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HomeMy WebLinkAbout2018-9-11Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 �. Thomas M. Rafter, Airport Manager A Commissioners Phone: (508) 325-5300 Daniel W. Drake, Chairman Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair Anthony G. Bouscaren ` Andrea N. Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING September 11, 2018 The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following Commissioners present: Arthur Gasbarro, Andrea Planzer, Tony Bouscaren, and Jeanette Topham. The meeting took place in the 1' floor Community room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA. Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant Airport Manager, David Sylvia, Safety & Compliance Officer, Jamie Sandsbury, Business & Finance Manager, Janine Torres, Office Manager and Katy Perales, Administrative Assistant. Before beginning the meeting Mr. Drake led the Commission in a moment in silence for remembrance for the tragedy that happened on September 11, 2001. Mr. Drake announced the meeting was being audio and video recorded. Mr. Drake asked for comments on the Agenda; hearing none, the Agenda was adopted. Mr. Bouscaren made a Motion to approve the draft minutes dated 8/14/18. Second by Ms. Planzer and Passed unanimously. Ms. Topham made a Motion to ratify the 8/22/18 and approve the 9/12/18 Warrants. Second by Mr. Bouscaren and Passed unanimously. Public Comment None Pending Leases/Contracts — Mr. Rafter presented for approval the following contracts: • Nantucket Electric Company — Lease agreement was not presented or reviewed. • Franklin Paint- Contract to purchase paint striper for the Maintenance Department in the amount of $18,570. This is a capital expense. • Hortonville Consulting LLC- Three year contract for professional training services for Aircraft Rescue Firefighters. This is an operating expense. Mr. Gasbarro made a Motion to approve the contracts as presented, Second by Ms. Topham and Passed unanimously. Pending Matters — Mr. Rafter reported on: + 011315-2 General Fund Repayment Proposal and Discussion of In -Kind Service- the Finance Department continues to prepare the appeal of the FAA's decision to disqualify some of the items as ineligible. + 050916-1 Crew Quarters Development- Town Finance Director is waiting for a response from Bond Counsel to determine if bonds can be used for employee housing projects. Airport Administration is beginning to develop a cost estimate for the project. 081418-5 Ratify TSA Other Transactional Agreement "Baggage Belt Reimbursement"- $259,344 The Transactional Agreement for partial reimbursement of the terminal's baggage belt was received and signed by Chairman Drake in order to process in a timely manner. The funding received is 23% of the total originally expended by the Airport. Future FY Senate & House Appropriations are anticipated for additional reimbursements. Ms. Planzer made a Motion to ratify the TSA Other Transactional Agreement "Baggage Belt Reimbursement" in the amount of $259,344, Second by Mr. Bouscaren and Passed unanimously. 091217-2 Hangar and Tie -Down Rental Policy Ms. Planzer recused herself from the Hangar Discussion and left the table. Mr. Rafter presented the following: + Hangar and Tie -Down Rental Policy- Draft policy that covers Common Hangar, T -Hangar, and Tie -Down rentals. + Draft General Hangar Lease Agreement- month to month lease agreement for Common Hangar space rental. + Draft Secondary Hangar Lease Agreement- Short term licensing agreement for Common Hangar rental. + Draft T -Hangar Lease Agreement- Lease agreement for individual T -Hangar tenants + 091118-1 Rates & Charges - Proposed T -Hangar Rent listed at $450 a month. This is the only change listed to the proposed Rates & Charges. Public Hearing will need to be held to formally make changes. T -Hangar and Common Hangar tenants shared public comment on the importance of the rates being low to support general aviation on Nantucket and the ability for the existing subtenants to be able to rent a T -Hangar under the new proposal. They addressed questions to the Commission on the basis of the fee structure for the Common Hangar and T -Hangar Leases. It was also brought up that it would be helpful to have a reasonable amount of time to obtain an aircraft if selected from the waitlist for a hangar space. The speakers included: Mr. Cheney, Mr. Planzer, Mr. Drabkin, and Mr. Marks. Mr. Gasbarro commented that the pricing change will need to go through the public hearing process, hangars should be used for airplane storage, would like to see preference be given to Nantucket residents, and would like to understand the rational for hangar pricing proposed. Mr. Gasbarro requests that Airport Council be contacted to find out more information on the possibility of preference given to Nantucket residents on the wait list. Mr. Drake commented that he is concerned about Hangars being rented and left empty and also would like to see preference given to Nantucket residents. 