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HomeMy WebLinkAbout2018-2-13Town of Nantucket TOWN C L E R `" NANTUCKET MEMORIAL AIRPO11jWj MAR 23 PM 9:53 14 Airport Road Nantucket Island, Massachusetts 02554 Thomas M. Rafter, Airport Manager A Commissioners Phone: (508) 325-5300 Daniel W. Drake, Chairman Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING February 13, 2018 The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following Commissioners present: Vice Chair Arthur Gasbarro, Andrea Planzer, and Anthony Bouscaren. Jeanette Topham was absent. The meeting took place in the 1St floor Community room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA. Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant Airport Manager, David Sylvia, Safety & Compliance Officer, Janine Torres, Office Manager, and Katy Perales, Administrative Assistant. Mr. Drake announced the meeting was being audio and video recorded. Mr. Drake asked for comments on the Agenda, hearing none, the Agenda was adopted. Mrs. Planzer made a Motion to approve the draft minutes dated 1/9/18. Second by Mr. Bouscaren and Passed unanimously. Ms. Bouscaren made a Motion to ratify the 1/24/18 and 2/7/18 Warrants and approve the 2/21/18 Warrant. Second by Mrs. Planzer and Passed unanimously. Pending Leases/Contracts — Mr. Rafter presented for approval the following lease, operating agreement, and contracts: • McGarvey Concrete Foundations LLC — Newly awarded Bunker land lease for $45,738rent for a half acre of land. Ten year term with four 5 -year renewal options for storage of masonry equipment & vehicles. • SpectaculAir- Operating agreement for air charter service. Includes annual business fee, $1500, plus landing and ramp fees. Agreement expires on May 13, 2018. • Jacobs Engineering- Contract for $13,652, Non-AIP Task Order No. 1. Includes terminal apron ramp aircraft parking alterations and 5th position commercial ramp parking analysis. • McFarland Johnson Inc: Contract for $107,200, Non-AIP Task Order No. 5. Includes the design, bidding, and construction oversight of the seasonal hold room. • Weston Solutions Inc.- Contract for $28,850. Licensed Site Professional services agreement for Stockpile X (FUDS) support/closeout. Contract expires on June 30, 2018. Mr. Bouscaren made a Motion to approve the lease, operating agreement, and contacts as presented. Second by Mr. Gasbarro and Passed unanimously. Mr. Gasbarro recused himself from discussion of the W. McEachern General Contractor LLC contract. Mr. Rafter presented for approval the following contract: + W. McEachern General Contractor LLC- Contract for $115,170 for the low bid awardfor the restaurant vestibule construction. Start date is reliant on the issuance of the building permit with a construction time frame of 45 days. Mr. Bouscaren made a Motion to approve the contract as presented. Second by Mrs. Planzer and Passed unanimously. Public Comment Mark Willet, inquired about the timing of the reissuance of the Bunker land leases Request for Proposal. Mr. Drake informed him that this will be discussed later in the meeting during the Managers' report. Tom Hanlon inquired about the Commissions process for including public discussion when declaring minimum lease rates accepted. Mr. Drake informed him that the rules for public comment do not include two way discussion with the Commission. In addition he shared that the Commission can only discuss something that is on the agenda. Pending Matters — Mr. Rafter reported on: + 011315-2 General Fund Repayment Proposal and Discussion of In -Kind Service - Airport Administration reviewed the FAA determination with the Town of Nantucket, Finance Director. The Finance director will be making an appeal to the Compliance Division of the FAA. * 061317-2 Brookfield Asset Bridgetown LLC Sub -Lease to FedEx Corp -Sub -lease was submitted to Airport Administration. Airport Counsel is currently reviewing to ensure - conformity of term dates to master lease. * 050916-1 Crew Quarters Development- No update 091217-2 T -Hangar Discussion — Airport Administration will begin analysis depicting the advantages and disadvantages of the different management options available to the Airport upon expiration of the current lease in November, 2018. When the draft analysis is complete Mr. Rafter would like the Long Range Planning Subcommittee to meet to discuss. Audience member Stephen Cheney inquired when a final decision would be made. Mr. Rafter and Mr. Drake shared that the decision would be made in the next 3 months. 121217-1 Discussion of Grant Assurances Rights and Obligations- Mr. Drake reported Airport Counsel, Anderson & Krieger, has significant concern that if the proposed Town Meeting Warrant Article No. 65 is approved as written, it would violate the terms of our Grant Assurances with MassDOT (Mass Department of Transportation - Aeronautics) and the FAA (Federal Aviation Administration). The proposed article would subject the Commission to the Town of Nantucket's personnel policies, contradicting M.G.L. Chapter 90 which places airport personnel under the control of the Commission. John Giorgio of Town Counsel, KP Law, has communicated to Airport Counsel that the Selectman will be briefed of the position and anticipated that language in the Article will be amended. 