen noted that cost numbers and follow-up with administrative staff would be helpful. Discussion followed on other options, on needs of departments not covered by the study and the development of overall plans that would occur later, including incorporation of meeting space. 2. Police Department: Review of Pilot Program for Electronic Parking Ticket Enforcement (Goal #1). Police Chief William Pittman reviewed a GPS-based pilot program for electronic ticketing, which will help with more precise ticketing and provide useful information to help with parking- related decision making, and which also addresses the Board’s goal “Improve Administrative Minutes of the Meeting of 13 June 2007 at 6:00 PM Page II Management” by managing the ticketing program more effectively and efficiently. He noted that a fee will be established per ticket to cover the program costs for ticketing in the downtown core area over the 60- to 90-day window. He added that the program will be in effect in mid-July. Some discussion followed. Town Administrator’s Report. 1. Departmental Overview: Finance Department. Finance Director Connie Voges reviewed department responsibilities including financial operations, accounting and reporting and elaborated on each. She noted staffs and activity of sub-departments (assessing, collections, treasury, operations, administration), as well as comparisons of 10-year figures in areas of responsibility. She reviewed Board goals as related to finance activities, provided status reports on each and answered questions from the Board. 2. Request for Approval of FY 2007 End of Year Budget Transfers. Ms. Gibson presented a list of transfer items, noting that state law allows restricted budget transfers without a town meeting vote with pending approval of the Selectmen and the Finance Committee. She advised that the Finance Committee will meet on June 14, 2007 to review these as well. Chairman Willauer read aloud the list of items. Budget Analyst Irene Larrivee elaborated on the reasons for specific transfers. Mr. Reinhard moved to approve the transfers as recommended. Ms. Roggeveen seconded. So voted unanimously. 3. Request for Endorsement of FY 2009 Budget and 2008 Annual Town Meeting Timeline. Ms. Gibson reviewed the timeline, adding that it has been reviewed by the ad hoc budget work group and highlighting certain dates. She noted that the annual Town election is scheduled to be held after the Annual Town Meeting. She reminded the Board that some dates may have to be adjusted and that the Board will be advised when that occurs. Mr. Kopko moved to endorse the timeline. Ms. Roggeveen seconded. So voted unanimously. Selectmen’s Reports/Comment. 1. Review of Revised Mission Statement for the Harbor Plan Implementation Committee. Chairman Willauer read the mission statement aloud: The mission of the Harbor Plan Implementation Committee is to prioritize the Nantucket and Madaket Harbors Plan implementation items in the form of recommendations to the Board of Selectmen; provide regular updates to the Board as to implementation of the Plan; recommend changes to the Plan, as needed. The Committee is appointed until June 30, 2009. Mr. Kopko moved to approve the mission statement. Ms. Roggeveen seconded. So voted unanimously. Discussion followed on the appointment process for this committee. At 8:30 PM, Chairman Willauer polled the Board and Mr. Chadwick, Mr. Kopko, Mr. Reinhard, Ms. Roggeveen and Chairman Willauer voted unanimously to adjourn to executive session, not to return to open session, for the purpose of discussing a real estate matter and a collective bargaining matter. Minutes of the Meeting of 13 June 2007 at 6:00 PM Page III Approved the 20th day of June 2007.