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HomeMy WebLinkAbout2017-12-12NANTUCKET . TOWN CLER - Town of Nantucket 2018 JAN 16 AM IC, 5 NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 Thomas M. Rafter, Airport Manager Commissioners Phone: (508) 325-5300 Daniel W. Drake, Chairman Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING December 12, 2017 The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following Commissioners present: Vice Chair Arthur Gasbarro, and Andrea Planzer. Jeanette Topham participated remotely as her physical attendance was unreasonably difficult. Anthony Bouscaren was absent. The meeting took place in the 1 st floor Community room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA. Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant Airport Manager, Jamie Sandsbury, Business & Finance Manager, Janine Torres, Office Manager, and Katy Perales, Administrative Assistant. Mr. Drake announced the meeting was being audio and video recorded. Mr. Drake asked for comments on the Agenda, hearing none, the Agenda was adopted. Mr. Gasbarro made a Motion to approve the draft minutes dated 11/14/17 and 11/21/17. Second by Ms. Planer and Passed unanimously by the following roll -call vote: Mr. Gasbarro — Aye Ms. Planzer — Aye Ms. Topham — Aye Mr. Drake- Aye Ms. Topham made a Motion to ratify the 11/29/17 and 12/6/17 Warrants. Second by Ms. Planzer and Passed unanimously by the following roll -call vote: Mr. Gasbarro — Aye Ms. Planzer — Aye Ms. Topham — Aye Mr. Drake- Aye Pending Leases/Contracts — Mr. Rafter presented for approval the following lease, contract, and contract amendment: + ACK Surf School- 2018 Beach License Agreement for $1500, Annual Business Fee (ABF) for tenant to conduct surf lessons at Nobadeer Beach. This will be the 6' season for ACK Surf School. + Ground Support Specialists, LLC- Contract for $158,990 for Aircraft Deicing Truck. This is a capital expenditure. + Airport Media Solutions, LLC- Contract amendment for advertising consultant to extend contract expiration date from 12/31/17 to 6/30/18. This is a non -monetary change. Ms. Planzer made a Motion to approve the lease, contract, and contract amendment as presented. Second by Mr. Gasbarro and Passed unanimously by the following roll -call vote: Mr. Gasbarro — Aye Ms. Planzer — Aye Ms. Topham — Aye Mr. Drake- Aye Public Comment None Pending Matters — Mr. Rafter reported on: * 011315-2 General Fund Repayment Proposal and Discussion of In -Kind Service - Airport Administration requested an update from the FAA on 11/27/17. + 061317-2 Brookfield Asset Bridgetown LLC Sub -Lease to FedEx Corp -Sub -lease was submitted to Airport Administration. Airport Counsel is currently reviewing to ensure - conformity of term dates to master lease. * 050916-1 Crew Quarters Development- Airport Counsel has been working with FAA Legal Counsel and has determined that the project does not require a land release request. Airport Counsel is seeking written confirmation. On a related matter (091316-2), Town Counsel informed Airport Administration the request to withdraw the Delta parcel from Registration with the Land Court has been approved. 091217-2 T -Hangar Discussion — Airport Administration will begin analysis of the advantages and disadvantages of the types of operations available for management of the T -Hangar. Finance 111417-2 Preliminary FY19 Budget- Mr. Rafter reviewed the second draft of the preliminary FYI Budget. The final proposal will be presented at the 1/9/17 Commission meeting and then presented to the Board of Selectman later in January. Revenues are projected to come in higher than FY18. The proposed budget does not include any projected earnings from leases not yet fmalized. Expenses are projected to increase due to the fuel farm repairs needed, professional services rendered, and an increase in salary and wages. Budget reflects the movement of funds between the Retained Earnings Account and Fuel Revolver Account to balance out the Operating Budget. Mr. Rafter addressed Commissioner concerns/questions regarding the Vehicle Income section of the budget. It was explained that the Republic Parking Contract is netted out of the revenue for parking lot fees. The budget reflects Taxi Permit projections remaining the same as budgeted