HomeMy WebLinkAbout2018-11-13N is l"-1 Ti j Ci i
T C - .`N k; r,.-,'t—ERF'-
Town
'ERt'
Town of Nantucket 2010 DEC 13 HM 9: 22"
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, Airport Manager A Commissioners
Phone: (508) 325-5300 Daniel W. Drake, Chairman
Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair
Anthony G. Bouscaren
Andrea N. Planzer
Jeanette D. Topham
AIRPORT COMMISSION MEETING
November 13, 2018
The meeting was called to order at 5:00 pm by Acting Chairman Arthur Gasbarro with the following
Commissioners present: Andrea Planzer, Anthony Bouscaren, and Jeanette Topham. Daniel Drake
participated remotely by phone as his physical attendance was unreasonably difficult.
The meeting took place in the 1 s'floor Community room at the Public Safety Facility, 4 Fairgrounds
Rd. Nantucket MA.
Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant
Airport Manager, David Sylvia, Safety & Compliance Officer, Jamie Sandsbury, Business &
Finance Manager, Katy Perales, Office Manager and Lillian Sylvia, Administrative Assistant.
Mr. Gasbarro announced the meeting was being audio and video recorded.
Mr. Gasbarro asked for comments on the Agenda; hearing none, the Agenda was adopted.
Mr. Gasbarro asked for comments on the draft minutes dated 10/8/18; hearing none, the Minutes
were adopted.
Ms. Topham made a Motion to ratify the 10/24/18 and the 11/7/18 Warrants. Second by Mr.
Bouscaren and Passed unanimously by the following roll -call vote:
Ms. Topham — Aye
Mr. Bouscaren — Aye
Mr. Gasbarro — Aye
Ms. Planzer — Aye
Mr. Drake — Aye
Public Comment
None
091217-2 Hangars & Tie -Down Rental Policy
Mr. Bouscaren made a Motion to approve the Hangars & Tie -Down Rental Policy as presented.
Second by and Ms. Planzer Passed unanimously by the following roll -call vote:
Ms. Topham — Aye
Mr. Bouscaren — Aye
Mr. Gasbarro — Aye
Ms. Planzer — Aye
Mr. Drake — Aye
111318-1 Public Hearing to Consider Proposed Revisions to Airport's Rates and Charges
with respect to Hangars and Tie Down policies and charges.
At 5:05 PM, Mr. Gasbarro opened the public hearing after reading an opening statement.
Ms. Planzer recuses herself from Public Hearing and leaves the table.
Mr. Rafter reviewed the proposed changes to the Rates and Charges as follows:
• T -Hangar rent line item will be added
• Single Engine Turbo Aircraft in the Common Hangar
Public Comment:
+ T -Hangar tenants shared public comment on the proposed T -hangar monthly rental rate.
They would like to see the rate set at a lower amount than proposed. There was a concern
that if the price was too high the hangars would be empty. The speakers included: Mr.
Cheney, Mr. Drabkin, Mr. Kairawicz, and Mr. Larson.
Commissioner and Airport Administrative Comments:
+ Ms. Topham asked for clarification regarding the upfront cost by the current T -hangar
owners. Mr. Kairawicz explained that the T -hangars were sold and bought for various
prices throughout the 30 year lease period. The initial purchase price at the beginning on
the lease was $30,000. Mr. Drake shared a calculation of $423 a month for the current T -
hangar charge factoring in the original purchase price at the beginning of the lease.
+ Mr. Rafter shared with the Commission that the proposed T -hangar fee calculation includes
the maintenance of the surrounding of the T -hangar and not just the structure itself.
+ Mr. Gasbarro suggests that the T -hangar monthly rate set at $400 a month which would
increase the current rent amount $60 a month rather than $110 a month.
+ Mr. Drake suggests that the T -hangar monthly rate be set at $450 a month based on the
increasing expenses at the Airport.
