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HomeMy WebLinkAbout2018-9-20CapProCom Minutes for September 20, 2018, adopted Oct. 144 AIN I U C TOWN LER1, 1. �ol�aNTUCMFT�. Town of Nantucket �,8 OCT AM 8: 19 Capital Program Committee OgpaRAI EO www.nantucket-ma.gov Members: Stephen Welch (Chair), Pete Kaizer (vice chair), Richard Hussey (Secretary), Christy Kickham, Peter McEachern, Jason Bridges, Nat Lowell MINUTES Thursday, September 20, 2018 1 Milestone Road, Wannacomet Water Company Conference Room —10:30 am Called to order at 10:31 a.m. and Announcements made. Staff: Libby Gibson, Town Manager; Brian Turbitt, Finance Director; Rebecca Woodley -Oliver, Assistant Procurement Officer; Alexandria Pena, Finance; Terry Norton, Town Minutes Taker Attending Members: Welch, Kaizer, Hussey, Kickham, McEachern, Bridges, Lowell Early Departures: Lowell, 11:53 a.m.; Bridges, 12:08 p.m. Department Heads: Rob McNeil, Director Department of Public Works (DPW); Mike Burns, Traffic Planner Documents used: Copy of minutes for August 16 & 23 and September 6, 2018; DPW capital project request forms and RORI forms Agenda adopted by unanimous consent. COMMENTS1. PUBLIC 1. None 11. APPROVEMINUTES 1. August 16, 2018: Held by unanimous consent 2. August 23, 2018: Approved by unanimous consent 3. September 6, 2018: Held by unanimous consent • 1101 R3116109910MV21 11 • • 1. Department of Public Works - Transportation Discussion Intermodal Transportation Center Burns — The packet has a breakdown of where the $22M came from. Gibson — This is not recommended as a FY2020 project. Welch — Since Town Administration is not recommending this for FY2020, asked this be held for discussion later. McEachern — If this committee doesn't positive action toward parking, we become part of the problem, not the solution. Gibson — We are under negotiations with the owners of this property, Harbor Place. McEachern — There are other sites that should be explored; if we can't negotiate with the owners of Harbor Place, we need to explore other locations. Welch — We will pick this up again this budget season. Parking Improvements Burns — This is for the Town Pier parking lot (37 Washington Street) and 2 Fairground Road parking lot. $1M is being requested mostly for resurfacing; there is some money for other improvements. McNeil — At 37 Washington Street, we've partnered with Nantucket Land Council to review the water quality. We are looking at a redesign with input from the neighbors and public. There will be a public information session on this. The 2 Fairgrounds Road parking lot is highly utilized by Page 1 of 5 CapProCom Minutes for September 20, 2018, adopted Oct 18 commercial vehicles; there are a combination of projects proposed to improve the campus and are broken out separately. Burns — There is previously authorized funding to be used for the design work McNeil — We haven't gotten into design work. We have high ground water and want to look at ways to mitigate the effects of rising water levels. Welch — He would like to see plans for any fencing or lighting proposed for the 37 Washington Street site as well as any paid parking kiosks. McNeil — There are no plans for paid parking and he doesn't anticipate any fencing. At 2 Fairgrounds Road, they might replace the lighting and fencing that exists. We will rely on improvement of surfaces to prevent tripping and falling. Welch — He wants to be sure there would be no public liability if there is no lighting; if there is, we need to budget for that. McNeil — No one wants to stare at parking lots but we also want to ensure there is no increase in the potential for assaults. We will work with neighbors to ensure their privacy. We are looking at lighting for 2 Fairgrounds Road. Lowell — Asked if spaces will be added to the Town Pier parking. Gibson — There won't be a lot more parking spaces. It is a tight lot with undersized spaces. McNeil — It is too early to talk about the number of parking spaces since we have no design. McEachern — Asked if the lots would be passively managed without security. Suggested we need to manage them as potential revenue centers. If they are managed, overnight parking could be eliminated at 37 Washington Street. The plan is good as long as the parking is managed. Passive management is mis-management. Gibson — The parking permits required for overnight commercial parking are paid for. Agrees the lots aren't properly managed; 37 Washington Street parking should be paid parking but we need to coordinate our efforts with downtown and other lots. Lowell — It costs more money to manage the lots than we are making for the permits. Steps should be taken to keep commercial vehicles out of the "A&P" lot and 37 Washington Street lot. Welch — To him the proposed work is more refurbishment rather than improvements. Orange Street Bike Path Burns — VHB provided a feasibility study on alternatives to improving the corridor. They cost - out the widening of the road down to the Milestone Rotary. Construction and design is included in this cost. Welch — Figure 1 is labeled short-term alternatives 1&2; asked which alternative is being referred to. Burns — Froom Goose Pond road to East Creek Road, shown in solid blue. Alternative 1 only provides a lane on one side of Orange Street. Alternative 2 widens the road for lanes on both sides. Kaizer — Asked why it's labeled short term. Burns — The long term is to find a route off Orange Street between structures