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HomeMy WebLinkAbout2018-8-14Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 r Thomas M. Rafter, Airport Manager Commissioners 1'1 7— Phone: (508) 325-5300 Daniel W. Drake, Chairman C Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chau 00 Anthony G. Bouscaren v T_ x Andrea N. Planzer 3 Cn TV Jeanette D. Topham AIRPORT COMMISSION MEETING August 14, 2018 The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following Commissioners present: Arthur Gasbarro, Andrea Planzer, and Jeanette Topham. Mr. Bouscaren was absent. The meeting took place in the 1 S` floor Community room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA. Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant Airport Manager, David Sylvia, Safety & Compliance Officer, and Katy Perales, Administrative Assistant. Mr. Drake announced the meeting was being audio and video recorded. Mr. Drake asked for comments on the Agenda; hearing none, the Agenda was adopted. Ms. Topham made a Motion to approve the draft minutes dated 7/10/2018. Second by Mr. Gasbarro and Passed unanimously. Mr. Gasbarro made a Motion to ratify the 7/25/18 and 8/8/18 Warrants. Second by Ms. Topham and Passed unanimously. Public Comment None Pending Leases/Contracts — Mr. Rafter presented for approval the following operating agreements, lease agreement, and contracts: • Rectrix Aerodrome Centers — Operating Agreement for ground handling for Jet Blue, Annual Business Fee of $1,500. • Fly the Whale - Operating Agreement for Fly Blade Affiliate Air Charter service, Annual Business Fee $1,500 plus landing and ramp fees. • Altius Aviation LLC- Operating Agreement for Fly Blade Affiliate Air Charter service, Annual Business Fee $1,500 plus landing and ramp fees. • Airport Gas Station Inc- 20 year Lease Agreement for 10 Airport Road in the amount of $248,184 plus Annual Business Fee, non -fuel sales fee, and tiered fuel flowage fee. • MHQ, Inc. - Contract to purchase a Ford Explorer for the Security Department in the amount of $42,691. This is a Capital Expense. • Grey Wall Software LLC- Contract for annual user and software support for Veoci Software in the amount of $31,400. Contract Expires 6/30/19. This is an Operating Expense. • McFarland Johnson Inc- On -Call task order #9 for Botanical Monitoring as Required by Environmental Permit in the amount of $3,100. This is an Operating Expense. • McFarland Johnson Inc- On -Call task order #8 for Fuel Farm Tank Compliance in the amount of $37,700. This is an Operating Expense. Mr. Gasbarro recused himself from the Airport Gas Lease topic. Mrs. Planzer made a Motion to approve operating agreements and contracts as presented not including the Airport Gas Lease, Second by Ms. Topham and Passed unanimously. Mrs. Planzer made a Motion to approve the Airport Gas Lease as presented, Second by Ms. Topham and Passed by the following vote: Mr. Drake - Aye Ms. Planzer - Aye Ms. Topham - Aye Mr. Gasbarro - Abstained Pending Matters — Mr. Rafter reported on: + 011315-2 General Fund Repayment Proposal and Discussion of In -Kind Service- the Finance Department continues to prepare the appeal of the FAA's decision to only approve a reduced amount. The Airport has made payments according to the original amount owed and funds are being held for release pending the appeal outcome. + 050916-1 Crew Quarters Development- Town Finance Director is waiting for a response from Bond Counsel to determine if bonds can be used for employee housing projects. A tour took place of the Sankaty Golf Club new dormitories. It was determined that it would be more cost effective and in keeping with the neighborhood to build housing that are two stories above ground rather than having a finished basement for living quarters. 061218-3 FAA Part 139 Certification Inspection Letter of Correction Summary- Mr. Rafter reported that all 8 items that were identified in the original FAA Part 139 Certification Inspection Letter of Correction have been addressed. Maintenance staff was able to complete item number 8, the concrete regeneration pad for the fuel trucks project, at a significant savings over what was originally projected by the engineering firm. The Certification Inspector has added the requirement of a complete rewrite of Tab 11 (Hazardous Materials, Storage and Handling) of the Airport Certification Manual by the end of September 2018. Finance -Mr. Rafter reported on: + 081418-1 FY18 Preliminary Year End Results- Revenues are projected to be $13,945,392 up 5% from FY 17 and 11 % above this years projected budget. Expenses are projected to be $13,174,002, up 10% from FY17 and 3% below this years projected budget. The increase drivers are the cost of fuel, salary and wages, and the general refund repayments to the Town of Nantucket. Net Earnings for FY18 are $771,390. + 081418-2 FY18 Parldng Revenue Review- Mr. Rafter explained that due to the new operating system and the addition of Republic Parking, it difficult to compare the 8/14/18 Airport Commission Meeting Page 2 of 6 FY2018 and FY2017 parking revenue differences. Moving forward we will have an identifiable expense line item from FY 2018 to compare against future years. It was noted that before the Republic Parking contract was established, Airport personnel spent a considerable amount of time on parking lot equipment deficiencies. + 081418-3 Fuel Revolver Cap Discussion- Airport Administration will be reviewing the peak season fuel results and purchases to determine if an increase in the Fuel Revolver cap is needed. This change would have to be approved by the Commission, Town Finance Committee, and the Town Select board. FAA Grant Acceptance- Mr. Rafter reported: 061218-1 FAA Grant Acceptance AIP 68 "Install Emergency Back-up Generator"- FAA Grant was received in the amount of $382,000. 