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Home My WebLink About2018-3-167'C WIN' CLERK Town of Nantucket NANTUCKET MEMORIAL AIRF"M 17 AM 10: 53 14 Airport Road Nantucket Island, Massachusetts 02554 Thomas M. Rafter, Airport Manager Commissioners Phone: (508) 325-5300 Daniel W. Drake, Chairman Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING March 16, 2018 (Re -Scheduled due to Weather Cancelation on March 13, 2018) The meeting was called to order at 3:00 pm by Chairman Daniel Drake with the following Commissioners present: Vice Chair Arthur Gasbarro, Andrea Planzer, Anthony Bouscaren, and Jeanette Topham. The meeting took place in the l" floor Community room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA. Airport employees present were: Thomas Rafter, Airport Manager, David Sylvia, Safety & Compliance Officer, Jamie Sandsbury, Business & Finance Manager, Janine Torres, Office Manager, and Katy Perales, Administrative Assistant. Mr. Drake announced the meeting was being audio and video recorded. Mr. Drake asked for comments on the Agenda, hearing none, the Agenda was adopted. Mr. Bouscaren made a Motion to approve the draft minutes dated 2/13/2018. Second by Ms. Planzer and Passed unanimously. Ms. Topham made a Motion to ratify the 3/7/2018 Warrant. Second by Mr. Bouscaren and Passed unanimously. Pending Leases/Contracts — Mr. Rafter presented for approval the following lease, catering license, beach license, license agreement, and contracts: • Nantucket Regal Group LLC d/b/a Crosswinds Restaurant — Awarded Restaurant and General Concession Lease in the amount of $156,520 annually. Five year term with one 5 - year renewal option. Lease includes use of former gift shop space for a seasonal "grab and go", as well as an option for a future food and drink facility inside the hold room. Also includes FBO catering for 25% catering fee Additional Fees include Annual Business Fee and percent gross receipts over $3M. • A Taste of Nantucket- Catering agreement for FBO catering services for an Annual Business Fee in the amount of $1500 plus 25% catering fee. • Go Figure Barre Studio- Beach license for Nobadeer Beach exercise class for an Annual Business Fee in the amount of $1500. • New England Aircraft Detailing- License agreement for aircraft detailing services for an Annual Business Fee in the amount of $1500. • M RQ, Inc: Replacement Contract for the purchase of an F150 truck for $30,098. Vehicle is in production and the original contract expired on March 1, 2018. This is a capital expenditure that is eligible for 80% reimbursement from a Mass DOT ASMP Grant. + Jacobs Engineering- Contract change order to Task #1 for $4,611 to add the study of the perimeter fence move near the UPS lot. This is an operating expense. Mr. Gasbarro made a Motion to approve the lease, catering license, beach license, license agreement, and contracts as presented. Second by Mr. Bouscaren and Passed unanimously. Public Comment None Pending Matters — Mr. Rafter reported on: * 011315-2 General Fund Repayment Proposal and Discussion of In -Kind Service - Airport Administration reviewed the FAA determination with the Town of Nantucket, Finance Director. The Finance Director will be making an appeal to the Compliance Division of the FAA. Airport Administration has not been updated of any change. * 061317-2 Brookfield Asset Bridgetown LLC Sub -Lease to FedEx Corp -Sub -lease was submitted to Airport Administration. Airport Counsel is currently reviewing to ensure - conformity of term dates to master lease. * 050916-1 Crew Quarters Development- Annual Town Meeting article has been submitted to change the zoning to "Commercial Neighborhood" to align with the development plans. 091217-2 T -Hangar Discussion — Airport Administration has begun the analysis depicting the advantages and disadvantages of the different management options available to the Airport upon expiration of the current lease in November, 2018. Staff will meet before the May Commission Meeting to review information. When the draft analysis is complete Mr. Rafter would like the Long Range Planning Subcommittee to meet to discuss prior to presenting to the full Commission in May or June . 