and the harbor. The lanes along Orange Street are considered short term. Bridges — For him this is high priority and supports the Select Board Strategic Plan effort to reduce the single -occupancy vehicle use by 6%. The 5- to 6 -foot wide lanes make bikers feel safer. The Strategic plan also looks at ways to promote walking from Mid -Island to Downtown. Road Improvements and Maintenance McNeil — Reviewed the locations and scope of road improvements and maintenance. They ended up with $1M for island -wide road repairs; funding is a mix of Town and Chapter 90. There is a lot of subsurface work that is preventing more active paving. For all the work $3.5M is more realistic. Lowell — Asked how Chapter 90 funding would be increased. McNeil — It is a formula: publicly accepted roads + population + employment. We are working with Planning and Roads and Right -of -Way Committee to create a comprehensive plan. Page 2of5 CapProCom Minutes for September 20, 2018, adopted Oct. 18 Welch — In FY2018 DPW asked for $3.5M and we approve $900,000; in FY2019 DPW asked for $3.5M and we approved $1M. Asked if there is a shortfall coming into FY2020. McNeil — Some of last -year's projects were placeholders; we're looking at Chapter 90 to fund those. Hussey — Asked for clarification on how many FY2018 projects were completed. McNeil — The project list is revisited annually; Milk Street and Surfside will fall off at the end of the season. Right now, we don't have a pavement management contractor signed up; need to get the contract signed to start the work. Welch — Would like to see the revised list with completed work eliminated. We'll follow up for an FY2020 list. Wauwinet Road Shared -use Path Burns — The cost breakdown requests $80,000, which reflects a grant approved through Federal Highways; 80% is funded by the grant and 20% by the Town. He was asked by Federal Highways to apply for a $1M construction grant; we are anticipating on getting those funds. Lowell — Would like to see the layout of Wauwinet Road and adjacent wetlands. Burns — Impact on wetlands must be quantified and permitted by the Conservation Commission (ConCom). Welch — Confirmed that this is a standard 10 -foot -wide path with Cape -Cod berms. Asked if the $283,200 grant is use -it -or -lose -it. How long can we push the work out without losing the grant. Burns — The grant can be used over several fiscal years. The ConCom 3 -year Order of Conditions would be the design "shelf life." Welch — In the past, we've taken requests that has a grant and included in the total of FY requests number; he wants that addressed Oliver — We've done that in the past when we're waiting for a grant but don't yet have the money; we know we have the money. McNeil — Last year we listed out all our projects and funding sources. That would be a great place to show this. Gibson — Asked if there had been a right-of-way analysis for Wauwinet Road; her understanding is that the right of way is very narrow and doesn't know if takings will be necessary. Burns — That would be supplemental; right now we don't know. Right-of-way and environmental analyses need to be done. Newtown Road Burns — The total ask is $1.1M which includes construction and design for improving the road, a 5 -foot wide path on the north side of the road, and traffic calming devices that are designed to accommodate emergency vehicles. He doesn't a need for acquisition for this. Kaizer — Asked if any street lighting is being considered; his concern is safety at night. Burns — That would go through the Select Board for approval. Gibson — We've been asked to have a bike connection from the proposed housing at G Fairgrounds Road to Downtown; this path would be part of that. McNeil — Where lighting is not required by law and people ask for street lighting, they would pay for the cost of the pole and maintenance of the lights. We are not anticipating adding any new street lights; we are coordinating through Lauren Sinatra with National Grid to replace of existing lights with the same style and color. Welch — Asked what the road width would be with the sidewalk and where Newtown Road fits into repaving and refurbishment. Burns —The cost assumes we rebuild the road along with a sidewalk and curb. Welch — The Hooper Farm southwest corner of the intersection is a hard comer to make with anything other than a small vehicle; that should be reviewed for improvement. Sidewalk Improvement Program McNeil — Last year he declined money for this; over this past year we've seen what needs to be accomplished. We are undertaking what hadn't been completed; this program is laid out by a Page 3of5 CapProCom Minutes for September 20, 2018, adopted Oct. 18 collection of people who've been here for decades looking at the situation and noting where impro ements need to take place. Sections of the Upper Main Street sidewalk have been replaced with concrete. Welch — Asked for an updated list of what will be done in FY2020 and asked the Historic District Commission (HDC) chair be pulled into discussions for HDC input on materials. McNeil — The HDC chair and administrator attended the Main Street public information meeting. HDC provided feedback on the Macy Warehouse sidewalk project and the only helpful comment was the width of mortar between stones. Kickh am — Asked where pavers might be in worse shape than where work is currently proposed. McNeil — Upper Main Street is in deplorable condition, so he has taken