HomeMy WebLinkAbout2017-11-14Town of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554 a
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Thomas M. Rafter, Airport Manager /1 Commissioners f
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Phone: (508) 325-5300 Daniel W. Drake, Chairman
Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chg
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Anthony G. Bouscaren
Andrea N. Planzer -'
Jeanette D. Topham N
AIRPORT COMMISSION MEETING
November 14, 2017
The meeting was called to order at 5:00 pm by Acting Chairman Arthur Gasbarro with the following
Commissioners present: Andrea Planzer, Anthony Bouscaren and Jeanette Topham. Daniel Drake
participated remotely as his physical attendance was unreasonably difficult.
The meeting took place in the I" floor Community room at the Public Safety Facility, 4 Fairgrounds
Rd. Nantucket MA.
Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant
Airport Manager, David Sylvia, Safety & Compliance Officer, Jamie Sandsbury, Business &
Finance Manager, Janine Torres, Office Manager, and Katy Perales, Administrative Assistant.
Mr. Gasbarro announced the meeting was being audio and video recorded.
Mr. Gasbarro asked for comments on the Agenda, hearing none, the Agenda was adopted.
Mr. Gasbarro asked for comments on the 10/10/17 draft minutes, hearing none, the minutes were
adopted.
Ms. Topham made a Motion to ratify the 10/25/17 Warrant and Approve the 11/15/17 Warrant.
Second by Mr. Bouscaren and Passed unanimously by the following roll -call vote:
Ms. Topham — Aye
Mr. Bouscaren — Aye
Mr. Gasbarro — Aye
Ms. Planzer — Aye
Mr. Drake - Aye
Pending Leases/Contracts — Mr. Rafter presented for approval the following contracts:
+ MHQ —Contract for $30,098 for the purchase of F1 50 Pick -Up for the Security Department.
This is a capital expenditure.
+ Annese Electrical Services, Inc. - Contract for $31,300 for the winning bid to replace fuel
farm flood lights. This is a capital expenditure.
+ McFarland Johnson, Inc. - Contract for $74,900 Non-AIP task order 404 for the
engineering, design, and construction administration services for the restaurant vestibule
enclosure. This is a capital expenditure.
+ Stanley Access Technologies, Inc. - Non -monetary contract amendment to change the
current contract to include reimbursement of hotel room charges for preventative
maintenance visits. The company must seek a minimum of three (3) rate quotes per visit.
This is an operating expenditure.
+ Island Carpet, Inc. - Contract for $40,250 to the winning bidder to replace the restaurant
flooring which is part of the insurance claim from 2/2016 sprinkler pipe burst. This is an
operating expenditure.
Mr. Drake, Mr. Gasbarro, and Ms. Topham expressed concerns regarding the McFarland Johnson
contract. The Commissioners requested that future contracts for engineering and design be
approved before the work in completed. The Commissioners also felt that the cost of the project
was higher than expected and requested that Mr. Rafter speak with McFarland Johnson regarding
both concerns. Ms. Topham also asked to ensure the vestibule entrance will be ADA compliant.
Ms. Topham made a Motion to approve the contracts and contract amendment as presented.
Second by Mr. Bouscaren and Passed unanimously by the following roll -call vote:
Ms. Topham — Aye
Mr. Bouscaren — Aye
Mr. Gasbarro — Aye
Ms. Planzer —Aye
Mr. Drake - Aye
Public Comment
Chris Skehel, Crosswinds Restaurant Owner, addressed the Commission regarding his lease
expiration in December. He inquired about the RFP process and timeline. The Commission let
him know that the Restaurant RFP is being developed and will be put out as soon as possible.
John Sullivan and Sergey Chumack, of Nantucket Marine, inquired about the Sun Island Road
parcels noting their interest in leasing or buying the parcels adjacent to their property at 14 Sun
Island Road. The Commissions response was that they will be discussing re -advertising the RFP
for these parcels in executive session. The Airport has no plans to sell any of the land.
Pending Matters — Mr. Rafter reported on:
* 011315-2 General Fund Repayment Proposal and Discussion of In -Kind Service- A
response letter was sent to the FAA with further justifications on the questions they had.
