HomeMy WebLinkAbout2018-9-6CapProCom Minutes for September 6, 2018, adopted Oct. 4 N A;'4 U C i
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Town of Nantucket
Capital Program Committee 2Q16 OCT -4 PM 3� 50
www.nantucket-ma.gov
Members: Stephen Welch (Chair), Pete Kaizer (vice chair), Richard Hussey (Secretary), Christy Kickham,
Peter McEachern, Jason Bridges, Nat Lowell
MINUTES
Thursday, September 6, 2018
4 Fairgrounds Road, Community Room —10:30 am
Called to order at 10:33 a.m. and Announcements made.
Staff: Libby Gibson, Town Manager; Brian Turbitt, Director Finance; Rebecca Woodley -Oliver,
Assistant Procurement Officer; Terry Norton, Town Minutes Take
Attending Members: Welch, Kaizer, Hussey, Kickham, McEachern, Bridges, Lowell
Early Departure: Kickham, 11:29 a.m.
Department Heads: Deputy Chief of Police Charles Gibson
Documents used: Copy of minutes for August 16 & 23, 2018; Police & Marine Department Capital Request
Form and RORI sheet.
Agenda adouted by unanimous consent.
None
APPROVE11.
1. August 16, 2018: Held by unanimous consent.
2. August 23, 2018: Held by unanimous consent.
�GTLTA 01 1111A I WIV.1101 1103 • • I I • 1• 1
1. Police & Marine Department
Discussion 54 Low Beach Road
C.Gibson — This is for repair to the exterior concrete walls of 54 Low Beach Road, which is
used for seasonal and temporary housing for up to 30 officers; we have a contract with SMRT
Architects to assess the structure; the estimate for repairs is $2.5M, which is more than
anticipated. The buildings are habitable and we keep them functional. SMRT also looked at
improving the overall appearance; there are some `Sconset homeowners groups willing to help
pay for cosmetics and they are raising money to that end. The Marine Department has other
properties to house their staff. Town own property on Okorwaw, which we've been putting
money into it to bring it up to seasonal housing standards for Marine employees.
Welch — If this goes up significantly and cost analysis is done on 54 Low Beach Road can't bring
the cost down, is there other property that could be used.
C.Gibson — There is a structure on Boulevard that we are looking into moving to Okorwaw. The
way the `Sconset barracks are designed, however, is ideal for the police seasonal officers.
Kickham — Asked the about the annual maintenance schedule.
C.Gibson — We use Town for exterior work; and interior is done by the residents. At the end of
the season, a team goes in to do the walls and floors. Maintenance is minimal; but now we are
into failed masonry joints and water leaking into the concrete. We are working to resolve any legal
title issues to the property.
L.Gibson — Town Administration has request in for seasonal Town employee housing; that
would have to cover all seasonal employees, all departments. The plan looks at all the housing
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CapProCom Minutes for September 6, 2018, adopted Oct. 4
and what is still needed. Okorwaw might be better used with two or three modular houses for
year-round employees.
Welch — Suggested the workgroup working on that should separate the design elements within
the program by department staff; feels keeping department staff together is important.
C.Gibson — A critical issue with the lifeguards is that there are up to 50 and we can't house them
all; the Marine properties are crucial. The 54 Low Beach Road has a flat concrete roof with a
rubber membrane; that was repaired several years ago.
Kickham — Asked if the $2.5M estimate includes anything new.
C.Gibson — Shingling and putting on a fake gable so it blends in to the area. The $2.5M includes
a lot of cosmetic work: gable roof, shingleing, windows, doors.
Kickham —The cosmetic addition would incur more maintenance costs.
C.Gibson — The insulation board and sheathed sidewalls would keep the moisture out of the
concrete so it wouldn't fail.
Lowell — This is a forever building because it's concrete; but sealing it is necessary even though
the wood portions would have to be replaced in time.
McEachern — Asked if a code and safety analysis was done since the Town took possession.
C.Gibson — SMRT did that; they suggested taking care of the exterior first. We have fire alarms
and smoke detectors inside.
Welch — We'll anticipate details on the final plan and we'll have to schedule time to review and
discuss; doesn't think it appropriate to get into ranking at this time. If we end up looking at
alternatives and this is put off, he expects to see a maintenance request
Public Safety Auxiliary Building.
C.Gibson — We were hoping to incorporated this into the construction of the new fire station;
because of the funding, this wasn't moved forward at that time. The plan is to finish the fire
station then see where we are and if there is surplus money; we are trying to contain costs on the
fire station. It is something that's needed to get equipment under cover.
Welch — Asked if this was a previous -year request or is it a new request.
C.Gibson — It was included with this original Public Safety building then with the fire station. We
bid it in July hoping it would be in the $1M range; but the estimate came surprisingly high.
L.Gibson — This is a FY2020 request. It has been planned but never got the appropriations.
Kickham — An option is to fund it this year and build in an out year.
L.Gibson — Explained the difficulties with doing that.
Hussey — Asked if $3M will be enough.
CGibson — Yes; he couldn't even get the shell built for $1M. It came back at $1.6 and $1.8M
from the crew working on the fire station now; that would avoid mobilization costs.