in FYI 8. Mr. Rafter added Airport Administration is currently working with the Martha's Vineyard Airport to support state legislation change that would allow the Airport to enforce a fee on Transportation Network Carriers (TNC) that is currently only allowed at Logan International Airport, Boston. Manager's Report — Mr. Rafter reported: Project Updates + Vault Room — A meeting with Jacobs, FAA, and MassDOT on 11/30/17 determined that the project will be split into two separate projects. The first will be a change order to the original contract to include the 480 volt feed to the vault room. This portion should not 12/12/17 Airport Commission Meeting Page 2 of 5 exceed a cost increase of 15% of the original project. The second project will be to replace the airfield lighting generator under a new grant application. It is anticipated the Airport will only have to fund 5% of both projects and the bulk of the expense will be covered by MassDOT and FAA grants. • Public Address/Flight Information Display System projects (PA/FIDS) — Airport Administration sent a letter to Infax, the Contractor, denying the change order request of $197K and demand Infax finish the project under the Contract terms or the Airport may proceed with pulling the performance bond. • North Ramp Rehab (Area 3) — Seal coating will be applied in the spring. The ramp is currently operational. The project is on schedule and under budget. • Geometry Analysis — Meetings have been set up with the FAA and McFarland Johnson to finalize the scope of the project. • GSE Storage Garage Design- Project is on hold. • Restaurant Enclosure — It is anticipated the Contract will be awarded. • Expansion of the Hold Room- Airport Administration reviewed design options presented by McFarland Johnson and architectural firm, Fennick & McCredie, and gave clear direction on the design of the hold room expansion. Next step is for McFarland Johnson to provide a fee proposal and scope of work. • Snow Removal Equipment- Upgraded blower attachment is due to arrive on 12/15/17. RFP/IFB Bid Status — Mr. Rafter reported the IFB's and RFP's being worked on include: • Bunker Road and Sun Island Road- Have been modified and are out to bid with a due date of 1/5/18. • Airport Restaurant Floor Replacement — Winning bidder was Island Carpet, Inc. for $40,250. Work will be completed in January. Insurance claim has covered the majority of the cost. + Airport Restaurant Lease RFP- Working with Airport Counsel on both RFP and new lease language. Restaurant is closing for 3-4 months to complete the RFP process and secure a lease. During this time the flooring and vestibule projects will be completed • Hangar 5 RFP- Received RFP back from Airport Counsel which is being reviewed by Airport Administration. • Deicing Vehicle IFB- Noted that the Commission approved contract earlier in the meeting for Ground Support Specialists, LLC for $158,990. • Flat Roof Building- Developing a Request for Expressions of Interest (RFI) which will be issued prior to an RFP to help determine the best use. Operations — Mr. Rafter reported: • 1 of the 2 derelict aircrafts has been removed. In the process of determining the owner of the other abandoned aircraft. The Assistant Airport Manager is working on developing a process for managing the removal of derelict aircrafts. • Family Assistance Plan (FAP) table top drill will be on 2/6/18. • Seasonal service is expected to expand in the 2018 season and the airport is looking for a solution to expand the hold room capacity, add a 5' parking position on the ramp, and relocate ticket counters. • The re -scheduling of the FAA required full-scale emergency drill will be April 7 or 8, 2018. • CIP meeting with FAA and MassDOT was held on 11/15/17. AIP projects for FAA FY 18 will be an Environmental Assessment/Environmental Impact Report (EA/EIR) and replacing Runway 6-24 Centerline and Touch Down Zone Lights • Anticipate putting a hold on any non-AIP projects for FY20 • FAA Annual Certification Inspection will be the week of May 7' or 146, 2018. 