The URL can be used to link to this page

Home My WebLink AboutCapital Program Committee Minutes - 10 04 2011_201402121340300068CPC meeting of 10/4/2011 airport requests Meeting opened 9:05 by Peter Hoey Present: Peter Hoey,(PH)... John Tiffany,(JT)... Patty Roggeveen,(PR)... Peter Boynton(PB).. ( acting secretary)... Linda Williams,(LW)...arrived at 9:25 and Diane O'Neil,(DO).. (Town Project Manager) Absent: Carol Dunton, (CD)... and Phil Stambaugh,(PS).... It was agreed by the CPC members present and DO that if a member(s) show up late to a meeting, there will not be a review of information discussed to that point for the late member(s), the meeting will continue move along and deal with the next requests/town department in line, with the goal of adjourning as scheduled. PH called for nominations for officers. John Tiffany nominated PH for the position of Chair; PR seconded. PH then mentioned that he had discussed the idea of co chairman with Phil Stambaugh. Rather than have co-chairs, PH nominated Phil Stambaugh as Vice-chair. Peter Boynton was nominated as Recording Secretary. If Town Administration does not supply a person to take minutes, the Committee will rotate the responsibility. All officer nominations were unanimously approved. PH said he had sent out an email with a page of all email addresses (PR's email should be patty@nantucketdreamland.org), a page that explained the task of the CPC and a page of the town article under which the CPC was created by town meeting... he made sure all received that info. Mr. Hoey’s email also reviewed and explained the final voting/prioritizing procedure we used last year for rating projects submitted. PH raised a question about the landfill wind farm status, re; the CPC reviewing it, and PH said we should know status by end of week... JT raised concern about the concept of the CPC recommending "only projects that the town can pay for" (re section 7-26-2011 of town by-law) and the fact that this is not what we do because of the sequencing of future budgets and overrides etc...he is concerned that we are not fulfilling our responsibilities. It was agreed, by members present that the CPC prioritize projects and seek additional information on Town’s ability to pay as we begin to prepare our report to FinCom. If insufficient information on Town finances is available, we will so note in our report. It was noted by the CPC that the requests for capital projects was way up over last yr.. 9:20 Tina Smith of airport and Bob Dickinson of town accounting department Arrived 9:25 Linda Williams arrived and at 9:27 Al Peterson (AP) airport manager arrived presentation of airport funding projects began... Project; Ramp electrification Cost $1,500,000 state grant 2.5% fed grant 95% enterprise fund (town) 2.5% $37,500 This is needed to supply electricity to the planes on the ramps as the power source and not use generators to supply power to run systems and air conditioning.... this causes a lot of pollution, which we don't want and the FAA has a program to encourage reducing this kind of pollution, by installing electrical lines to supply the power This project will supply electricity to the NE ramp only, where commercial airplanes park and will not supply electricity to the south ramp where general aviation planes park (and where it is really needed) The south ramp does not qualify as of now because of FAA formulas Project; ramp extension Cost $2,500,000 state grant 2.5% fed grant 95% enterprise fund (town) 2.5% =$56,250.00 This projects finances the second phase of the SW ramp extension 800' which is needed for more parking space for summer activity The first phase already financed and completed was the environmental review and engineering of the plans...approx 400K The third phase which funding will be requested in the future adds another 600' of parking apron This additional capacity will bring in additional revenues to the airport because more planes can land and park which requires payment of a fee.. Project new airfield equipment Cost $275,000.00 all of which will be funded by the enterprise fund of the airport AP says, There is a chance, if the stars line up right, that the state can provide 80% of the monies Replace a 1981 John deer 544 loader And buy a 1999(?) skid steer, bob cat, which is a new piece of equipment.. Discussion of the possible use of the surplus loader for other town departments The airport has purchased and received 2 new shuttle busses for the transporting of passengers from the general aviation section of the airport It was pointed out by LW that these may have to be handicap accessible or that some other solution be found. Al Peterson noted the buses had been delivered and they were not handicap accessible. LW pointed out not having them be handicap accessible can create potential legal problem of serious magnitude if a complaint is filed The airport has a golf cart which may work and PR suggested that it may be possible to have a local handicap accessible taxi provide the service. But advance notice would be required... So The airport has 2, 12 year old surplus shuttle busses which are looking for a home. PH asked if there was a 10 yr projection of capital needs for the airport? The airport operates on a projection budget of 5 years printout a print out showing those numbers but they are not supported by the individual request sheets that DO feel is required... The need for individual sheets for each request for a 5 yr projection will be looked into...PH said 10 yrs was probably too far out and 5 yrs was fine, and the comm. Agreed.... PR said this may need to be a policy change from the BOS and will pursue that... There was general agreement by the CPC That 5yrs was fine Project; Runway 15-33 construction Phase II Cost 3,000,000 state grant 2.5% fed grant 95% Enterprise fund 2.5% = $75,000.00 This will extend runway 15-33 so ground traffic can be handled better and more safely And a portion of a 23 yr old overlay of runway will be up graded...The first 2 phases have been funded by the FAA with a 95%grant and awarded. Project; security fencing and gates Cost $300,000.00 state 2.5% fed. 95% Enterprise fund $7,500.00 AP... The FAA has a 10 year program of upgrading these kind of facilities...but the fence on the south side near the ocean only lasts 5 yrs.. And there will be a future annual request of approximately $150,000, paid for by state, federal and enterprise monies to replace sections of the deteriorated fencing on a yearly basis JT... pointed out that on page 13 of the budget print out this request is written as $3,000,000.00 it was noted and will be corrected... JT... has made a request of the airport, supported by CPC, and the airport agreed, to supply CPC with a plan of the airport layout that will show the improvements in this years requests...eletoctric lines, runway work and parking apron improvements, and fencing replacement... PH... requested of the airport, supported by CPC, and the airport agreed, to supply us with the budget print out that shows their 5 year projections on capital equipment replacement together with individual project sheets. PR....noted and, it was agreed upon by the CPC, that the committees approval and prioritizing/recommending of a capital request from the airport to the town, are all contingent upon the findings of the state attorney general's office, as to the legal standing of the respective projects. Possible improper procurement and/or awarding and spending of monies of past and present capital projects may have a direct connection to the status of "approval" by the CPC... Meeting adjourned 10:15 Respectively submitted by Peter Boynton Approved at the 10/11/11 regular meeting