2/13/2018 Airport Commission Meeting Page 2 of 6 Finance 021318-1 FY18 2" Quarter Update- Mr. Rafter reviewed the Quarterly update that was presented to the Board of Selectman on February 6, 2018. Revenues increased by $328,000 driven by Fuel Sales in excess of the Fuel Revolver. Expenses increased by $524,000. 021318-2 Revised Advertising Rates- Mr. Rafter presented for approval: Advertising rates adjusted to decrease the purchase price of a six (6) month contract for an inset display case rental, LCD digital display monitors advertisement, and vehicle wrap; and include a three (3) month contract option for an LCD digital display monitor advertisement. Mr. Bouscaren made a Motion to approve the proposed changes to the Nantucket Memorial Airport advertising rates as presented in the draft document dated February 13, 2018. Second by Mrs. Planzer and Passed unanimously. 021318-3 Declaration of Surplus Property- Bunker Parcel Utility Storage- Mr. Rafter reviewed the Declaration of Surplus Property that is required under Chapter 30B for disposal of real property. Mr. Bouscaren made a Motion to declare as surplus property on Bunker Road located as a portion of Map 78 parcel 99. Second by Mrs. Planzer and Passed unanimously. 021318-4 Cape and Islands Airport Association Discussion - Martha's Vineyard Airport Commissioner, Kristin Zern, is working on setting up an association that includes Airport Commission participation from Cape & Islands Airports (ACK, HYA, PVC, and MVY). The group would meet periodically to share community outreach efforts and other topics of interests shared among the group. It was determined that Mr. Drake would reach out to Ms. Zern and ask her to keep us updated regarding a possible meeting date and location. It was discussed that participation in the association could be part of the Public Relations Sub -Committee based on Commissioners availability. Manager's Report — Mr. Rafter reported: Project Updates • Vault Room — Meeting took place with the principal of Jacobs and a solution was determined. In part, the Airport will be applying for an additional grant through the FAA. • Public Address/Flight Information Display System projects (PA/FIDS) — Meeting took place with the principal of Jacobs and Airport Administration. Airport Administration requested that Jacobs determine the specific costs associated with completion of the project and develop a funding plan. • Ramp Area 3- Contractor will add the seal coat in the spring to complete the project. • Geometry Analysis —McFarland Johnson has begun the project and report is due in May. • Restaurant Enclosure — Contract awarded earlier. • Restaurant Flooring- Project is complete. • Additional Capacity o Expanded Hold Room- McFarland Johnson Task Order was awarded. An HDC application is being created and bid dates are being determined. 0 5t' Positon for Commercial Parking on the Apron- Jacobs is developing plan. o Additional Podiums and Relocation of Podiums- Airport Maintenance crew built an additional gate podium and added lighting to the JetBlue counter. Airport Administration is working with IT consultant to realign all the data cables. o Ticket Counter Reallocation and Relocation -Some airline ticket counters are being reassigned based on their market share. Airport Administration and the Maintenance Department will collaborate with the airlines to complete project. 2/13/2018 Airport Commission Meeting Page 3 of 6 RFP/IFB Bid Status — Mr. Rafter reported the RFP's being worked on include: • Airport Restaurant Lease RFP has been released and final proposals are due February 26, 2018. Restaurant will be professionally cleaned by Airport prior to lease award. • Bunker Road/Sun Island Land Lease RFPs- Received two bids for Bunker Road and zero bids for Sun Island Road. Bunker Road bids were reviewed and McGarvey Concrete Foundations LLC was awarded a lease. Due to expressed public interest in leasing land the RFPs will be reissued. • Hangar 5 RFP- Airport Counsel reviewing • Flat Roof Building- Draft for Express of Interest has been completed • Gas Station RFP- Airport Gas was awarded the lease. Airport Counsel is reviewing changes Airport Gas is requesting to the lease. Operations — Mr. Rafter reported: • Transportation Network Companies (TNC) - Collaborating with MVY and Airport Counsel to determine a solution to be able to change legislation to have the ability to regulate these Uber type services at the Airport. • Bag Belt Reimbursement- Connected with TSA regarding the reimbursement and a positive outcome is unlikely at this time with the federal budget status. • Family Assistance Plan (FAP) table top drill will be held on 2/21/18. • The re -scheduled FAA required full-scale emergency drill will be April 12, 2018. • Annual Town Meeting starts April 3, 2018. • Rotary Club presentation on February 14, 2018. Statistics — Mr. Rafter reviewed the