121217-1 Discussion of Grant Assurances Rights and Obligations- Annual Town Meeting (ATM) Article No. 65 that, if approved as written has the potential to violate the terms of our Grant Assurances with MassDOT (Mass Department of Transportation - Aeronautics) and the FAA (Federal Aviation Administration), received a negative recommendation from the Finance Committee. The proposed Article would subject the Commission to the Town of Nantucket's personnel policies, contradicting M.G.L. Chapter 90 which places airport personnel under the control of the Commission. Finance 031318-1 Review & Discuss Airport Debt Service - Mr. Rafter reviewed the Airport Debt Schedule as of January 1, 2018. The document identifies each debt service project and in what fiscal year each debt service will be complete. Airport administration's objective is to continue to reduce the debt service and adjust how funding of new capital projects is done so that debt service is for a shorter time period. 031318-2 Review & Discuss ATM18 Budget Transfers — Mr. Rafter reviewed the list of transfers that are included in ATM Article No. 13 and 28. This includes the Stabilization Fund, Fuel Revolving Fund, and Retained Earnings for eight capital projects. 031318-3 Review & Discuss Potential Changes to Airport Rates & Charges- Mr. Rafter reviewed the 2018 draft changes including the format change from the current document. A Public Hearing will be held at the next Commission meeting, April 10, 2018. The Public Hearing will give the public an opportunity to comment on the proposed changes. Airport Administration asks 3/16/2018 Airport Commission Meeting Page 2 of 5 for Commissioner comments by March 23, 2018. In addition to the proposed changes a rates and charges study will be conducted this year to determine our alignment with industry standards. Discussion: + Mr. Drake received clarification regarding the proposed bag belt fee as an ongoing maintenance fee and not a reimbursement of installation. + Mr. Gasbarro is concerned about: o the annual vehicle parking fee being the same as a tie -down fee which includes a parking spot for an airplane and vehicle. o TBD (to be determined) GPU fee may take away from the noise abatement program + Mr. Drake is concerned with the reference to "Amount in Lieu of Taxes." 031318-4 Ratify Airport Union Agreement, 7/1/2017 -6/30/2020 - Mr. Bouscaren made a Motion to ratify the Airport Union Agreement dated 7/1/17-6/30/2020 as presented. Second by Ms. Planzer and Passed unanimously. Manager's Report — Mr. Rafter reported: Project Updates + Vault Room — Remaining portions of the project have been broken down into three parts: vault, generator, and fencing. Vault and fencing is expected to be completed by the end of May. Generator is expected to be completed in the fall. The Airport has applied for an ASMP (Airport Safety and Maintenance Program) MassDot grant for the fencing portion of the project. + Public Address/Flight Information Display System projects (PA/FIDS) — Contractor has resumed work and anticipates that the project will be complete by the end of April. Airport Administration, Infax, and Jacobs will meet to discuss financials. + Ramp Area 3- Contractor will add the seal coat in the spring to complete the project. + Geometry Analysis —McFarland Johnson has begun the project and report is due in May. + Restaurant Enclosure — Building permit has been approved and the Notice to Proceed will be issued and completed within 45 days. + Additional Capacity o Expanded Hold Room- Received one awning bid that was rejected for not submitting required forms requested in the IFB (Invitation for Bid). IFB will be restructured and put out to bid a second time. Electrical and Fire Proofing portions will be simultaneously put out to bid. o 5' Positon for Commercial Parking on the Apron- Jacobs is has developed a plan. Next step will be to work with Airport staff on placing markings and obtain FAA approval. o Additional airline Podiums and Relocation of Podiums- Airport Maintenance crew built an additional gate podium and added lighting to the JetBlue counter. Airport Administration is working with IT consultant to realign all the data cables. Back wall signs have been hung. o Ticket Counter Reallocation and Relocation- Some airline ticket counters are being reassigned based on their market share. Airport Administration and the Maintenance Department will collaborate with the airlines to complete project. ASMP MassDOT Grant Applications- Additional funding may be available through this grant process. The airport applied for grant funding for the security vehicle, portion of the hold room, fencing for the vault work, and the completion of the rates and charges analysis. RFP/IFB Bid Status — Mr. Rafter reported the RFP's being worked on include: 3/16/2018 Airport Commission Meeting Page 3 of 5 + Bunker Road/Sun Island Land Lease RFPs- Bunker Road RFP is out for the third