Hearing no other comments Mr. Gasbarro closed the Public Hearing at 5:38PM
Mr. Bouscaren made a Motion to approve the proposed rates and charges with the adjustment of
the monthly T -hangar rent be set at $400. Second by Ms. Topham and Passed by the following
roll -call vote:
Ms. Topham — Aye
Mr. Bouscaren — Aye
Mr. Gasbarro — Aye
Ms. Planzer — Aye
Mr. Drake — No
Mr. Bouscaren made a Motion to approve the proposed rates and charges presented for the Single
Engine Turbo Aircraft in the Common Hangar. Second by Ms. Topham and Passed by the
following roll -call vote:
Ms. Topham — Aye
Mr. Bouscaren — Aye
Mr. Gasbarro — Aye
Ms. Planzer — Aye
Mr. Drake — Aye
11/13/18 Airport Commission Meeting Page 2 of 7
Pending Leases/Contracts — Mr. Rafter presented for approval the following lease agreement and
contracts:
+ ABD Safegate — 3 year contract, not to exceed $75,000 for purchase of airfield lighting
products. Contract expires 6/30/21, this is an operating expense.
+ Over Head Door Co. of South Eastern MA- Contract in the amount of $74,900 to repair
ARFF Bay Doors. This is an operating expense covered in part by insurance proceeds.
• Infax, Inc- Change order #I to AIP 65 (PAXIDS) for the acoustical study and sever room
relocation in the amount of $25,000. Adds 35 days to the contract. This is a capital
expense.
• Infax, Inc- Change order #2 AIP 65 (PAXIDS) for the public address project changes
resulting from the acoustical study in the amount of $0. Adds 30 days to the contract.
+ McFarland Johnson Inc. - This contract was not reviewed and Mr. Rafter asked that it be
removed from consideration.
Mr. Drake made a Motion to approve the contracts as presented excluding the McFarland Johnson
Inc. Contract, Second by Mr. Bouscaren and Passed unanimously by the following roll call vote:
Ms. Topham — Aye
Mr. Bouscaren — Aye
Mr. Gasbarro — Aye
Ms. Planzer — Aye
Mr. Drake — Aye
Pending Matters — Mr. Rafter reported on:
+ 011315-2 General Fund Repayment Proposal and Discussion of In -Kind Service -
Letter was created and sent to the Director of Municipal Finance, Town of Nantucket.
He responded through email explaining that the amortization schedule would need to be
addressed if the final FAA amount were accepted by the Town. Airport Administration
will follow up to the email response for additional clarification.
+ 050916-1 Crew Quarters Development- Based on the anticipated financial commitment
to the project Mr. Rafter suggests that a Long Range Planning Sub -Committee meeting
be scheduled to discuss the projects next steps.
111318-2 Non -Aeronautical Leases, Land Appraisal Cycles & Fair Market Value Cap
Increases Policy Discussion- Mr. Rafter reported on:
Policy will cap the Fair Market Value Increase of existing non-aeromedical leases at 10%. This
will allow the current lease rates to move towards Fair Market Value rates without an
unmanageable increase by tenants in any one given year. The draft policy has been reviewed by
the FAA with no concerns.
Mr. Drake made a Motion to approve the Non -Aeronautical Leases, Land Appraisal Cycles & Fair
Market Value Cap Increase Policy as presented, Second by Mr. Bouscaren and Passed
unanimously by the following rol l call vote:
Ms. Topham — Aye
Mr. Bouscaren — Aye
Mr. Gasbarro — Aye
Ms. Planzer — Aye
Mr. Drake — Aye
11/13/18 Airport Commission Meeting Page 3 of 7
111318-3 Nantucket Memorial Aviation Wall for Terminal: Mr. Rafter reported on:
Request was made of an additional aviator to be added to the Nantucket Aviation Pioneers Wall.
It was determined that the request does not align with the established guidelines as an addition to
the current wall. The Long Range Planning Sub -Committee will meet to discuss the possibility of
establishing an additional space in the terminal to honor military and aviation pioneers from the
island.
1113184 Review Minimum Standards to Include Medical Freight Exception: Mr. Rafter
reported on:
Airport Minimum Standards will be updated to give permission for medical specimen containers
no larger than 12"x12", to the extent that the destination of the medical specimen air freight is not
currently served by the Air Cargo Carrier be processed through the passenger terminal.