December 2017 statistics: • Operations are down 6.39% from December 2016; and down 10.9% from last FYTD. • Enplanements are up 18.6% from December 2016; and down 3.7% from last FYTD. • Jet A Gallons are up 8.9% from December 2016; and up 6.67% from last FYTD • Jet A Gallons are up 62.69% from January 2017. • AvGas Gallons are down 23.7% from December 2016; and down 18.3% from last FYTD • AvGas Gallons are down 5.8% from January 2017. • Freight is up 13.21 % from December 2016; and up 8.4% from last FYTD. • 1 Noise Complaint was filed for December 2017 compared to 4 in December 2016. Personnel Report — Mr. Rafter reported: • Maintenance position will be posted following a staff member submitting their resignation • Bob Tallman submitted formal notice that he will be retiring in May 2018. Airport Administration has begun the process for interviewing applicants. • Union has ratified the Collective Bargaining Agreement and the agreement will be brought for review to the Commission at the March Commission meeting. Commissioners Comments • Mr. Gasbarro reported that he downloaded the restaurant RFP from the town website for informational purposes and to ensure that he receives all updates to the document. He does not have an interest in submitting a proposal and is not involved with anyone who does. • Mr. Drake inquired about the Restaurant RFP evaluation committee. Mr. Rafter shared that the committee with be 5-7 people including Airport staff, the Town Chief Procurement Officer, a subject matter expert, and Commissioners if interested. Mr. Bouscaren and Mrs. Planzer expressed interest in being on the committee. • Mr. Gasbarro requested the Commission be informed of the results of the proposals at Restaurant RFP deadline. 2/13/2018 Airport Commission Meeting Page 4 of 6 Public Comment Mr. Hanlon explained that his landscape company is a potential lessor for land in the Bunker area. He expressed a concern over the land lease price. When he inquired about the potential lease price three years ago the rates that were shared with him were lower. He feels that at the current rate most local companies would not be able to sustain the lease price if there was a change in the economy. He is concerned that local businesses on Nantucket like his own would not be able to afford the rate long term. Mr. Drake, in addressing his concerns, explained that the declaration of surplus property price is determined by the Airport Commission. Before determining the price, a FMV (Fair Market Value) appraisal was obtained from an independent appraiser. The FAA Grant Assurances signed by the Commission and the Board of The Selectman prohibit the Airport from leasing the land for below FMV. While in certain circumstances the Commission could apply to the FAA to allow the Airport to rent land below FMV, because proposals have been submitted at FMV or higher and a lease awarded at FMV, the Commission would not have justification for applying to the FAA to lease the Bunker Road land at a lower lease rate. Mr. Drake also explained that the financial sustainability of the Airport is the priority of the Commission. Mr. Geoff Smith requested that if the current lessor did not move forward with the lease on Bunker Road at FMV would the Commission consider writing a letter to the FAA to request permission to lease land below FMV. Mr. Rafter said that the lease had been executed at the FMV rate. Having no further business for Open Session, Mr. Gasbarro made a Motion to go into Executive Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive Session Minutes as enumerated on the Agenda; Clause 3 to discuss strategy with respect to collective bargaining. The Chair has determined that an open session may have a detrimental effect on the bargaining position of the Airport Commission; and under Clause 6 to consider the lease value of various leases. The Chair has determined that an open session may have a detrimental effect on the negotiation position of the Airport Commission. Second by Ms. Planzer and Passed unanimously, by the following roll -call vote: Mr. Gasbarro — Aye Ms. Planzer — Aye Mr. Drake- Aye Mr. Bouscaren- Aye Meeting adjourned at 5:50 pm. Respectfully submitted, Katy Perales, Recorder 2/13/2018 Airport Commission Meeting Page 5 of 6 Master List of Documents Used 2/13/2018 Agenda including Updated Exhibit 1 1/9/18 Draft Minutes 1/24/18 Warrant Signature Sheet 2/7/18 Warrant Signature Sheet 2/21/18 Warrant Signature Sheet McGarvey Concrete Foundations LLC Lease Agreement SpectaculAir Operating Agreement Jacobs Engineering Non-AIP Task Order No. 1 McFarland Johnson Engineering Non-AIP Task Order No. 5 W. McEachern General Contractor, LLC Contract Weston Solutions Inc. Contract FY2018 YTD Airport Enterprise Update Proposed Changes Nantucket Memorial Airport Advertising Rates dated 2/13/18 Declaration of Surplus Property- Bunker Road Parcel Email dated 1/31/2018 received from Kristin Zern, MVY Airport Commission December 2017 Statistics Anderson and Kreiger Letter to the Commission dated 2/9/18 (Handout) 2/13/2018 Airport Commission Meeting Page 6 of 6