0814184 AIP 69 "Environmental Assessment"- FAA Grant was received in the amount of $475,470 Ms. Topham made a Motion to accept the AIP 68 "Install the Emergency Back-up Generator Grant for $382,000 and the AIP 69 Environmental Assessment Grant for $475,470 Second by Ms. Planer and Passed unanimously. 081418-5 TSA Other Transactional Agreement "Baggage Belt Reimbursement"- $259,344 The grant award was not yet received as of the meeting date; and therefore, was not discussed. 091217-2 T -Hangar Policy- Mr. Rafter referred to the proposed Tie -Down and Hangar Policy, survey of hangar pricing at surrounding airports, and the draft hangar leases included in the Commission packet. + Nantucket Hangar Association- Members of the Association talked about the T -hangars being managed by the Airport rather than a hangar Association or private entity. They expressed concerns about what the monthly lease cost will be to rent a T -hangar. In addition, they wanted to be sure that thought was given by the Airport regarding remaining general aviation friendly when determining the rental price. It was noted that the members of the Association are all currently in agreement about management issues, but acknowledged that it could change as the T -hanger tenants changed. The speakers included: Mr. Cheney, Mr. Kairawicz, Dr. Sherman, Mr. Schwanbeck, and Mr. Planer. The Commission thanked the Association for taking the time to attend the meeting and share their concerns. They also expressed the intention to stay general aviation friendly when considering pricing and the management of the T -hangar. Manager's Report — Mr. Rafter reported: Project Updates • Regeneration Pad- Completed by the Maintenance Department • Vault Room- System is commissioned with a temporary backup generator in place. Generator is planned to be installed in September 2018. • Public Address/Flight Information Display System projects (PA/FIDS) — Final inspection was performed by FAA and MassDOT on June 27, 2018. Both systems fully functional. There is still outstanding funding questions to be determined in order to close out the project. 8/14/18 Airport Commission Meeting Page 3 of 6 + ALP Update (Geometry Analysis) - Final draft is being reviewed. Airport Administration has expressed some concerns with how the change will impact the Airport financially and environmentally. + Crosswinds to Go- Operational with hours from 9AM-7PM based on staffing availability. + TNC/Ride Share- An area has been designated in the parking lot for these type services. Additional signs have been added to help direct TNC vehicles and passengers to the area. Airport Administration is working with the Police regarding enforcement. + Hangar 5- Construction is being completed to rehab the outside of the structure. + Fly Blade/Flat Roof Building- Construction Alteration Application was approved and rehab of the structure is being completed. RFP/IFB Bid Status — Mr. Rafter reported the procurements being worked on include: + Sun Island RFP is available. Proposals are due August 22, 2018. + Fuel Supply/Fuel Farm Rehabilitation RFP is being developed. + ARFF Door Repairs IFB proposals were due on August 9, 2018. No proposals were submitted. The IFB will go out to bid again. + 143 Old South Road Lot -Land Lease RFP is being developed. + Marine Lumber Operator Hangar option to extend lease is being discussed. Operations — Mr. Rafter reported: + 081418-6 N119RW Violation- Mr. Walter Gezari the pilot of helicopter, N119RW was cited by Airport Administration for serious violations including landing on the designated non -secure SIDA Commercial Ramp on 7/16/18. Mr. Gazeri's has been prohibited from use of the Airport which will stay in effect until the Airport Commission changes the determination. Mr. Gazeri has asked to be heard by the Commission and is expected to attend the September 11, 2019 meeting The FAA has been notified of the infractions. + On August 7, 2018 the Maintenance Department Staff was on Runway 6/24 painting at 12:OOAM. A NOTAM was issued two days prior. Lighting system was disconnected and large, lighted yellow Xs were in place. A staff member heard a radio transmission regarding an airplane that was planning a decent on Runway 6/24 and were able to alert the aircraft that the runway was closed and to not use the runway. The aircraft took responsibility for the near incident and had reported it to the FAA even before the Airport did. + Tug that was purchased this year has been experiencing engine issues. Airport Maintenance and the manufacturer are working together to determine a solution to the problem. + Allies Freight is doing trial runs this week and expect to up and operational within 30 days. + Operation Department handles thousands of movements with