Ms. Topham made a Motion to approve the Minimum Standards proposed revision to section Q -
Air Freight Operations as presented, Second by Mr. Bouscaren and Passed unanimously by the
following roll call vote:
Ms. Topham — Aye
Mr. Bouscaren — Aye
Mr. Gasbarro — Aye
Ms. Planzer — Aye
Mr. Drake — Aye
Finance: Mr. Rafter reported on:
* 111318-5 FY19 First Quarter Financial Report will be presented to the Select Board
Wednesday, November 14, 2018. Revenues and expenses have increased by 18%. Net
Earnings have increased by $586,000. After the transfer of the Retained Earnings and
PFC funds and backing out the Fuel Surplus there was an increase of $156,000 above last
year in the surplus. Retained Earnings for last year were released and came in at
$2,161,016 and combined with the Surplus that brings the Projected Fund balance
$4,300,000.
* 111318-6 Fuel Revolver Cap Discussion- An increase on the cap of expenses is
recommended due to increased volume of fuel sales and changes of prices in order to
secure enough funds to buy the fuel for the entire fiscal year.
Ms. Topham made a Motion to request the Select Board and Finance Committee approve
the Fuel Revolver cap be adjusted to $5,200,000, Second by Ms. Planzer and Passed
unanimously by the following rol l call vote:
Ms. Topham — Aye
Mr. Bouscaren — Aye
Mr. Gasbarro — Aye
Ms. Planzer — Aye
Mr. Drake — Aye
* 111318-7 Preliminary First Draft of FY20 Budget reflects no reliance on Retained
Earnings. Income from Rent has increased. There is a significant increase in expenses
for Maintenance and Repairs in regards to airfield pavement. There is a projected
increase to the Contingency Reserve Fund.
* 111318-8 Green Book for Internal Controls for Review and Discussion -Document
that identifies the Airport's internal controls over compliance requirements for FAA and
MassDOT AIP funding awards. Airport Administration will distribute the full document
to the Commission.
11/13/18 Airport Commission Meeting Page 4 of 7
Manager's Report — Mr. Rafter reported:
Project Updates
• PA/FIDS- Infax change order #1 and #2 approved earlier in the meeting will address the
close out of this project moving forward.
• North Ramp- The pavement has been rutting in 4 areas on the North Ramp all where
pavement was replaced in the last 18 months. Airport Administration has begun working
with Jacobs and FAA to determine next step towards a resolution to the problem.
• ALP Update (Geometry Analysis) — Final recommendations have been submitted and the
next step will be a determination.
• Taxiway E- The warrant article included in the Special Town meeting on October 10, 2018
to request the authorization for project funding appropriation was not able to be heard due
to a lack of a quorum. Administration is consulting with the Town Finance Department
and engineering firm regarding next steps.
• Security Upgrades- Scope is complete. Administration is reviewing the design fee
estimate, engaged a firm for the Independent Fee Estimate, and has started negotiations
with an Owners Project Managers Firm. The warrant article included in the Special Town
meeting on October 10, 2018 to request the authorization for project funding appropriation
was not able to be heard due to a lack of a quorum. Administration is consulting with the
Town Finance Department regarding next steps.
• EA/EIS- A project kickoff meeting with McFarland Johnson and the FAA was held to
determine the scope and schedule. These details will be discussed at an Environmental
Sub -Committee Meeting.
RFP/IFB Bid Status — Mr. Rafter reported the procurements being worked on include:
• Sun Island RFP is being prepared to be advertised for proposals.
• Owners Project Manager (OPM) for the Security Upgrades project has been awarded to
the top-ranking candidate and we have requested a fee estimate for the services.
• Fuel Farm Supply and Rehabilitation RFP- Consulting with the Town Finance
Department for next steps in the procurement process.
• ARFF Door Repair IFB- Contract has been issued.
• 143 Old South Road Lot- Land Lease RFP is advertised with a proposal deadline of
December 11, 2018.
• Marine Home Center Lease- Working on paperwork for a lease extension option
available within the lease.
• Surplus Fuel Truck IFB is being developed.
