HomeMy WebLinkAbout2018-4-12Minutes for April 12, 2018, adopted May17
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Members: Stephen Welch (Chair), Pete Kaizer (vice chair), Richard Hussey (Secretary), Christy Kicl�iatn,
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Peter McEachern, Jason Bridges, Nat Lowell , r,
MINUTES 4"
Thursday, April 12, 2018
4 Fairgrounds Road, Training Room —11:00 am
Called to order at 11:19 a.m. and announcements made.
Staff: Libby Gibson, Town Manager; Brian Turbitt, Director Finance; Terry Norton, Town
Minutes Taker
Attending Members: Welch, Hussey, Bridges, Lowell
Absent Members: Kaizer, Kickham, McEachern
Late arrival: None
Department Heads: Diane O'Neil, NPS Facilities Manager; Michael Cozort, Superintendent of Schools
Documents used: Copy of minutes for January 10, 2018; Long -Term Capital Planning; FY2019 through
FY2028 Capital Projects by Department; FY2019 Capital Project Request Form; Capital
Program Committee FY2019 Report and Recommendations; NPS FY2019 Capital
Project Central Office Addition Request
A-aenda adot)ted by unanimous consent.
1. January 10, 2018: Motion to Approve. (made by: Hussey) (seconded by: Bridges) Carried unanimously
11. PREPARATION O. OUT -YEAR REVIEW
Discussion Welch — The out -year capital improvement plan (CIP) needs to be reviewed as it relates to the
up -coming FY2020. Asked the earliest this committee could receive the most information.
Gibson — A project notice -to -proceed form will go out to department in the next couple of
weeks. This will provide feedback on moving forward with the approved plans; that should
provide some information on out -year projects. She's thinking mid-June or mid-July at the
earliest; not around July 4.
Welch — That form could be placeholders, for our purposes. He prefers the mid-June date for
anything that is an addition or change to the out -year CIP with a preliminary follow up late June.
Lowell — Suggested scaling down the 10 -year list to priority projects by year. It's up to Town
Administration and the Select Board to decide what level of Special Town Meeting they want on
these projects when it might be better to wait until the April Town Meeting; we should be
talking about that in June. The Town should perhaps come up with a Betterment Plan to pay for
the improvement of Boulevarde.
Gibson — The Town has a whole -lot of public road projects that need work before taking
private roads for improvement before pushing a private road to the top of the list when it isn't
even on the list.
Welch — Committees working on these should be better integrated. We've got a system to
prioritize these projects - the Roads and Rights-of-way Committee, Planning Board, NP&EDC,
and Select Board; it's not our priority. Once the system is set up, we can do maintenance on a
regular basis; right now we have a disparate disjointed effort.
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Minutes for April 12, 2018, adopted May17
O'Neil — She's done a design and engineering request for proposal; she could have an architect
on board within two month. Reviewed current issues with the structure that have to be resolved.
Cozort — Explained how the rooms would be used if the Universal Preschool doesn't get
funding. Noted the school has started a Headstart program that needs rooms.
O'Neil — We have a 5 -year strategic plan listing all capital projects include $500,000 for land
acquisition. Hope to have an article asking for that at the next Town Meeting.
Motion Motion to Approve the request as submitted. (made by: Lowell) (seconded by: Hussey)
Vote Carried unanimously
V. FY2019 RECOMMENDATIONS
1. None
DISCUSSIONOF OF
May 17, 11:00 a.m.; 4 Fairgrounds Road
Possible topics: Public outreach, timing, on-off issues, FY2019 recommendations.
Adjourned at 12:31 p.m.
Submitted by:
Terry L. Norton
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