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HomeMy WebLinkAboutCapital Program Committee Minutes - 10 18 2011_201402121340301943Minutes for October 18, 2011, adopted Oct. 25 Page 1 of 4 Town of Nantucket Capital Program Committee www.nantucket-ma.gov MINUTES Tuesday, October 18, 2011 4 Fairgrounds Road, Second-floor Meeting Room – 9:00 am All or a portion of this meeting is being recorded. If you plan to record this meeting yourself, please check with the chairman of the board before you begin. Called to order at 9:01 a.m. Staff: Libby Gibson, Diane O'Neil, Bob Dickenson Attending Members: John Tiffany, Patty Roggeveen, Peter Boynton, Linda Williams, Carol Dunton, Phil Stambaugh Absent Members: Peter Hoey, Roggeveen & O’Neil arrived 9:02 a.m. Dickenson arrived 9:07 a.m. Williams arrived 9:21 a.m. I. MINUTES – None II. TOWN ADMINISTRATION PROPOSED CAPITAL PROJECT REVIEW 1. 20 South Water Street renovation - $4.5M to $6M Sitting Tiffany, Roggeveen, Boynton, Dunton, Stambaugh Presentation Gibson – 2010 appropriated $200K to help look at option of renovation. Been talking about centralizing offices. Discussion has been about moving all non-centralized offices into 20 South Water. Committee developed to look at the possibility. Four or five schemes have developed from discussion. Want to bring something to town meeting: cost between $4.5M to $6M. Building will require significant work to bring up to code. Discussion Tiffany – The original cost of “Scheme A” was $3.5M; that’s a difference of $1M. Looked at drawings, there is a slight change, so don’t see where that significant difference in cost came from. Also, the $1M increase did not occur for “Scheme B”. O’Neil – The $4.5M came from the architect; so need to ask them. Stambaugh – If we are expanding square feet, which has been dramatically expanded in the past 10 years, will need to justify/explain to the public why more is needed. O’Neil – Town rents storage space and are trying to get rid of that to save money. The plans include storage space. Gibson – What is before you might be Phase I of a larger plan. 37 Washington and 2 Fairgrounds are not updated and not laid out properly for efficient office usage. Roggeveen – Are we thinking of selling any other property than the Mooney Building? Gibson – No. Stambaugh – Need to ensure that everyone in the Mooney building is moved out Action Gibson to get back on some of the questions. Minutes for October 18, 2011, adopted Oct. 25 Page 2 of 4 2. Children’s Beach Concession Building renovation-$550K Sitting Tiffany, Roggeveen, Boynton, Williams, Dunton, Stambaugh Presentation Gibson – Has not been significantly renovated in years and bathroom, showers and storage are insufficient. Plan is to put money into renovation, expanding and making more inviting to public use. The idea is to get it to generate more income, which could help recover renovation costs. Discussion O’Neil – Presently it is lost revenue, but it’s a great location. The building is in tough shape. Tiffany – Last year it was in for $250K and now up to $550K; I assume that means the plans have expanded. As it is it is out of character with the rest of the area. O’Neil - $550K came from an industry standard. Do not have a designer or architect at this time. Stambaugh – Need to get a real figure on the cost for appropriations purposes. Gibson – Need to do a break-down and get more information and get back on that. Williams – New legislation will allow CPC to fund something not created with CPC funds. Action Gibson to get more information on cost and get back to Committee 3. Energy Audit – all town buildings-$150K Sitting Tiffany, Roggeveen, Boynton, Williams, Dunton, Stambaugh Presentation Gibson – Consultant recommended that the town pay for an energy study. For example, heating of 16Broad Street is outdated and inefficient; new system would lower energy costs. Discussion Tiffany – Most Consultants used to take a percentage of savings as opposed to being paid up front. O’Neil – It’s called Performance Contracting and few consultants do that anymore. Asked other communities how much they paid for studies, and one came back with a cost of $150K; that is a much larger town. Was thinking of doing an RFP and to obtain recommendations on energy efficiency improvements. Gibson – Buildings to be included in the audit: 16 Broad Street, The Mooney Building, 37 Washington Street, the Pleasant Street Fire Station and possibly Our Island Home, perhaps others. Have funding already for 2 Fairground Road. Action Research cost of an energy audit. 4. Fairground Roads Parking improvement-$250K Sitting Tiffany, Roggeveen, Boynton, Williams, Dunton, Stambaugh Presentation Gibson – Space between 2 & 4 Fairgrounds Road is not conducive for meeting attendees, especially at night and 2 Fairgrounds Road parking is inadequate and inefficient. Want to improve parking between the two buildings and put a walk path in with low lighting. Discussion Williams – Meetings create parking issues along Fairgrounds Road and Newtown Road. O’Neil – Expand 4 Fairgrounds Road parking lot back and reconfigure 2 Fairgrounds Road Roggeveen – The situation was considered at time of planning for 4 Fairgrounds Road but was nixed by the Board of Selectmen (BOS); so it is coming up after the fact. Dunton – Spending $5K per parking space. Is that not excessive? Stambaugh – Does paving this prohibit future usage of the purchased land? Gibson – Would use a soft material. Tiffany – The $250K where did that come from? O’Neil – Came from two requests that came in after the