that out of order. The plan is to lift out the old material, improve the foundation, and replace the old material. Lowell — If we are reported to ADA, we are at least making improvements. The stone curbs shouldl be saved and reused; don't lose them. Burns — This covers from Lovers Lane to Boulevard to Surfside Road and from Okorwaw to Mono ansett up to the entry to airport. The cost is $200,000 design and $6M construction cost; it included crediting from FY2019. Lovers Lane has a 60 -foot lay out and Okorwaw has 40 -foot layout. The plans include a 10 -foot -wide multi -use path. McNeil — Part of the $200,000 for multi -use paths includes updating all the old paths to 10 feet wide. We aren't putting in 8 -foot paths anywhere. Welch, — Asked for an update showing all paths will be 10 -feet wide except where there are environmental concerns. Would also like the total funding to date for the entire Surfside area. Multi-i}se Path Burns — A lot of these programs are trying to widen out and resurface older substandard paths; asking $500,000 to advance that. Cobblestone Improvements and Maintenance McNeil — This focuses on Downtown. We broke it out so it won't get lost in the shuffle of road improvements. Cobblestone needs to be addressed in a more strategic way. We teamed the cobblestone repair with sidewalk improvements. McEachem — Asked about the methodology of granite curbs and concrete substrate. McNeil — This came to a head with the discussion on Upper Main Street; the plan is to construct something similar to South Beach Street. There would be a modern roadway with a crown and topped with cobblestone. Kickham — Asked how the cobbles will be made smooth when they are all different sizes. McNeil — The cobble sits on a bed of stone dust. Fairground Area Roadways Burns — This is a build-up on last year's $1.3M request to $1.5M for driveway improvements into 2 Fairground Road and includes $1M for utility installation along Waitt Drive. Tom Nevers Bike Path Burns — The path will run from Milestone to end of Tom Nevers Road; the cost estimate is about $200 a foot for construction of the bike path only and $332,000 for design. There are pockets of acquisition necessary; this will come back for additional funding if that is necessary. Kickham — Asked if design might change. Burns — Any modifications come out of the design process and discussions with abutters. McNeil — It is important to include abutters early in the project so they understand how it will impact their property. Welch — FY2020 will have the design and environmental analysis. Burns — This starts to quantify those. Easements will be sorted out. Decommission Fire Cisterns McNeil — He would like to proactively fill these in rather than waiting for them to fail. Welch - FY2021 and FY2022 are not showing properly in our forms. Page 4of5 CapProCom Minutes for September 20, 2018, adopted Oct. 18 McNeil — He's familiar with at least five that need to be filled; he's not planning for out years. Welch — FY2020 is $100,000; FY2021 and FY2022 are $70,000 and $60,000 respectively. Kickham — Are any under the roadways considered for repaving and is there any historic interest in maintaining them. McNeil — There are some under the roads, the Pacific Club in particular. In regards to historic interest, he has heard of none. Some cisterns are in unknown locations; cited an example. He verified those cisterns that are noted in the Fire Department records. Explained how they would be filled in. Provided an update on the facilities upgrades and equipment replacements. Welch — At the November 1 meeting, we will address any open matters as well as land -fill capping. McEachern — Suggested doing the RORIs on their own so as not to take up meeting time. Welch — Asked to look at the RORI if there are any questions to be addressed as a group. Hussey — Pointed out the Decommissioning the Cisterns is doubled up on the RORI. 1. Liaison Reports a. Wannacomet Water Company: McEachern — Reviewed his meeting with Mark Willett b. Sewer: Welch — He will set up a meeting with David Grey. 2. Committee Reports a. None 3. Member Comments a. Welch — Asked for dollar amounts to be at the top on the RORI under the project. Asked that part of the normal process be to include the small RORI in the packet but bring the large copy to the table and the same the worksheet until both are online. Asked also that once this is formalized, it be emailed to individual member. Along the line of format changes, we're going to include the capital item requests columns indicating if the request is for a phased project, a recurring annual request, or a supplemental request. If it is not a new request, when the department head puts it into the form it spawns a "child" for all information. We'll add another column under costs for total funding to date. b. Kiekham — In the first block of CIP Request Form, would like to see the cost. On some the submittal date is 2017 and wants to make sure whether or not they are phased or re -upping. c. Kaizer — Would like the summary moved to the front of the packet. d. Hussey — Looking at FY2018, two DPW projects were completed and funded at $1M, asked why are looking at $3.581 now. Turbitt — We funded at $1m last year but we keep the same number. LV�l1 • •maim all a Date: Thursday, September 27, 2018, at 10:30 a.m. in 4 Fairgrounds Road Community Room Adjourned at 12:27 p.m. by unanimous consent. Submitted by: Terry L. Norton Page 5 of 5