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Home My WebLink About2018-7-11Minutes for June 11, 2018, adopted by FinCom July 10 Town of Nantucket O T'J N C 1r E, Joint Meeting ��. (Finance Committee, Capital Program Committee) 2Q?9 jUL I I AM 11: 22 RAI �` www.nantucket-ma.gov Minutes Monday June 11, 2018 4 Fairgrounds Road, Training Room — 9:00 a.m. CapCom called to order at 9:04 a.m. by Mr. Welch FinCom called to order at 9:05 a.m. by Mr. Worth Staff: Libby Gibson, Town Manager; Gregg Tivnan, Assistant Town Manager; Brian Turbitt, Director Finance; Julia Lindner, Financial Analyst; Terry Norton, Town Minutes Taker CapCom Members: Stephen Welch (Chair), Richard Hussey (Secretary), Christy Kickham, Peter McEachern, Jason Bridges, Nat Lowell FinCom Members: David Worth (Chair), Stephen Maury (Vice Chair), Joseph T. Grause Jr., Peter McEachern, Denice Kronau Absent Members: Pete Kaizen (Vice Chair), Clifford Williams, Henry Sanford, Joanna Roche, Christopher Glowacki, Public: Dawn Hill Holdgate Documents used: Schedule for Long-term Capital Improvement Plan, CapCom FY2019 meeting schedule. I. ANNOUNCEMENTS Gibson — Provided a background of CapCom work on the request process for the benetit or the vint_,om. Welch — The FY2020 column requests are not broken out. FY2019 are actual requests, but there are a few requests that were originally intended for FY2019 but are being moving into FY2020. Turbitt — As part of the really large Airport budget bill, $1B was allocated for two components; the largest is the $10M for the Taxiway Echo project, which could be 90% to 100% funded by FAA through the $1B infrastructure. A requirement of the grant program has a very short window of response. Gibson — CapCom schedule is included in the packet; it needs to go to the departments. Reviewed the long- term items: Annual Facilities Site Paving is improvements to Town parking lots; Our Island Home (OIH ) $37.5M is a placeholder. Lindner — This past Friday received an email in regards to the current building asking for floor replacement. Welch — Disposition of the old Fire Station will be carried as a line item placeholder in the 10 -year plan. Gibson — A placeholder is not a bad idea. Continued review of long-term items: Dredge Plan supplemental funding; Town Pier Repairs, which would be for pilings replacement and securing the floating docks; have nothing new from Public Works or the Schools. Welch — The $5000,000 for the Central Office Addition is to be added to FY2019 actual. Worth — Asked about CPC funds being used for school recreational projects. Hill-Holdgate — There are standards for the use of CPC funds. Welch — Stated the Town has been accepted to participate in a program to receive State grants under either "Smart Housing" or "Housing Choice" which extends to recreational in addition to housing and planning. Gibson — Continued: Baxter Sewer Design/Construction, the $2M is a very early placeholder; it is for the relocation of sewer and construction of alternative access. Welch — It was mentioned at a previous meeting that Nantucket Island Resorts is contributing to the upgrade of the Nantucket Inn pump station in some way. Please check and provide an update. Page 1 of 3 Minutes for June 11, 2018, adopted by FinCom July 10 Gibson — Upgrade Wastewater Lab, there have been discussions about potential donations for the constructioi k of a water testing lab. The Surfside Wastewater Treatment Facility perimeter fence is carried over from FY2019. Two new sewer items are Harbor Place Improvements and South Shore Road Improvements; the numbe s are as yet unknown or need to be updated. Solid Waste Landfill Mining, there is a lot of prepara ion to be accomplished prior to the renewal of the permit Under Town Administration, 2 Fairgrounds Road, t3is is a placeholder; still having internal discussion about it. Seasonal Employee Housing Feasibility Study, is A the next step but don't know a number. Senior Center Feasibility Study, an assessment has been done w th ihe recommendation for a new or expanded center; the next step is the feasibility/space-needs group to loc k at possible properties. Tivnan — Tavel Demand Forecast Model, this is how to move people around the island and how to focus the infrastructui e on where