12/12/17 Airport Commission Meeting Page 3 of 5 + Maintenance is building podiums for the hold room, rehabilitating commercial ramp light poles, replaced some split rail fencing, organized the C&D piles, and is preparing equipment for the snow season. + Annual Town meeting starts April 3, 2018 Statistics — Mr. Rafter reviewed the October 2017 statistics: + Operations are down 8.05% from October 2016; and down 12.7% from last FYTD. + Enplanements are up 1.1 % from October 2016; and down 6.6% from last FYTD. + Jet A Gallons are up 30.9% from October 2016; and up 4.3% from last FYTD + Jet A Gallons are up 89% from November 2016. + AvGas Gallons are down 12% from October 2016; and down 19% from last FYTD + AvGas Gallons are down 3.9% from November 2016. + Freight is up 7.6% from October 2016. Fedex is up 5%, UPS is up 198%. + 1 Noise Complaint was filed for October 2017 compared to 2 in October 2016. Personnel Report — + Custodian staff member, Ted Muhler, will be retiring after 21 years of service in January. He started working at the Airport in 1997. + Basil Edwards will be moving from the custodian department to fill the open Operations position. + This has opened up two positions in the custodian department. Positions have been advertised and interviews have begun. Request for Travel- AAAE- + Request for Mr. Rafter to attend the AAAE annual conference in San Diego, CA in April. Ms. Topham made a Motion to approve Mr. Rafter's request for travel to the AAAE annual conference in April. Second by Mr. Gasbarro and Passed unanimously by the following roll -call vote: Mr. Gasbarro — Aye Ms. Planzer — Aye Ms. Topham — Aye Mr. Drake- Aye Commissioners Comments + Ms. Topham expressed concerns regarding the PA system being re -estimated at almost double the original price. Mr. Rafter reported that the contractor, Infax, reported that they were unable to find an electrical sub -contractor and that equipment costs increased after the contract was signed. + Ms. Topham requested an update on Island Shuttle service from Nantucket to Hyannis. Mr. Rafter reported that he has not received an update from the company regarding the start of service. + Mr. Drake requested an update on freight service from Nantucket Allies. Mr. Rafter reported that there is no new update from the company. + Ms. Topham expressed concerns about the restaurant closing during the winter. She understands the floor needs to be replaced but would like to see this resolved as quickly as possible. Mr. Rafter addressed her concerns and explained that the operator was offered a month-to-month lease; and, at this time has declined this option because it would not be viable for his business. Airport Administration has begun to inform the community through an ad in the Inquirer and Mirror. I addition we are posting info on the Face Book 12/12/17 Airport Commission Meeting Page 4 of 5 page, website, and FIDS screens. During the closure of the restaurant we are planning on addressing some rehabilitation and restoration projects. + Mr. Gasbarro would like to offer complementary coffee and water in the terminal while the restaurant is closed. Public Comment None Having no further business for Open Session, Mr. Gasbarro made a Motion to go into Executive Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive Session Minutes as enumerated on the Agenda; Clause 3 to discuss strategy with respect to collective bargaining. The Chair has determined that an open session may have a detrimental effect on the bargaining position of the Airport Commission; and to discuss strategy with respect to pending litigation related to a FAA Part 13 complaint. The Chair has determined that an open session may have a detrimental effect on the litigation position of the Airport Commission. Second by Ms. Planzer and Passed unanimously by the following roll -call vote: Mr. Gasbarro — Aye Ms. Planzer — Aye Ms. Topham — Aye Mr. Drake- Aye Meeting adjourned at 5:45 pm. Respectfully submitted, /G,, Ppb Katy erP ales, Recorder Master List of Documents Used 12/12/17 Agenda including Updated Exhibit 1 11/14/17 Draft Minutes 11/21/17 Draft Minutes 11/29/17 Warrant Signature Sheet 12/6/17 Warrant Signature Sheet ACK Surf School, Beach License Agreement Gaven Norton dba On Island Time Coffee, Beach License Agreement Ground Support Specialist LLC Contract Airport Media Solutions LLC Contract Amendment 1 Preliminary FYI Budget dated 12/12/17 with handout for Capital Projects October 2017 Statistics AAAE Annual Conference Registration Form 12/12/17 Airport Commission Meeting Page 5 of 5