9/11/18 Airport Commission Meeting Page 2 of 5 091118-2 Grant Signing Letter of Authorization Ms. Topham made a Motion to approve the signing of The Letter of Authorization that allows the Chairman, Mr. Drake, and in his place the Vice Chair, Mr. Gasbarro to sign on behalf of the entire Commission on Federal or State contracts, grants, and other agreements totaling $50,000 or more, pertaining to projects previously approved by the entire Commission, Second by Mr. Bouscaren and Passed unanimously. Manager's Report — Mr. Rafter reported: Project Updates + ALP Update (Geometry Analysis) — Consultant is looking at the recommendation by the FAA to determine feasibility of the changes that are being proposed. + TNC/Ride Share- Vehicles will continue to use the designated area in the parking lot for these type services year round. + Hangar 5- Construction is complete and a site survey will be submitted by the tenant per the lease agreement. + Flat Roof Building/ Fly Blade- Alterations are complete and meeting is being scheduled to discuss minor operational items. RFP/IFB Bid Status — Mr. Rafter reported the procurements being worked on include: + Sun Island RFP - one proposal was received for 0.5 acres of land. The proposal will be reviewed by an evaluation committee scheduled to meet later this month. + Fuel Supply/Fuel Farm Rehabilitation RFP is being developed. + ARFF Door Repair IFB- requests for bids are being advertised for a second time with a deadline of 9/20/18. + 143 Old South Road Lot- Land Lease RFP is being developed. + Marine Lumber Operator Hangar option to extend lease is being discussed. Operations — Mr. Rafter reported: + Labor Day Sales o gallons of fuel sold increased 6% from last year, o fuel sales were up 18% from last year o total sales were up 10% from last year + Allies Air Freight facility is operational. Letters have been sent to Rectrix and Hyannis Air Service (Cape Air/Nantucket Airlines) giving them a deadline of September 30, 2018 to discontinue freight operations through the terminal. Hyannis Air has communicated with Airport Administration that they would like to continue freight operations and will be reviewing the Airports Grant Assurances as they relate to the matter. + Cape Air announced new air service from ACK to JFK once daily through the winter beginning October 23, 2018 through mid-May. Flights will depart ACK at 9:44AM and leave JFK at 12:OOPM. + 081418-6- N119RW- Mr. Walter Gezari the pilot of helicopter, N119RW was sighted by Airport Administration for serious violations on 7/16/18. Mr. Gezari has been prohibited from use of the Airport for safety reasons. He was scheduled to attend the Commission meeting tonight but was unable to do so due to weather. After brief discussion, Ms. Topham made a Motion that Mr. Gezari remain prohibited from using the Airport until he is able to be physically present at an Airport Commission meeting. Second by Mr. Bouscaren and Passed unanimously. Mr. Drake instructed Mr. Rafter to call Mr. Gezari with those instructions. 9/11/18 Airport Commission Meeting Page 3 of 5 + On August 18, 2018, an operations employee was towing an aircraft that struck another aircraft. The accident has been investigated that the Airport is taking appropriate actions against the staff members involved. + On August 25, 2018, an aircraft was taxiing on the grass that stuck another aircraft. This incident is being investigated and did not involve any Airport personnel. Statistics — Mr. Rafter reviewed the July 2018 statistics: + Operations are down 19.5% from July 2017. + Enplanements are up 6.75% from July 2017. + Jet A Gallons are down 6.5% from July 2017. + Jet A Gallons are up 19.5% from August 2017. + AvGas Gallons are up 9.66% from July 2017. + AvGas Gallons are up 12.6% from August 2017. + Freight is up 4.9% from July 2017. + 59 Noise Complaint was filed for July 2018 compared to 25 in July 2017. Personnel Report- Mr. Rafter Reported: Airport Administration is working with The Egan Group to possibly implement Leadership and Management training. Travel Request- AAAE Aviation Issues Conference, Maui, Hawaii- January 6-10,2019 Mr. Rafter requests that the Commission allow him to attend the conference without using personal/vacation time and the Airport will reimburse for the portion of the flight from ACK-BOS and BOS-ACK only. Mr. Bouscaren made a Motion that Mr. Rafter be allowed to attend the conference as presented without using personal/vacation time and the Airport will reimburse for the portion of the flight from ACK-BOS and BOS-ACK. Second by Ms. Planzer and Passed unanimously. Commissioners Comments Mr. Drake reported on attending the Massachusetts Airport Management Association (MAMA) conference in Martha Vineyard on September 9, 2018. He had a positive experience and felt that the information learned was beneficial. He found that there was low attendance by other airport employees and Commissioners. Public Comment David Barrett, Nantucket Taxi owner, shared concerns regarding submitting written complaints to the Airport regarding potential taxi driver violations and not receiving a response. Mr. Rafter was apologetic and will follow up. Having no further business for Open Session, Ms. Topham made a Motion to go into Executive Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive Session Minutes as enumerated on the Agenda; Clause 3: To discuss strategy with respect to pending litigation in respect to Airport Improvement Plan (AIP) projects. The Chair has determined that an open session may have a detrimental effect on the litigation position of the Airport Commission; and under Clause 6: To consider the lease value of various leases. The Chair has determined that an open session may have a detrimental effect on the negotiation position of the Airport Commission. Second by Mr. Bouscaren and Passed unanimously, by the following roll -call vote: 9/11/18 Airport Commission Meeting Page 4 of 5 Mr. Bouscaren — Aye Mr. Gasbarro — Aye Ms. Planzer — Aye Mr. Drake — Aye Ms. Topham- Aye Meeting adjourned at 6:05 pm. Respectfully submitted, Katy Perales, Recorder Master List of Documents Used 9/11/18 Updated Agenda including Exhibit 1 (Handout) 8/14/18 Draft Minutes 8/22/18 Warrant Signature Page 9/12/18 Warrant Signature Page Franklin Paint, Inc. Contract Hortonville Consulting, LLC Contract TSA Other Transactional Draft Hangar and Tie -Down Rental Policy Draft General Hangar Lease Agreement Draft Secondary Tenant Hangar License Draft T -Hangar Lease Agreement Draft Changes for Nantucket Memorial Airport Rates and Charges Nantucket Memorial Airport Letter of Authorization for Grant Signing Authority July 2018 Monthly Statistical Report AAAE Aviation Issues Conference Flyer 9/11/18 Airport Commission Meeting Page 5 of 5