people have to go. Gibson — I he Nantucket Data -platform Group has provided a couple of proposals for projects that would help; this ould be to fund a bill like that. Town -wide document management solution, digitizing all the town records is v4 Ty complicated so will be seeking more money; Project in connection with the Coastal Resiliency Plan is unde way with a public processes to determine priorities. The Intermodal Transportation Facility is still in the feasi ility and design phase. Old South Road Corridor Improvements, two articles at Special Town Meeting will break this into Milestone Road Improvements and Old South Road Improvements. In -town Bike Path Phase III would be to expedite work on the path from Candle Street to the Rotary. The Milestone Rotary Reconstruction will be merged into the Milestone Road Improvements. Decommissioning Fire Cisterns is to potentially fiR the underground downtown cisterns that could cause potential hazards. Welch — Th re is a 1880s or 1920s map of Nantucket sewer and gas systems in the Library of Congress; if that were located it might help define the potential magnitude of this work. Gibson — We need additional information on that. Newtown Road Sidewalk, this is in response to a petition from Newto wn Road residence requesting the sidewalk. DiscussionIFt out the need for a sidewalk along Newtown Road as a safe passage for pedestrians from Fairgroundoad to the schools, which is part of the Strategic Plan. Gibson —n't have anything from Wannacomet Water. We have yet to go through departmental request process; sois it for now. Kronau — FY2019 we had $52M and have $175M for FY2020. Asked about the likelihood of FY2020 turning into 53M of if the $175 is realistic. She would focus on triaging the requests. Gibson rFY2020 includes the Town funding everything including the Enterprise Funds. Lowell Ging back to the Senior Center, we should tie it into the OIH decision process and what will happen therc — fix existing, construct new on site, etc. Hill Ho dg e — The most viable location functionality for a new Senior Center is at Sherburne Commons. Welch - Tha disposition of the old Fire Station land could have a phased solution; because parking is an issue, it could in e short-term be used for parking. There is $82.5M in Enterprise request expenses sans OIH; having an ide a where we're going with those is important. Bridges — Ai iked for a breakdown of FY2019 Welch — Cla ified that for FY2019 that 67 request were received totaling $86M with 60 requests approved at $66M. This ar department requests are at approximately $60M sans the Intermodal Transportation Facility. Gibson — B k to the Fire Station, there has been talk about seeking funds for minor renovations to use it for meeting spa until such time as a decision be made in regards to its disposition. A new Senior Center would include meet g space. Welch — All lew and renovated Town buildings should be wired for audio/video of meetings. Grause — As ed about the Town debt in regards to the 10 -year plan. Turbitt n. ere are several items, such as the intermodal plan, to be modeled into the General Fund. Usually when the to -term plan is modeled to the debt productions, it is married to the amortization of the debt. It still falls wid in the policy, which requires no more than 12% of general fund expenditures be debt service related w Oesqwe go for an override. Worth —sld the probability of the Public Works garage actually being a FY2020 expense. Page 2 of 3 Minutes for June 11, 2018, adopted by FinCom July 10 Turbitt - We don't have paperwork on that; have to hire the Operations Project Manager first; realistically 2021. Lowell — Asked about the grant money for the intermodal. Gibson — It is a viable option and should be pursued; would hire someone to write that grant. Welch — Reviewed the CapCom FY2019 meeting schedule: report delivery date December 19. ADJOURNV. •SESSION 1. FinCom: adjourned at 10:02 a.m. by unanimous consent Motion to Appoint Richard Hussey to the 011-1 Study Group. (made: McEachern) (seconded: Kickham) Carried unanimously 1. Thursday, August 2, 2018, 11:00 a.m., 4 Fairgrounds Road Training Room • ' 2. CapCom: adjourned at 10:04 a.m. by unanimous consent Submitted by: Terry L. Norton Page 3 of 3