Operations — Mr. Rafter reported:
• Freight services will no longer be provided through the terminal building with the
exception of medical freight for as long as no other freight option is available between
Nantucket and Boston. Cape Air and Airport Administration worked to develop a plan for
the weekly delivery of newspapers that is a line with the Minimum Standards regarding
freight.
• Airport Administration met with the Assistant Federal Security Director from TSA and
discussed pre -check, peak hour staffing, and coordination of a meeting with Airlines in
early December to begin preparing for the upcoming season.
• Pre -planning meeting for Snow and Ice Control took place on November 7, 2018. Training
has been completed for the new deicer machine.
• Tenant meeting was held on October 25, 2018.
• There has been an increase in bird activity and bird strikes. The Assistant Airport Manger,
Noah Karberg, has completed the review of the Wildlife Hazard Management Plan.
11/13/18 Airport Commission Meeting Page 5 of 7
+ Maintenance Department has repainted runway 6/24 markings and has begun crack sealing
the runway.
Statistics — Mr. Rafter reviewed the September 2018 statistics:
+ Operations are down 4.81% from September 2017; and down 16.17% from last FYTD.
+ Enplanements are up 16.39% from September 2017; and up 9.75% from last FYTD.
+ Jet A Gallons are up 28.53% from September 2017; and up 11.81% from last FYTD.
+ Jet A Gallons are down 3.15% from October 2017.
+ AvGas Gallons are up. 9.19% from September 2017; and up 10.71% from last FYTD.
+ AvGas Gallons are up 4% from October 2017.
+ Freight is up 12.97% from September 2017; and up 5.90% from last FYTD.
+ 3 Noise Complaints were filed for September 2018 compared to 4 in September 2017.
Personnel Report- Mr. Rafter Reported:
+ Jed Backus has been hired to replace Nathanial Ray in the Maintenance Department
position for a mechanic.
+ Lillian Sylvia has been hired to fill the Administrative Assistant Position.
Commissioners Comments
+ 100918-6 2019 Commission Meeting Dates- The list of the proposed 2019 Commission
Meeting dates shall be set forth with no objections to the schedule presented it is adopted
by the Commission.
Public Comment
None
Having no further business for Open Session, Mr. Bouscaren made a Motion to go into Executive
Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive
Session Minutes as enumerated on the Agenda; Clause 3: To discuss strategy with respect to
pending litigation in respect to the Airport's Minimum Standards. The Chair has determined that
an open session may have a detrimental effect on the litigation position of the Airport Commission;
and under Clause 3: To discuss strategy with respect to collective bargaining in respect to the
Airports determination of Light Duty Policy. The Chair has determined that an open session may
have a detrimental effect on the bargaining position of the Airport Commission, Second by Ms.
Planzer and Passed unanimously, by the following roll -call vote:
Mr. Bouscaren — Aye
Mr. Gasbarro — Aye
Mr. Drake — Aye
Ms. Topham- Aye
Ms. Planer- Aye
Meeting adjourned at 6:25 pm.
Respectfully submitted,
Katy Perales, Recorder
11/13/18 Airport Commission Meeting Page 6 of 7
Master List of Documents Used
11/13/18 Agenda including Exhibit 1
10/9/18 Draft Minutes
10/24/18 Warrant Signature Page
11/7/18 Warrant Signature Page
Draft Hangar and Tie -Down Rental Policy
Draft Rates and Charges dated 10/23/18
ADB Safegate Contract
Overhead Door Company of South Eastern MA Contract (Handout)
Infax, Inc. Change Order #1 to AIP 65
Infax, Inc. Change Order #2 to AIP 65
McFarland -Johnson, Inc Task Order MJ -A-03 (Handout)
Draft Non -Aeronautical Leases, Land Appraisal Cycles & Fair Market Value Cap Increases Policy
Nantucket Aviation Wall Packet
11/13/18 Minimum Standards- Proposed Revision
FYI First Quarter Financial Report
Preliminary First Draft of FY20 Budget
Green Book for Internal Controls
September 2018 Monthly Statistical Report
2019 Commission Meeting Calendar
Jet Blue Service Announcement dated 11/13/18 (Handout)
11/13/18 Airport Commission Meeting Page 7 of 7