An in-person meeting with Airport Administration, the Finance Department, and FAA
has been requested to review current status. Airport Administration is waiting to hear
back from FAA regarding this issue.
* 061317-2 Brookfield Asset Bridgetown LLC Sub -Lease to FedEx Corp -Still waiting
for documents to have the lease and sublease dates coincide.
* 050916-1 Crew Quarters Development- Airport Counsel, Dave Mackey, has been
working with FAA Legal Counsel. FAA Counsel is supportive of the project and will be
conferring with the Compliance Division of FAA. Dave Mackey will be following up
with Airport Administration with an update next week.
091217-2 T -Hangar Discussion — Project is in the que to begin the analysis of the advantages and
disadvantages of the alternative types of operations available for the management of the T -Hangar.
111417-1 Rectrix GSE Lease Discussion- Rectrix has requested land to lease inside the fence for
storage of aeronautical equipment. They suggested putting a tent up or using a tarp to cover the
equipment. Airport Counsel advises that since this is an aeronautical use inside the fence that we
11/14/17 Airport Commission Meeting
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would not need to go through the procurement process. Mr. Rafter expressed his concern about
having temporary structures or tarps on the airfield as they could present a danger. The
Commission shared these concerns. Mr. Rafter suggested that Rectrix consider submitting a
proposal for the Hangar 5 RFP when it is available.
Finance
111417-2 Preliminary FY19 Budget- Mr. Rafter reviewed the proposed budget including
Retained Earnings and stressed that this is a preliminary budget and will be looked at closer as the
process continues. Ms. Sandsbury, Business & Finance Manager, has tracked a more accurate
spending history for each Expense item. At this point through a conservative approach we are
expecting a loss in Revenue and an increase in Expenses. This is due to the change in reimbursable
programs and reduced enplanements with an anticipated increase in salary/wages, professional
services and debt services.
Commissioner Comments: Mr. Drake agrees with the approach that is being taken regarding the
budget process and would like to see a summary that shows the projected balance of the Enterprise
Fund, Fuel Revolver, and the PFC (Passenger Facility Charge) with balances at the beginning and
the end of the fiscal year on the next draft.
Manager's Report — Mr. Rafter reported:
Project Updates
• Vault Room — Will be discussing the resolution of updating the service to 480 volt at the
CIP meeting on 11/15/17 with FAA and MassDot. The total added cost is $350,000 with
potential increased reimbursement from FAA ($191,000), MassDot ($120,000) leaving
the Airport's share of $40,000.
• Public Address/Flight Information Display System projects (PAXIDS) — Contractor is
seeking an additional $197,000 to complete the project. Airport Counsel, FAA, and
MassDot will be consulted regarding this request.
• North Ramp Rehab (Area 3) — Phase 2 of the project is complete. Project is ahead of
schedule and under budget. Project will be completed in the next couple of weeks if the
weather holds.
• Geometry Analysis — Meeting with the FAA to finalize the scope of this project.
• GSE Storage Garage Design- Comparable quotes were received through the fire station
bids. $200 per square foot (PSF) price seems feasible; however, the engineering firm
estimates that the PSF price will be higher.
• Restaurant Enclosure — Bids came in at $115,000 and are under review.
RFP/IFB Bid Status — Mr. Rafter reported the IFB's and RFP's being worked on include:
• Bunker Road and Sun Island Road received two bids for each RFP that were not
accepted as they were below our minimum threshold price per square foot.
• Airport Restaurant Floor Replacement — Winning bidder was Island Carpet, Inc. for
$40,250.
• Hangar 5 RFP- Consulted with Airport Counsel and RFP is being finalized.
• The World Fuel Contract is continuing on a month-to-month basis. Mr. Rafter intends
to put the fuel supply services back out to bid.
• Deicing Vehicle IFB- 2 bids received and both needed to be rejected for failure to submit
complete bids. This will be put out to bid again.