various types of aircraft. They have been doing a very efficient and professional job. + AAAE discussions have been taking place around the incident that happened in Washington State that involved a non -pilot badged person stealing a commercial airplane and crashing it. + Nantucket Pops weekend, August 9'- 13`x, had a 7% increase in fuel sales and a 16% increase in overall sales from 2017. Statistics — Mr. Rafter reviewed the June 2018 statistics: + Operations are down 20.16% from June 2017; and down 18.31% from last FYTD. + Enplanements are up 14.05% from June 2017; and down .39% from last FYTD. + Jet A Gallons are down .8% from June 2017; and up 6.65% from last FYTD. + Jet A Gallons are up 6.5% from July 2017. + AvGas Gallons are up 12.10% from June 2017; and down 8.99% from last FYTD 8/14/18 Airport Commission Meeting Page 4 of 6 + AvGas Gallons are up 12% from July 2017. + Freight is down 5.86% from June 2017; and up 1.19% from last FYTD. + 17 Noise Complaint was filed for June 2018 compared to 18 in June 2017. Personnel Report- Mr. Rafter presented: + 081418-7 Draft Airport Telecommuting Policy- Standing Policy will become effective when approved by Commission. Any employee working under the Policy will have an individual agreement with the Airport. Mr. Drake added he worked with Mr. Rafter on the policy which used the Town's policy as a starting point. Ms. Planzer made a Motion to approve the proposed Airport Telecommuting Policy Second by Mr. Gasbarro and Passed unanimously. Commissioners Comments Mrs. Topham expressed the following: + Concern regarding TNC/Rideshare vehicles being allowed to pick up and drop off at the Airport + Would like to ensure that the police enforce the rules and regulations regarding TCN/Ride Share vehicles + Concerns about the patch fix on the taxiway that still needs additional repairs + Concerns about the Airport not being able to attract a variety of paving companies for pavement projects + Requested an update on the open Security position + Shared a personal experience with Cape Air reservations line and not receiving a call back Mr. Gasbarro would like the TNC/Rideshare signs be exchanged for wooden signs more in keeping with the rest of the signs at the Airport. Has noticed that the APU and Jet idling on the ramp has increased. He would like to ask the Airport Staff to inform the general aviation population of this concern. Mr. Drake would like to see the arrivals/drop off signs along the roadway in front of the terminal be aligned and clearly labeled to eliminate confusion. 081418-8 Meeting Room Discussion- Mr. Drake shared with the Commission an email from the Administrator of the HDC requesting the Airport Commission switch the meeting time/day so that the 1 st floor Community room at the Public Safety Facility would be available Tuesday evenings for the HDC meetings. With limited time slots available in the evenings and needing access to the TV broadcast capability, it was determined that the Airport Commission Meetings would continue in the current location on the same day/time. Public Comment David Barrett, Nantucket Taxi owner, shared concerns with the Commission: + TNC Vehicles are not identifying themselves as ride share drivers. + Police presence in the parking lot only till 3:30PM + Unclear sign at entrance to the FBO parking lot + Would like taxi spots 3,4,5 be filled in front of the terminal Having no further business for Open Session, Mr. Gasbarro made a Motion to go into Executive Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive Session Minutes as enumerated on the Agenda; Clause 3: To discuss strategy with respect to pending litigation in respect to Airport Improvement Plan (AIP) projects. The Chair has determined 8/14/18 Airport Commission Meeting Page 5 of 6 that an open session may have a detrimental effect on the litigation position of the Airport Commission. Second by Ms. Planzer and Passed unanimously, by the following roll -call vote: Mr. Gasbarro — Aye Ms. Planzer — Aye Mr. Drake — Aye Ms. Topham- Aye Meeting adjourned at 6:45 pm. Respectfully submitted, KA P Katy Pera es, Recorder Master List of Documents Used 8/14/18 Agenda including Updated Exhibit 1 7/10/18 Draft Minutes 7/25/18 Warrant Signature Page 8/8/18 Warrant Signature Page Rectrix Aerodrome Centers Inc Operating Agreement Fly the Whale Operating Agreement Altius Aviation Operating Agreement (Handout) Airport Gas Lease Agreement MHQ, Inc. Contract Agreement Grey Wall Software, LLC Contract Agreement McFarland Johnson Inc. On- Call Task Order #8 McFarland Johnson Inc. On- Call Task Order #9 FY 18 Preliminary Year End Results FYI 8 Parking Revenue Review FAA Grant Agreement AIP 68 "Install Emergency Back -Up Generator" FAA Grant Agreement AIP 69 "Environmental Assessment' Draft Hangar and Tie -Down Rental Policy Draft General Hangar Lease Agreement Draft T- Hangar Lease Agreement Draft Secondary Hangar Tenant License Email dated 8/10/18 from Mr. Kairawicz to Mr. Rafter regarding T -Hangar rates Hangar Price Survey of NE Airports Packet Referencing Infractions from Tail # N119RW June 2018 Monthly Statistical Report Draft Nantucket Memorial Airport Telecommuting Policy (Handout) Email from John Hedden dated 8/2/18 re Airport Commission Meetings 8/14/18 Airport Commission Meeting Page 6 of 6