same goal. I went off paving costs and the need for lighting. Can provide annual paving costs. Stambaugh - Would like to know what it is going to look like from the air Action Gibson and O’Neil to provide cost breakdown layout. Minutes for October 18, 2011, adopted Oct. 25 Page 3 of 4 5. Surfside Road takings Sitting Tiffany, Roggeveen, Boynton, Williams, Dunton, Stambaugh Presentation Gibson – From discussions which occurred in 2010-2011. Surfside area residents are trying to get the town to take some roads and reconstruct them; it did not make it through 2011 Annual Town Meeting (ATM). The BOS said that if abutters could come up with a plan to help pay for reconstruction of the roads, the Town would help. Abutters have done good work at the intersection of Lover’s Lane, Boulevard and Pochick Avenue. The takings will take time and demand resources to include a project manager. There will also be the obligation to fix and maintain them once they are taken. There is a very specific statutory process to just TAKE a road. Discussion Williams – There are some creative ways to pay for this such as through the sale of property. A lot of the direct abutters (over 50%) along Boulevard are willing to give the easements for free. Dunton – It would be in better interest of town to have concrete figures from the abutters before going to ATM. Why are these roads a high priority for the Town to take? Gibson – Right-of-Way committee has a Road Taking priority list, which takes into consideration roads that lead to water access and these roads are another way to get to the airport and could alleviate traffic on Old South Road. Dunton – Access to the airport is an excellent point. Tiffany – These roads will have to be rebuilt in order to be used as proposed, and that will cost a lot. Williams – Abutters know they will have to help pay improvement fees. Gibson – The BOS has previously agreed to seek funding for 70% of the reconstruction costs with abutters being assessed 30%. Tiffany – This execution of this Article should be contingent on an agreement with the abutters for payment. Action N/A at this time. III. Fire Station 1. Reroof ‘Sconset Fire Station-$50K Sitting Tiffany, Roggeveen, Boynton, Williams, Dunton, Stambaugh Presentation Mark McDougall, Fire Chief – Need $50K to strip and reroof. Discussion Williams – CPC gave funding to rehab the Hose-Cart Building next door. McDougall –The Hose-Cart house dates back to 1913. Cannot find evidence that the roof on the main building has ever been redone, but also not sure of historical significance. Williams – Should look into actual age of the fire station building; might be eligible for CPC funds under restoration. Action N/A 2. Tanker Tender 1 Sitting Tiffany, Roggeveen, Boynton, Williams, Dunton, Stambaugh Representing McDougall - Tanker 1 runs out of the main station and is 1988 model. First of two to be replaced. They are not only old but hold less than the newer trucks. New ones hold 500 to 800 gallons more. Tanker 2 is at ‘Sconset, dates from 1989, and project replacement in 2017. There is no trade-in value but Land Bank will take the tankers to use for their controlled burns. It would have memorandum of agreement to allow Nantucket Fire Department to call it in for use in emergencies. Have used private contractors, but there is high liability there. Private contractors do have equipment we use for controlled burns. Discussion Tiffany – Submitted proposal needs to be updated with information mentioned at this meeting. McDougall – It is medium to high priority; but trying to spread them out. Would be happy to have it as a high priority. Action McDougall to revise proposal. Minutes for October 18, 2011, adopted Oct. 25 Page 4 of 4 3. Administrative Vehicle C-1 Sitting Tiffany, Roggeveen, Boynton, Williams, Dunton, Stambaugh Representing McDougall – My vehicle would then go to Fire Prevention Officer. Last year put in about $36K into 1987 truck. 2004 would replace the 1987. This is a high priority. Discussion O’Neil – With vehicles that old, go into Kelly Blue book and use it as a trade in. That gets it off the property. McDougall – My vehicle and Deputy Chief go home with us as we are on 24-hours, 7 days a week. In 2017, look to replace Deputy Chief’s car. O’Neil – Reason we don’t go to the local dealer is that Ford came in at least $12K higher than state bid list price. McDougall – Local dealer can’t put in emergency response package, so the vehicle would have to go off island for that. Action N/A at this time. VII. OTHER COMMENTS/CONCERNS OF THE COMMISSION 1. Getting questions early Sitting Tiffany, Roggeveen, Boynton, Williams, Dunton, Stambaugh Representing Tiffany – For the meeting with the Department of Public Works (DPW), would like to submit questions and receive response in advance of the meeting to assist the new DPW director in preparation for the meeting. Discussion O’Neil – Send questions to me and I will forward them to DPW. Cannot send back DPW department head answers as could be violation of Open Meeting Law. Action O’Neil will forward Committee members’ questions to the director of the DPW before the meeting. 2. Open Meeting Law Sitting Tiffany, Roggeveen, Boynton, Williams, Dunton, Stambaugh Representing Gibson – An email went out to all the commissioners. Williams emailed back warning that “reply all” is in violation of the Open Meeting Law. Commissioners are reminded to be careful with emails that concern Capital Program Commission projects. Discussion N/A Action N/A Adjourned: 10:28 a.m. Submitted by: Terry L. Norton