time and proposals are due March 30, 2018. + Hangar 5 RFP- Airport Counsel reviewing + Flat Roof Building- Draft for Expression of Interest has been completed and approved by the Town's Chief Procurement Officer. + Gas Station RFP- Airport Gas was awarded the lease. Airport Counsel reviewed changes Airport Gas is requesting to the lease. Meeting with Airport Gas will be scheduled to continue negotiations. + Paint Removal and Pavement Markings IFB- Bids are due in April 4' and project will be completed by May 5'i'. This is a joint bid process with MVY, HYA, and PVD airports. Operations — Mr. Rafter reported: + Maintenance crew are constructing four gates for the expanded hold room with an expected savings of $20,000 to the airport from doing this internally. + Maintenance staff were able to rebuild and replace cabinets in the fire station following a pipe burst. + Staff training on drone operations is being looked into in conjunction with the Massachusetts State Police. + Airport Administration is consulting with Airport Counsel to update the airline leases for next season to make them consistent. Existing lease agreements will be used for the 2018 season. + Operations, Maintenance, and Security Staff performed well in the past snow storm with a number of challenges that were presented including generator failures, power outages, equipment failures, and gate failures. The efforts of our staff enabled the airport to have a quick recovery and become operational quickly. + A reporter from the Inquirer and Mirror visited the restaurant space and asked interviewed Mr. Rafter regarding the restaurant improvements and proposed lease with Nantucket Regal Group, d/b/a Crosswinds. + The re -scheduled FAA -required full-scale emergency drill will be April 12, 2018. + Annual Town Meeting starts April 3, 2018. Statistics — Mr. Rafter reviewed the January 2018 statistics: + Operations are down 22.3% from January 2017; and down 11.7% from last FYTD. + Enplanements are up 28% from January 2017; and down 2.8% from last FYTD. + Jet A Gallons are up 62.7% from January 2017; and up 6.6% from last FYTD. + Jet A Gallons are up 18.8% from February 2017. + AvGas Gallons are down 5.8% from January 2017; and down 17.8% from last FYTD + AvGas Gallons are up 6.8% from February 2017. + Freight is down 29.29% from January 2017; and up 6.86% from last FYTD. + 0 Noise Complaint was filed for January 2018 compared to 1 in January 2017. Personnel Report — Mr. Rafter reported: + Interviews are taking place for the open Maintenance position. + Bob Tallman submitted formal notice that he will be retiring in May 2018. Airport Administration are interviewing applicants. Position has been re -categorized the position as an Airport Security Terminal Facilities Director. Commissioners Comments Ms. Topham shared that she was able to tour the terminal and was happy with the updates to the ticket counters and podiums. 3/16/2018 Airport Commission Meeting Page 4 of 5 Public Comment None Having no further business for Open Session, Mr. Gasbarro made a Motion to go into Executive Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive Session Minutes as enumerated on the Agenda; Clause 3 to discuss strategy with respect to collective bargaining. The Chair has determined that an open session may have a detrimental effect on the bargaining position of the Airport Commission; and under Clause 6 to consider the lease value of various leases. The Chair has determined that an open session may have a detrimental effect on the negotiation position of the Airport Commission. Second by Mr. Bouscaren and Passed unanimously, by the following roll -call vote: Mr. Gasbarro — Aye Ms. Planzer — Aye Mr. Drake- Aye Mr. Bouscaren- Aye Mr. Topham- Aye Meeting adjourned at 3:50 pm. Respectfully submitted, K A fe� Katy Perales, Recorder Master List of Documents Used 3/13/2018 Agenda including Updated Exhibit 1 (Handout) 2/13/2018 Draft Minutes (Handout) 3/7/2018 Warrant Signature Sheet Nantucket Regal Group Lease (Passed Around) A Taste of Nantucket Catering License Agreement Go Figure Barre Studio License Agreement New England Aircraft Detailing License Agreement (Handout) MHQ Truck Equipment Contract Jacobs Engineering Supplemental Agreement Non-AIP Task Order No. 1 Contract 1/1/2018 Airport Debt Service 3/2018 Nantucket Memorial Airport All Fund Balance Snapshot Updated Nantucket Memorial Airport Rates and Charges 2018 Draft Changes (Handout) Airport Union Agreement, dated 7/1/2018-6/30/2020 January 2018 Statistics 3/16/2018 Airport Commission Meeting Page 5 of 5