McEachern — Questioned the wisdom of recommending so high.
Kickham — Asked the size of it.
C.Gibson — 70X50.
Kaizer — Asked the percentage of equipment that would be stored outside after completion of all
buildings.
C.Gibson — Once the new fire station is built, all their equipment will be under cover; with this
building all other equipment would be consolidated. They based their estimate on the cost Marine
Home Center paid for upgrade of their metal building.
Welch — We will need back-up details on the Auxiliary building; we can't make recommendations
without that.
L.Gibson — Should talk about the time frame for work for 54 Low Beach Road; we might not get
the votes for it and we might not get the funding.
Welch — We need the Town Administration's recommendation and additional information on
the scope of work for the Low -Beach housing.
C.Gibson — SMRT provided a professional break down of the cost estimates for the work on
walls and roof trusses, etc.
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Hussey — Asked for information on out -year projects.
C.Gibson — The out -year projects for the Marine Department Yard is phased; we cut the number
in half to do the site work for the Shadbush Road yard. The next phase would be putting in a
steel building.
Hussey — He's looking for items like that for FY2024 to FY2027.
Welch — He hadn't seen anything on 54 Low Beach Road since 2017; using that as an example,
we'd like to see out -year projects even if there are no cost associated with them; they would serve
as placeholders and allow for discussion. We still have Town Pier.
C.Gibson — The Shadbush Road would be a layout yard for buoys and markers; that stuff is
currently scattered. We've been using operation costs for surveying for utility layout.
Welch — Looking at site cleanup, septic and fencing; there is no expansion of cost only
resubmitting for projected costs.
McEachern — What he is hearing is that we scatter not only equipment but also employees. The
Town owns a lot of land; some of it could be sold. It doesn't make sense to hire a multitude of
site managers for 12 different sites; it would make more sense to develop consolidated employee
housing.
L.Gibson — Consolidating employees by department is part of the plan being worked on.
Welch — The fact a facilities plan is being worked on that focuses on housing and land use is
reassuring.
Town Pier
C.Gibson — This is getting complicated but is moving forward.
L.Gibson — We are working toward and estimate number that would perhaps reconstruct
everything or break it into floating dock and fixed dock. It is complicated by the big area and
environmental issues and the level to which it should be designed.
Welch — His concern is that this discussion will just goes on with no action. The Town Pier is
detailed with a lot of issues involved; it would help to compartmentalize it in a manner that makes
more sense to people. Asked when information will be available and if it will be ready for Annual
Town Meeting.
LGibson — Some issues might be resolved before Special Town Meeting (STM).
Turbitt —The design faces a lot of potential changes for which cost impact needs to be assessed.
The hope is to ask for supplemental design funding at STM.
Welch — He's trying to figure out where the Town Pier will fit in. The outstanding element is the
design cost.
Outyears
Welch — Asked if there are other potential assets anticipated over the next ten years that aren't on
the current list.
C.Gibson — As those come up, they will be added to the list.
L.Gibson — We've had this discussion with all departments and some are better than others at
recognizing those out -year needs; this building might need some work in that time.
Welch — Asked if there are any questions on funding sources or thoughts on priority of the
projects or rankings on the Police & Marine requests.
Lowell — The seasonal aspect was eye opening. He thinks a concrete building is forever,
especially for a public building. Ms Gibson mentioned properties on Okorwaw; that is the sellable
land as the area is being gentrified. The LORAN Station is forever and it's already there; he feels
we're lucky to have that and if people want to pay to put shingles on it, let them.
L.Gibson — We want to be careful about that because we now own it and have to maintain it.
Welch — Asked Ms Gibson if she's comfortable with the USCG reversion clause and if she's had
a chance to look at the report.
L.Gibson — We just got the report; she hasn't seen it.
Hussey — Asked the status of the dredging of Polpis Harbor.
L.Gibson —That's been moved into 2025.
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CapProCom Minutes for September 6, 2018, adopted Oct. 4
Bridges — To him 54 Low Beach Road is high priority because it is housing and falls in line with
the Strategic Plan for housing.
Lowell — Asked if there is buildable land at the sewer plant
L.Gibson — We need to look at the ZBA special permit says; there might be a restriction on the
number of units that may go in there.
Bridges — The Select Board is reviewing every property and what to do with it
L.Gibson — Have a request for supplemental funding on dredging.
Welch — We can't do ranking without numbers and scope of work.
1. Liaison Reports:
a. Sewer — Need to reach out to Mr. Gray to establish a meeting time.
2. Committee Reports: none
3. Member Comments:
a. Wc lch — The RORI database input form is important Turbitt — It has gone from Beta to Live. The
for is being finalized.
b. Ka. zer — Looking at solid waste summaries, he's worried about individually filling these in; he's
C01 Lcerned about that having an impact on the final rank. It seems like everyone uses different
protocol and if we should all be on the same page. Welch — That's a good point: explained that
whatever the highest rank is, the lowest should correspond. We need to review documentation used
last year and what we determined last year should be used this year.
, September 13, 2018 at 10:30 a.m. at the 4 Fairgrounds Road Community Room
Adjourned at 111:47 a.m.
Submitted
Terry L. N
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