Operations — Mr. Rafter reported:
11/14/17 Airport Commission Meeting
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• Seasonal service is expected to expand in the 2018 season and the airport is looking for a
solution to expand the hold room capacity.
• Rectrix has expressed an interest in starting service from ACK to LGA.
• Full scale drill will be in April 2018.
• Annual Town meeting starts April 3, 2018
Statistics — Mr. Rafter reviewed the September 2017 statistics:
• Operations are down 27% from September 2016; and down 13% from last FYTD.
• Enplanements are down 15.26% from September 2016; and down 8.4% from last FYTD.
• Jet A Gallons are up 7.7% from September 2016; and up 2.58% from last FYTD
• Jet A Gallons are up 30% from October 2016.
• AvGas Gallons are down 20% from September 2016; and down 20% from last FYTD
• AvGas Gallons are down 12% from October 2016.
• Freight is down 6% from September 2016. US Mail is down 15%, Fedex up 8%.
• 4 Noise Complaints were filed for September 2017 compared to 14 in September 2016.
Personnel Report —
• Town Employee Appreciation event will be held at the VFW on 11/14/17 at 5pm.
• Internal interviews have been conducted for the open Operations position.
2018 Commission Meeting Schedule
+ 2018 Commission meeting schedule was shared continuing meetings on the 2nd Tuesday
of the month.
Commissioners Comments
• Ms. Topham commented on the islander fare from Rectrix that is being offered in the
morning leaving Nantucket and returning from Hyannis in the evening.
• Mr. Gasborro expressed concern about keeping a close eye on the beach erosion and
perimeter fencing given the recent storms.
• Mr. Drake expressed concern regarding the two derelict aircrafts that are on the airfield.
Mr. Rafter addressed this concern and expressed that the airport is taking steps to get these
aircrafts removed.
Long Range Planning (LRP) Sub -Committee Report- Mr. Gasbarro reported:
LRP Sub -Committee met on 10/24/17 to discuss the Restaurant RFP and the T -Hangar discussion.
Draft minutes are included in the packet. The Commission discussed options that could be included
in the Restaurant RFP.
Public Comment
None
Having no further business for Open Session, Mr. Bouscaren made a Motion to go into Executive
Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive
Session Minutes as enumerated on the Agenda; Clause 3 to discuss strategy with respect to
collective bargaining. The Chair has determined that an open session may have a detrimental effect
on the bargaining position of the Airport Commission; to consider the purchase, exchange, lease or
value of real property with respect to Sun Island Road lots and Bunker Road Lots. The Chair has
determined that an open session may have a detrimental effect on the bargaining position of the
Airport Commission, and to discuss strategy with respect to pending litigation related to a FAA
Part 13 complaint. The Chair has determined that an open session may have a detrimental effect
I 1/14/17 Airport Commission Meeting
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on the litigation position of the Airport Commission. Second by Ms. Planzer and Passed
unanimously by the following roll -call vote:
Mr. Bouscaren - Aye
Ms. Topham - Aye
Mr. Gasbarro - Aye
Mr. Drake — Aye
Ms. Planzer- Aye
Meeting adjourned at 5:55 pm.
Respectfully submitted,
Katy Perales, Recorder
Master List of Documents Used
11/14/17 Agenda including Exhibit l
10/10/17 Draft Minutes
10/25/17 Warrant Signature Sheet
11/15/17 Warrant Signature Sheet
MHQ Contract, Purchase F150 Pick -Up for Security Department, $30,098
Annese Electrical Services, Inc. Contract, Replace Fuel Farm Flood Lights, $31,300
McFarland Johnson, Inc., Non-AIP Task Order #04, $74,900
Stanley Access Technologies, Contract Amendment #1
Island Carpet, Inc., Contract for replacing restaurant floor, $40,250
Preliminary FYI Budget dated 11/8/17
Retained Earnings Calculation -Enterprise Fund dated 10/4/17
September 2017 Statistics
2018 Commission Meeting Calendar
Birds Eye View Magazine article regarding Cape Air
10/24/17 Draft minutes for Long Range Planning Sub -Committee meeting
1 1/14/17 Airport Commission Meeting
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